📆 Outlook Calendar Tips & Tricks

In this step-by-step tutorial, learn the top 14 best calendar tips and tricks in Microsoft Outlook. For example, set meeting times using natural language, view your calendar and mail side-by-side, create meetings or appointments from email, and many more.

⌚ TIMESTAMPS
00:00 Introduction
00:23 Natural language meeting time
01:49 Date navigator
03:46 Reply with meeting
04:49 Create appointment from email
05:37 Easily recreate meeting
06:18 Change timescale
06:54 Show multiple time zones
08:13 View multiple calendars
09:50 View calendar alongside email
10:29 Visualize calendar with colors
11:55 Change work hours
13:10 Add-ins
14:03 End meetings early
15:06 Dark mode
15:57 Wrap up

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[ricksegalCanada]

Gezzz. I'm a Microsoft alumn since the 90s and worked on the Outlook (MAPI) team. Even I didn't know half of these. Well done, Kevin.

[Techelet_Bseder]

Hey Kevin - YOU are one of our HelpDesk's best staff, providing clear, simple, easy-to-understand support to our employees! Hope you are still doing these. Most are a year old and some functionality has changed, especially in Teams. Keep up the good work.

[chelybeann]

Idk why I’m watching this, as it’s 9pm on a Friday and I thought I was satisfied with my emailing knowledge. But now I want to go back to work and play on Outlook.

[squareggs]

This has to be my favourite video so far, I schedule so many meetings and this has just saved me so much time! I never knew you could select certain dates weeks etc. Also recreating meetings. Thank you.

[andrewuk]

I am shocked. A YT tips & trick video that actually contains useful information is a rarity. Brilliant stuff!

[kelleycarpenter-conijn]

I too thought I was fairly proficient in Outlook, but Kevin showed some great tricks that I will use often. Thank you Kevin for another great video!

[monicajohnson]

Even though I am not technology forward, your videos are easy to understand. The biggest struggle I have is following along. You're pretty rapid fire. I realize that the videos would be forever long if you slowed down for me and others like me but it would be so nice to be able to follow your instructions in real time. In any event, you are very clear and concise. Thank you for these great videos!

[thebonafidebeasley]

Kevin, first of all, congratulations on your one million subscribers! You've definitely earned it. Thank you for this video on Outlook Calendar tips and tricks. I manage calendars for myself and three executives simultaneously, and often have to coordinate meetings for the team. Creating an apointment from an email will hopefully work for me, but because I'm usually creating these meetings on the executives' calendar, I'll try it and see if it works. I learned some very helpful tips that should same me some time and frustration. Also, looking at the computer screen for hours every day, dark mode will be a welcome relief for my tired eyes! Keep up the wonderful work!

[petenelson]

Love the way you present this information, very easy to understand and follow. Well done!

[davidferrick]

I never thought I'd be spending time watching a video on Outlook Calendar yet here I am enjoying it. Thanks!

[johntuck]

This was hands down one of the most useful videos ever. I am an Outlook pro and didn't know many of them.

[jonathanmurphy]

It’s great to see an old friend I grew up with doing awesome things. 👏🏾

[TypoKnig]

I wanted to duplicate meetings for years!! Thank you so much for the Ctrl-drag tip!!!

[ralphpayne]

I started by watching your Excel videos and now looking at your other work. All are staggeringly well prepared, clearly presented and very worthwhile. This particular video does throw in some good extras I didn't know. One tip for other viewers of your videos - open an onscreen note to jot down the key things that spring out - because there will always be quite a few!

[texasseastar]

I’ve used Outlook for the last 20 years at work but with zero formal training. I’m six tips in to your video and I didn’t know any of those features. Invaluable video!!! Thank you!!!

[gotbordercollies]

Everytime I watch one of your videos I learn so much - awesome job Kevin - I can't wait until the Kevin Cookie Company opens an office in Atlanta, GA.

[ocelopan]

I always thought of myself as an Outlook veteran, but I have to admit I learned some tricks with this video. Thanks!

[gz]

These are fantastic tips for anyone even if you have been using Outlook for years like me. Worth the watch everyone. Thank you Kevin!

[beyondtokenism]

Best ever video of the year. I have been using Outlook calendar for years but the Set Meeting, Set Appointment were great. BUT the multiple time zones is a killer change in how I work as I have colleagues in 4 time zones and am constantly confused. Thanks a million. You have improved my work life.

[PeterTeehan]

Kevin, I am support engineer for Microsoft. Your work is amazing. I would love it if you did some focus videos on Microsoft Teams!