TOP 10 Outlook Tips EVERY Professional NEEDS To Know

Elevate your Microsoft Outlook experience with our top 10 tips and tricks. Whether you're a seasoned user or new to Outlook, these insights are designed to enhance productivity, streamline your workflow, and improve your overall email management. Don't miss out on these valuable pointers!

📧 What You'll Discover:
▪️ Calendar Integration: Learn how to automatically add sports schedules and TV shows to your Outlook calendar, ensuring you never miss a game or episode.
▪️ Color Coding: Implement color coding in your calendar for quick recognition of key meetings and appointments.
▪️ Email Efficiency: Explore methods to email your calendar for easy scheduling, display total emails in folders, and add quick actions for faster email processing.
▪️ Optimize Meetings: Discover how to schedule shorter meetings and drag-and-drop attachments from Outlook to Teams effortlessly.
▪️ Image Handling: Find out how to automatically resize image attachments, saving time and reducing file sizes.
▪️ Inbox Management: Use Outlook's Clean Up tool to declutter your conversations and keep only the most relevant emails.
▪️ Event Previews: Learn to preview upcoming calendar events directly from your email view with the To-Do Bar.

00:00 Top 10 Microsoft Outlook Tips and Tricks
00:19 Add Sport Schedule or TV Show to Your Outlook Calendar
01:52 Color-Code your Outlook Calendar with Conditional Formatting
04:03 Send Your Outlook Calendar in an Email
05:15 How to Show Total Number of Items in an Outlook Folder
06:02 Show Quick Action Buttons Over Your Email in Outlook
06:39 Change Default Meeting Length
07:26 Drag and Drop Attachments From Outlook to Teams
07:51 Automatically Resize Your Images in Outlook
08:54 Use Clean Up Conversation & Folder to Delete Redundant Messages
10:03 Preview Upcoming Calendar Events with To-Do Bar
10:50 Wrap Up

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[robgrant]

Leila, you are always teaching me something new. Thanks for the great tips. I use the Quick Steps to help process email quickly. Each Quick Step is assigned a shortcut with CTRL+SHIFT then numbers 1-9 after. 1-Archive, 2-Action (sends to a folder named Action), 3-Read Later, etc. I even have a couple of them set up to forward repetitive emails that need action to my team with a pre-written message that I adjust slightly based on the situation. I also use rules to automatically process some emails to other folders. For instance, I have a CC folder and all emails with my name in the CC automatically go to this folder. I process my inbox down to zero 3-4 times/day. I process the CC folder once per day.

[ashwinleonard]

Im a senior guy in my office, and am very well versed with MS tools. However, Leila is just AMAZING with her tips. Every video of hers deserves a slow clap.

[sandyhamberger]

I colour code messages from my CEO and a separate colour from my line manager. These messages stand out from the crowd and dealt with first so really recommend it. I also showed staff how to add national holidays to their calendars - a real game changer as you only need to select once and no endless rearranging meetings booked on bank holidays. Love Leila’s presentation style - I have learnt so much in nice easy steps; thanks Leila - can’t wait to try these tips I will definitely try the sports calendar for the World Cup.

[marthalorenasoto]

Fabulous tips Lelia! I've had you "saved" so I can take the time to listen and learn. I loved the Drag & Drop from Outlook to Teams! Thank you again for putting these together.

[roxanna]

Everything Leila teaches is so incredibly helpful. I wish I had discovered these tips years ago, it'd have made my working practices so much more efficient. Thank you Leila!

[wxkh]

gods, I’ve been using the ms office suite for years and still every time I watch your videos there is always something new to learn from them. you’re my go to channel on ms office content !

[andreabenoit]

This woman is a gift. Thank you so much, Leila! I'm excited to get colour coding my calendar.

[eduardopassos]

from time to time I try to find something new in office to improve productivity and just learn a little bit more. Yesterday I came across your videos! they are great and really easy to understand in the way to link with our current work. Tks a lot! And I still have many videos to watch! :)

[scottz]

Love that I can add my daughter's HS and college school schedules to the Calendar function! Wow. Thank you, Leila!

[rosa_gilly]

Sending the calendar and Clean up will change my life!!!

[dean-fx]

I’ve used outlook for YEARS; and still this video was informative and showed me some nice tips that I can heavily use for both work and personal e-mail productivity.

Thank you very much!

[erikhanson]

The to do Bar and send your calendar are my favorite features you have shared. Thanks!

[angelstrawn]

Leila, I love your videos. You present material in an easy to follow way and your diction is superb. I spent an hour trying in vain to follow another you tuber who was talking about patches and batches with little distinction.

[jaikumarbohara]

7 out of these 10 tips are total game changer for me. Hard to figure out which one I like the most. That, I believe is sign of a very useful and well researched video. Keep up the great work.

[alain]

Don't clean up your folder. Rather enable the 'conversation' feature. All mails on the same chain will be grouped and indented depending on how many branches the convo is making. Much easier and using it for years!

[RocksteadyVideoArea]

Thank you for your great tips, I will try out the conditional formatting directly tomorrow.
I really like your way explaining all this Office topics.

[karenmoreland]

My favourite Outlook tool is rules. It is so good to have emails for different projects land in different folders.

[Maryanad]

The cleanup option is great!!! Can't believe I've never used it. Would have made my life so much easier in my last job. Thank you for these great tips! 😊

[yossiea]

These are really good. What I'm looking for and haven't figured out yet, is to conditionally format where I'm the only attendee. I can't only use the "boss" conditional format because I am one of a dozen attendees, I'd love to see highlighted the 1on1 meetings.

[Woody]

I never knew I could add color codes and sport team calendars. Brilliant!! Thank you Leila. Very helpful video!