Top 10 Microsoft To-Do Hacks & Tips

00:00 - Introduction
00:33 - Tip 1 - Add Themes
01:06 - Tip 2 - Create Areas with Groups
01:34 - Tip 3 - All Tab
02:03 - Tip 4 - Dragging Tasks
02:23 - Tip 5 - My Day Suggestions
02:45 - Tip 6 - Chrome Extension -
03:02 - Tip 7 - Add List Icon
03:15 - Tip 8 - Connect Zapier
03:50 - Tip 9 - Enable Email Flagging
04:09 - Tip 10 - Group Planned Tasks

This video features materials protected by the Fair Use guidelines of Section 107 of the Copyright Act. All rights reserved to the copyright owners.

⏭ NEXT UP ON KEEP PRODUCTIVE

✅ WHAT IS KEEP PRODUCTIVE?

We are Keep Productive.
Our mission is to help you find the most suitable productivity tools for your life and work. We do this by delivering courses, videos, interviews, tours, and so much more.

💸 MONEY

Keep Productive is supported by YouTube ad revenue, monthly sponsors, and affiliates.
Please note, some videos will include affiliate links, and our monthly sponsor will always be stated in the description.

We have a monthly sponsor to introduce new tools to you, ones that we've hand-picked. You can choose to explore our recommendation or not, it's up to you.

Keep Productive is a small team right now. Only Alice and Francesco. So please bear with us in the comments and expect a 48hr email turnaround.

We often take affiliate links/programmes so that if you decide to choose the tool, we get credit - but always give you information first and never push you down something not suitable for you based on an affiliate link.

We believe in long-term help here at Keep Productive.

🔒 PRIVACY POLICY
You can view my full privacy policy here:

POPULAR TOOLS

[JatinKapadia]

Thanks for the video. I use Office 365 version and created a Flow in Power Automate to create OneNote Page when a new Task is created and copy the note link back to new Task created. This allows for more creativity when adding notes for a particular task.

[striker]

Great and simple task list/to do app. Nice presentation too! If you don't like the basic icons available, delete it and start the list name with an emoji. The emoji will become the list icon.
Also, the search capabilites are as good as ANY program I've ever used. The app searches and narrows your focus as you type and looks in task, notes and sub-tasks.

[santiagobydesign]

Huge thank you from Colombia! You've got simple but quite useful tips... to the point which was just what I needed

[iamachs]

Oh wow, so cool, thank you so much that was really useful and informative, thanks a lot, and all the best, stay strong!

[criscox]

Hi Francesco. Great video again! Could you explain (make a video) about the difference between a note taking app and a writting app. For instance, Ulysses and Obsidian, for me they can do almost the same things. If you have to write down a summary or an article, or publish something to a blog, what app do you use? I used to use Evernote for summarizing books, but my folder is a complete mess and I started to flirt with Notion.

[gtspeak]

I use this app everyday. Love the simplicity of it. The only thing I really miss is “real tags”. Hashtags don’t work for me. ESP. On the iPhone since there’s no autocomplete feature yet.

[vicbutera]

Hi great video!!!! I can create groups and add lists to them but cannot seem to find how to group my day tasks on the My Day (or any) view (Tip 10). The Sort menu does not have that option nor is it in Settings - do you know how to show that or if that feature has been deprecated?

[manishasakore]

Is there a way with Microsoft To Do to create a task that doesn't have a due date, but repeats (duplicates) when completed once. I have a list with 10 different workouts in it. I want to remember to do any 2 per day based on my mood. I want to always have the 10 workouts available to choose from. Right now it is dropping off the list if completed. Not sure what to select for the repeat such that it stays in my active tasks to perform any day i wish.

[bradd]

Can you add handwritten notes. I am a onenote user and looking at how they might work together.

[in_the_pines]

Is it not possible to add an emoji or icon when using it one windows? Also I couldn't help but notice that you are also using Bundle. I used it in the past right when they were a just starting up bc honestly it's by far the most attracting UI I've ever seen when it comes to todo lists/note taking apps. The only draw back I had was that you could only access it via browser when on a computer which I thought would have been better if they offered a dedicated app for mac, pc, linux, etc.and also the website just incase you needed to access it that way. Anyways, can you do a video on it?

[blablablub]

I miss the todoist feature to prioritize tasks. Or just the ability to color your tasks. That would be really helpful.

[braderanjung]

How to actually sync microsoft to do with google calendar?

[brucequinn]

It’s insane that when you search a term it searches both active tasks and hundreds or thousands of completed tasks. You need a way to hide or displace the completed ones.

[patricio]

They remove the emoji icon option I believe

[dxg]

Ugh, why can't it just sync with google calendar? It should be easy for the devs to do.

[Prof.SchulzeSternberg]

Wait, Francesco, you hacked MS to-do? Really, how cool is that? Ah, you found a few normal things and basic functionalities to talk about. Orwell, ok, but what about the hacking?