How To Use Microsoft To Do (The Ultimate Tutorial)

Are you looking for a comprehensive guide on how to use Microsoft To Do? Look no further! In this video, I provide a step-by-step tutorial on everything from creating tasks and lists, to managing your calendar and sharing projects with others.

You'll be an expert in no time - just watch!
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So who am I and what do I do?

I am an IT expert with over 20 years of industry experience across a multitude of different areas. I am the Founder & Managing Director of Integral IT. Our mission is to deliver IT services that bring real value to each and every one of our customers, no matter how big or small.

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If you have any video ideas, or if you'd like me to make a video on anything specific make sure to let me know in the comments below!

00:00 Introduction
02:05 How to access Microsoft To Do
04:01 To Do Menus
05:12 General Settings
07:48 Adding Tasks
11:24 Creating Lists
13:24 Creating Groups
14:30 Integration with Microsoft Outlook
16:36 Plan your day

[CharlesDunkley]

I've watched a few To Do guide videos recently and yours was the one that really brought the seemingly disparate parts into a cohesive whole. To Do has been that one little corner of my Microsoft 365 account I've been ignoring so this was the perfect push for me to finally explore an alternative to my longstanding desktop Outlook Task process, which hasn't really working for me anymore. Thanks!

[flytofreedomdogrescue]

I feel lucky to have stumbled on this training. Wow. It was incredibly helpful. Thank you so much for creating this and making To Do so easy and useful.

[IsaacTendo]

Thank you for this simple explanation! I was getting so overwhelmed

[HM-oddi]

Thank you SO MUCH for this video, the most useful of the ones I found to help me get going with using this app. Appreciate it!

[rutherenow]

Love the presentation style, and you answer the questions in my head. Well done on the service.

[thedropbar]

Great vid. You brought a lot of the pieces together for me. Thanks!

[fabianabrandaoalvessilva]

Excellent! I'm Notion and Taskade fan, however, currently, MS office cach all my attention. Today, MS To Do, Onenote and Teams are my favorite setup😊

[chillwavegeneral]

Thanks a lot dear Friend!

I’ve used different To Do apps (Apple Reminders, Todoist, Tick Tick), but Microsoft To Do for me is most reasonable choice:
1) cross platform (Windows, Mac, iOS, Android apps + web)
2) free
3) functional
4) pretty ))

One major drawback - lack of calendar (same like other apps, except Tick Tick)

Microsoft To Do is a powerful and convenient tool for me

[hdgpc]

Thanks for the great video, I found the use of examples very helpful in understanding the functions of To Do.

[robertmaxey]

I can confirm that the app works well on an ipad. Bo issues. Another great video.

[richardbarrett]

Decently presented tutorial but a few issues.
1.My Day clears at the end of the day so planning tasks the day before this day wouldn’t work.
2. Assigned tasks is not just planner, you can also share lists and assign tasks that way

[alonreisser]

Hi Jonathan. Thanks for this very good tutorial. I currently use the classic Tasks (in Outlook), and have many tasks, some of which include lots of text and attached files. I saw that To Do is taking the place of the classic Tasks (which will be removed in the coming months). Is there any way to "export" the existing tasks into To To?
In addition, I was wondering if To Do synchronizes with the calendar the way it does with the emails.

[nrshbzh]

Things seem to be changing so fast with Microsoft, for me I’m having a hard time keeping up. I’ve been switching to To Do mainly but things on my outlook calendar are being missed. Do you have a video on using calendar (also pretty good for managing tasks) and to do?

[BDV]

I just dont get why the quick add is at the bottom lol

[davidpinto]

I echo the point made in another post. My Day resetting each night makes planning the night before futile

[matobesman]

Is there a place in To Do where I can see all tasks and flagged emails together?

[thomasshakelton]

If I get assigned a task in word does it show up in assigned? Also can I make a task reccuring after it has been assigned?

[tj]

Kind of a silly app to be honest. It needs the calendar integration directly within to be most useful. Otherwise, I really don't see the point and you may as well just use outlook's clunky interface. This app would be A+ if it had the calendar and times within.

[slowlearner]

My outlook menu (on mac) looks nothing like yours (15:50 in the video) and doesn't have the follow up function you showed? How do I get that (and all those fun menu items?)

[amarmohammed]

On the IOS To Do app how do I move a task from the default inbox list to a new list I have created. It does not seem obvious.