12 Tips to Get More Done Using Microsoft Outlook

Here is a video on how to get more done in email using Microsoft Outlook.

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📽️ Video Chapters
00:00 Introduction
00:41 Archive Emails
03:30 Use Email Categories
06:43 Advanced Email Search
08:34 Schedule Email Scheduling Time
10:10 GTD Email Processing
11:43 Microsoft ToDo
14:25 Snooze Emails
16:19 Outlook Templates
19:20 Add Bookings Link to Signature
21:15 Outlook Rules
23:41 Copilot for Outlook
26:31 Final Thoughts

[brettm]

This is probably the most useful outlook video I’ve ever watched. Thank you for your time creating it!

[PeterTeehan]

i was a Microsoft Support Engineer. Email templates are a must have. Highly under rated tip!

[donnawilliams]

Some great tips especially getting rid of folders. Categorising and archiving with the advanced search function are my favs. Thank you,

[th]

In addition to the content which is always great, thanks for the cheerful delivery. Packaging makes a difference ! 😊

[ralphstone]

I’m heading up a team of different functions like marketing, product development, Q&S and need to keep the overview of a lot of different topics and projects. Thank you for the archiving and categorisation tip. I reorganised my entire mailbox today. The first time in years I have less than 50 mails inbox without having the feeling I miss something. Big thank you!!

[billegbert]

Outlook Templates!!! OMG this is the single best feature I've seen in Outlook for a long time. I've been cutting and pasting for years. It's so intriguing, I might have to ignore the New Outlook flaws keeping me from switching, just to use this feature. There are lots of other great tips in this video as well. Thank you. P.S. - My email management, with its many gigabytes of stored emails in hundreds of folders, would be an ideal example of what not to do - although it works well for my transactional business. Your videos encourage me to do better!

[itwithcarlos]

The combination of archive and categorize is excellent, thank you, Jonathan.

[Beth-fhrn]

That archive tip is really good, I started to use it today, and I made it through my morning emails quickly.

[jimmyroels]

I like all the tips that you provided, thank you Jonathan.

[dianeramseyer]

Great information - all relevant, quick and easy - and will be helpful. Thanks!

[waifong]

Thanks for the tips 🌟

Especially liked the use of categories - already use in calendar but didn't think to use in

[bjrnarnordahl]

I have implemented this in my workflow. - NOT to use the e-mail as my task list. and not to constantly trying to remember which folder I filed the email in is GREAT.

I wish it was just a little bit more easy to change date or other «properties» of tasks directly from outlook, since it is so easy to create a task, and change the tittle of the task from Outlook.

But as I see other people says here: A VERY usefull video! Thx!

[charlietindill]

Quality information and delivery Johnathon, really clear thanks for sharing. I’m on it Monday.

[synthwave]

Great video. Outlook was launched in 1990 and still the best email app ever invented.

[saudittrader]

Thank you.... This is really an excellent video 👍

[samiraslan]

Thanks, very informative. All tips are new to me

[SlenderMorrisFurnishings]

1st time I have ever seen a YouTube video that ACTUALLY IS VERY HELPFUL 🎉

[TomasLerno]

I use categorize but archive only when i'm done with the e-mail (no more action needed)
Works great

[nicolepironi]

Great video and very helpful! Also love your style! Thank you so much Jonathan! Quick question... I'm on a Mac and believe the interface looks a bit different on here. It doesn't look like you were using a Mac... would you say the tips/steps are fairly similar or do I need to also be watching people who are using a Mac? Thank you so much!

[on-linesafaritours]

Hey Jonathan, What a great video, thank you. I think the most useful is the No.1 Archive, trouble is now I need the discipline to use it and then build on to it with the next 11!