Microsoft Outlook 365 Calendar - EMAIL a Reminder for Appointment

You can add EMAIL reminders to your appointments in Microsoft Outlook calendars in the Microsoft 365 version.

Open the calendar event/appointment/meeting from your Microsoft 365 web account.

Open the reminder drop-down and scroll to the bottom to choose Add email reminder. Select your date, time and add a message! 💥UPDATE💥Now includes a checkbox to "Send to attendees"

This is different than your standard notification that pops up as you work. This will be a reminder that arrives in your INBOX as an EMAIL message.

Dawn Monroe Training
Microsoft Office Specialist Master
Wichita, KS

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This video was recorded with Loom.

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[RyanKittrell]

Dawn this video and the comments came in very handy today. Thank you!

[saraahsachi]

Thank you! Super helpful because we don’t use the latest Outlook desktop version at work. Luckily having access to the web version made your instructions really easy.

[EmeraldQueue]

Thanks so much for sharing. I think desktop version may need to use appointment method?

[briananderson]

My company used Thunderbird for a long time, which was ok but easy to use and worked well. THen they switched to Outlook and it's been terrible. So difficult to do simple things like find an old email (brings up 1000 emails not even close relevant). When it comes to creating a calendar event/appointment, it's way worse. Reminders and emails just don't work very well (or at all, half the time) Thanks for the info about the web version. I'll give that a try and see if it helps.

[JenMumaw]

Can you send an email reminder to other users that have not accepted the meeting? Looking to send out birthday reminders to coworkers from an Employee Birthday calendar. I don't want to bombard them with calendar invitations, but I would like them to get a reminder email that its someone's birthday.

[PatriotMarine]

Had OutLook 2013. Now I ONLY use OutLook 365 On The Web. When I click on a WebMeeting Reminder sent to me I was able to SAVE it and do what you showed as a REMINDER before that Webinar. I can't figure out how to default it to OutLook On The Web; OutLook 2013 is still what it attempts to open to save it in.

[Karthik-utvo]

Will this reminder send to all stakeholders in the meeting or only to not responded stakeholders?

[johnj]

Hi Dawn, thanks for the video.

Am doing all of that and setting it to also email me, however whilst I am seeing the "reminders" I am not receiving the email alerts...in fact I do not even know to which email they are going.

I am signing in to my microsoft account with my gmail email as usual but the alerts are not being sent to that email.

I note that the calendar has created an email (lots of random numbers and letters) but it is not getting sent there either.

So am trying to see where they are going and more so, change wherever that is so it goes to my gmail...where can I see and change that please?

Many thanks, John

[keshiaonline]

I need the reminder to the invitees not myself. Is that tool available?

[mikelight]

Google's great for allowing multiple reminders, up to 5 or 6, I think. You can set one, say 1 week before, 3 days before, one the day before, one an hour before, one 10 minutes before.

Anyway to do that in Outlook rather than just Outlook's one default reminder? And w/o resetting Outlook's reminder, like 1 week then resetting it to 3 days then resetting it....

[limitone]

Can I create an email notification to myself of any changes (deletion or addition) on a shared outlook calendar?

[Andy-omqi]

My email reminders have stopped working overnight. Any ideas?

[yonelabenya]

I can do all that, but it is not saving kindly assist me

[BusJustice]

can't hear you well enough with volume on max. too bad.