Turn Outlook Calendar into the Ultimate To-Do List!

Microsoft Outlook is great for productivity. Giving you the ability to manage tasks, events, email, and more in one place. But what if you could turn the Outlook Calendar into a productivity hub? In this video, Scott Friesen shows you a simple way to transform your calendar into your perfect to-do list.

Whenever you're ready, there are 3 ways Simpletivity can help you:

1️⃣ WEEKLY NEWSLETTER:

2️⃣ FREE GUIDES:

3️⃣ STREAMLINE ACADEMY:

CONNECT:

ABOUT SCOTT:
Scott has spent over a decade helping people to simplify their technology so they can be more productive and enjoy less stress. It’s his mission to help small business owners get the most out of their software and their workday.

#simpletivity #outlook #todolist

[NimmerNutzer]

All this has been invented in an even better way in the old Outlook (which still works!). The Calendar had the option to show all your tasks at the bottom of the grid at the days of their due-dates. You can do all the things you showed (even categorizing them) and you don't have to twist anything for it.
And you can check the tasks as finised.

And they get pushed to the next day if you don't manage to do them.
I hope they will bring back that feature so that we don't have to jump through all these hoops you showed.

[paultamaschke]

I have always wanted an integrated calendar and todo list. I have been using this method in Outlook now for over a week and I can't believe how good it is. I get so much more done and I feel way more relaxed and in control. I love how I can easily see where to distribute tasks. Before this I always ended up with big intimidating overdue task lists. Thank you very much.

[Hobo_Mojo]

IT manager here. 4 years after I saw your original video of this methodology, I STILL use it for my task management. I used to waste so much time trying to find the perfect GTD system, but this does it for me. Easy and efficient. Thank you.

[lindalecours]

You can also take this even further by using the quick step to “create an appointment” from any email and with one click, it’s an attachment to your “all-day” task.

[fabioalmeida]

This is really useful!! The to-do list must appear along with the calendar, without switching views!! There is also another built-in option in Outlook 365, just below the calendar area there is a "Tasks" area, sometimes is hidden. Going to the right bottom it is possible to expand and view tasks by due date or conclusion date, as well as completed tasks!

[keasmith]

This is such a game-changer! Thank you for your clear and easy-to-follow instructions. I am really excited to get started. 🥳

[unotoli]

Both smartphones and notebooks got widgets now, where you can see both calendar and tasks widgets - no problem of brain split.
Plus, on a notebook you can have a screen with calendar and tasks window next to each other as standard.

[ashleyannmichele]

I have been using this method for a couple of years. It’s a great workaround, but I mark my to-do list as private and cannot see it when I add my events to my Google calendar. 😢

[blakepace]

How Clever! And, excellent logic as to the Benefit v consequence discussion.
How did you discover this hidden feature?

[adilahumad]

Thank you for sharing. This lets you create only 2 tasks for the day though? I tried creating 3rd one as sometimes u have more than 2 to dos, but it didn't let me create the 3rd one. Any workaround it?

[varniitprofessional]

I am using MS to-do list for a year almost but it has never hit the mark. This is good but how to make sure it reminds us like through active and alert notifications for tasks added? I don't see it in calendar here. Google has missed the mark with both of the options.

[lorenzoarodriguez]

How do you synchronize it with your mobile device?

[omqvfrf]

i have 4 email ads in outlook, can i sync all tasks and meetings in one calendar?

[elleeden]

In the Outlook calendar, past events keep deleting the next day.

For example, I had 3 events yesterday, but when I loaded Outlook calendar today, yesterday is empty and the 3 events were deleted.

Any way to tell Outlook calendar to keep all past events?

Thank you :)

[meganblackwell]

So in the old Outlook, you could pull up an event reminder list. It would have all of these “reminders” on it (as well as your events) … then you could snooze items/events or dismiss them … I've been doing this for a long time and it worked great … also worked well for recurring reminders … but now you can’t pull up that list … help! :/

[chaskinsnc]

How do you handle the Siri moments when you are driving or on a walk, "Siri, add this task?" Maybe Siri, add an all day calendar" ? and Categories do not work on Mobile and not sure why Microsoft has not implemented this.

[gleeeshee]

i dont have an 'all day event area' when i click where you click nothing happens there is no option to add anything at all

[dajo]

Can other people see these to do tasks?

[accentontheoff]

This is desktop only right? That’s my only issue with it, otherwise it’s excellent

[Pete.C]

But Microsoft just incorporated the To Do app into Outlook so it is so much easier to create tasks. Before it was a separate app.