How to Use Microsoft To Do With Outlook, Teams & Planner

Discover how to turn Microsoft To Do into a powerful task manager, perfectly integrated with your daily tools like Outlook, Teams, and Planner. This video is a comprehensive guide on creating tasks from emails, syncing with calendars, and managing tasks across different Microsoft platforms.

✨ Key Highlights:
▪️ Integration with Outlook: Learn how to sync tasks between Microsoft To Do and both the desktop and web versions of Outlook.
▪️ Email to Task Conversion: Convert emails into tasks directly within Outlook, maintaining a seamless link between the two.
▪️ Calendar Integration: Add tasks to your Outlook calendar for better time management.
▪️ Microsoft Teams Compatibility: Understand how To Do works within Teams, including future features for task creation.
▪️ Managing Planner Tasks: Use Microsoft To Do to view and manage tasks assigned via Planner.

I will show you how Microsoft To Do Integrates with Outlook desktop and Outlook for the web. Outlook for the web is much better integrated with To Do than Outlook Desktop. You have the "my day" view in Outlook and can easily keep an eye on your tasks as well as emails. You can also quickly convert emails to tasks or add tasks to your Outlook calendar.

00:00 How to Turn Microsoft To Do into a Serious Task Manager
01:09 Use Microsoft To Do With Outlook Desktop
04:58 Use To Do with Outlook For The Web (Online)
07:21 Use To Do in Microsoft Teams
08:56 Use To Do to manage Planner tasks
10:40 Wrap Up

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#MicrosoftToDo #organization

[vijayarjunwadkar]

When you "Team" up with Leila, you "Excel" in "Office", your "Outlook" towards work changes, and you realize that, there are so many things "To Do"! Well done, looking for more, keep it going! 😊👍👏

[scanlynndaniel]

This was AWESOMELY helpful, brief but PACKED with SUPER USEFUL information. I am so grateful to you for making this. Integration, to me, is the power of the Microsoft suite but they don't always make it clear how all the integrations can really WORK for users. You bridged that knowledge gap so beautifully.

Definitely worth spending time, centralized planner, great organizer. Thank you for the video.

[zsoltkortvelyesi]

And to push people even more towards the OWA: in the e-mail if you highlight something, then you can create a task or even a note out of it. It's soo great, when you need to do several things with an e-mail, then you can make sure you know exactly what to do.

[jaymitchell]

Still awesome 2 years later! Love ya work.

[sagato]

Thank you so much for the tutorial. straight forward and easy to follow. 😊😊

[andrewwmitchell]

That was great. So clear, so full of actionable information. The favourite thing I learned was dragging an email to To Do to make a task... Brilliant!
Thank you so much for making this; keep up the great work.

[maxshreck]

This is awsomely helpful!! To Do is one of those apps that you first cannot understand what's it for (what different is it from a calendar) and then you find it immensely useful. One find I can't understand is how Calendar and To Do are not synchronised: like creating an event on Calendar would instantly create a task in To Do instead of the other way around.

[MohamedNagy]

Really useful!
I am going to use To-do every day from now on.
Thank you

[tahakhalil]

Thanx, very much Leila for the comprehensive work & super explanation, You rock..👍👏

[stevew]

I’ve been wondering about todo and if I should be using it. Yay!

[KamranZahidAwan]

One of the best videos on this topics. I simply fell in love with your technique and style and content and pace and graphics and all other reasons.

[SergioMartinezP]

OMG this video is all i needed! Thanks!

[TW-pptm]

Love your videos. Suggestion - Please do a tutorial on using Power Automate to email a CSS-styled daily to-do list for all Microsoft To-Do lists.

[fjrwgov]

Great video as usual. The ability to create a task from Teams is now working 🙂

[redhot]

Thank you so much !!!! you are the best! the integration within the calender view was exectly what I was looking for after I realized I want to place my todo's in my calender!! Sarit (Israel)

[LinoOliveira]

It is also possible to integrate OneNote and To Do. If you create an Outlook Task in OneNote, it is also created in To Do. The assignment of a person also work except if you add more than one person.

[jw]

You are out of this world. I love your lectures. Keep up the good work.

[chh]

As always ... Leila demonstrates a terrific mastery of the subject and provides an impeccable delivery.

I am not fluent in these applications ... I hope to learn more soon using this video and Leila's other recently released videos. But I must say, at times I feel like I am in The House of Mirrors ... finding it very disorienting where to turn to find what I am looking for. I think one of Leila's main points is that no matter where I turn, my 'tasks' will be there. But I still cannot help but feel that the numerous 'features' are like a patchwork quilt knitted together with some parts quite seamless ... and other parts less so.

I continue to look for a way to organize my myriad of tasks by Client ... by Project ... by Task ... by Sub-Task (which I have done in Outlook for decades). I simply need to spend more time (which is in short supply) to understand the full potential of these applications ... but I am very thankful to have Leila's help doing so.

[fredhogan]

Great video Layla… I’m blown away with all the stuff that this can do… I Have a annual membership to office 365 And take it vantage of very little that it has to offer…
I can see were a lot of planner and task would be useful to me in my real estate business And I love the calendar integration.

If I were to set something up with teams, do all of the team members have to be subscribers to Office 360? Everything that you do on the video is on a desktop… Is there an app that I can update my tasks on my iPhone as well as add new tasks during the course of the day? Can you take pictures with your phone and add them into your tasks.