How I Perfected my Planning Routine

Today I'm going to walk you through my exact process on how I plan, calendar block, organize my email, and so much more. I'm going to take you along through my own personal calendar and show you the techniques I use, the time management principles I apply and, overall, how I try to make my planning system as efficient as possible.

I offer organisation + productivity coaching/consulting. If you're interested, you can schedule your first session here:

⏱ Timestamps

0:28 the importance of ritualising
1:46 email organization
2:31 calendar management
3:20 basic blocking
3:42 fixed events
4:06 projects and tasks
4:33 overlapping tasks and events
5:19 monthly check in
5:56 planning big projects
6:50 productivity and lifestyle advice

Thank you Alicia Rodriguez, Carolina Umaña, Diamond, Emma-Louise Smith, Jasmine de Leon, Kate G, Lindsey, Melanie Jackson, Michael Peng, Nina C, Owen Havercroft Reyes, Rachel Prichard, Regina Grant and SophieLouiseAbild for your support on Patreon!

☞ Free stuff:

☞ More info:

• Stock footage and imagery provided by Getty Images

• FTC: This video is sponsored by Sidekick

[mariana-vieira]

👉 HUGE NEWS: I will be hosting a Goal Setting Class via Zoom before 2022! There will be TWO sessions in December 19 and 30.

In this 1-hour class, we'll be discussing how to visualize and set goals for 2022 - key concepts, methods, practical examples and how to tone down and manage expectations.
Each class will only accomodate a small group to incentivize everyone to participate (if they're willing!). Full set of printables will be delivered after the class.


Pick one of the two available sessions and I'll email you with further details!

Hope to see you soon!

[kirafichtner]

I love planning. It's the following through with the plan thats the issue 🤣

[jaze_ph]

Hi Mariana! I just wanted to thank you for sharin' this one.

[DemetriPanici]

It feels so great when you manage to make this happen! I love it!

[sallyibrahim]

I'm very proud of you. Thank you for sharing your knowledge. I try almost everything you share to see what works and what doesn't. So, Thank you ❤

Love from Umeå, Sweden

[jeffmozly]

Your planning is pretty similar to mine. Only I lead everything in leadertask. But it's cool to see someone who does things the same way I do. There is a feeling that I'm doing everything right!

[rvipinkumar]

I always look forward to yours and Thomas’s videos on productivity. Thanks!!!

[ImprovementGang]

The monthly check in could really be a game changer. Using that as a way to think about how to make things more efficient (there will always be) could save you hours, days, or months of time in the long run.

[tejaswinisureshkrishnan]

This video was perfect! No nonsense, no fuss about aesthetics, just proper useful tips. Thank you Mariana!❤

[vedalakshmi]

I wanted to request you to do a video related to exams
I know you’ve done many of those and they’ve helped me a lot.
No pressure, do it if only you feel like it.

[MrinaliniRaj]

Successful execution of your plans is the best feeling!

[manuela]

OMG planning a wedding has to be so much fun! Probably stressful too but still hahaha. Loved the video, watched it while organizing my week 😌

[AhmetKaan]

*To all the dreamers out there, don't ever let the world's negativity disenchant you or your spirit. If you surround yourself with love and right people, ANYTHING is possible...*

[cydarkwitch]

I love the colors from your Google Calendar, that really motivated me to change mine - I think secretly this has been disturbing me without noticing!

[samdanieljabaselvan]

Very useful video to improve the productivity .

This helped me a lot to work on my professional skills.
waiting for the upcoming videos

[emielou]

Great video again. Just a quick note though, you can import your Google cal to outlook so that works through that as well. I had to do this and it shows outlook and Google tasks now :)

[VeronicaCostaF]

I'm also subscribed to sidekick and it's great and condensed <3

[Agnes-umnc]

I would love to see more about your cleaning schedule!

[VeronicaVacanza]

What music did you use in the background?it’s so peaceful and calming 🥰 I want to listen to it while I’m planning

[RiteshSinha]

@mariana - love your videos! And you have a very pleasing voice :)