Top Tips to Manage Your Outlook Calendar 📅 (which are you using?)

With these top calendar tips and hacks, you'll learn how to use your calendar efficiently.
I'll show you how I use my Microsoft Outlook calendar to be more productive and manage my time.
You'll learn how to personalize your calendar and customize it to your needs.

You'll discover the different calendar views and how you can use the date navigator. I'll also cover some fun, simple ways to make scheduling your meetings and finding a common time easier. Not just finding a common time with your colleagues but also your friends. You can't use scheduling assistant there, but there is another feature you can use.

🔑 Key Topics Covered:
▪️ Customizing your working days and hours in Outlook Calendar.
▪️ Setting up end meetings early to avoid back-to-back scheduling.
▪️ Displaying multiple time zones for easier international meeting planning.
▪️ Adding week numbers and weather forecasts to your calendar.
▪️ Exploring various calendar views and the date navigator for better overview.
▪️ Managing multiple calendars with side-by-side and overlay modes.
▪️ Color-coding your calendar for quick visual reference.
▪️ Utilizing conditional formatting for specific meeting alerts.
▪️ Practical tips for efficient meeting scheduling and organization.
▪️ Sending your calendar via email for external meeting coordination.

00:00 Microsoft Outlook Calendar Tips & Tricks
00:28 Set Working Days and Hours
01:04 End Meetings Early - Avoid Back-to-Back Meetings
01:36 Show Multiple Time Zones
02:30 Show Week Numbers and Weather
03:25 Calendar Views and Date Navigator
04:30 View Multiple Calendars Side-by-Side or Overlay Mode
05:08 Color-Code Your Calendar
06:50 How to View Mailbox and Calendar Side by Side
07:49 Duplicate Meetings
08:35 Create Meeting from Email
09:07 How to Use the Scheduling Assistant
10:00 Send Your Calendar in an Email
10:50 Wrap Up

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#outlook #productivity

[PerroneFord]

That tip on seeing weather was nice. But that tip on calendar overlays and sending calendar free time to another person were GOLD! The amount of time that will save me is INCREDIBLE. Vendors are ALWAYS asking me for a "good time to meet". Now I can just send them my week and let them choose. FANTASTIC!

Of course, all this is predicated on you having your own calendar up to date and fully filled out.

[smahendra]

It's God sent. I have been using Outlook in my new work environment and was struggling with it. Now thanks to you dear Leila, I will be on top of it.

[michellechartrand]

I've been using Outlook for nearly 20 years and never thought about right clicking on the calendar or contacts to open in a second window. Also the overlay mode of the calendars and allowing side to side is a total game changer for me. Thanks for your amazing, as always, tips.

[hngyibf]

I had been typing in the shorter meeting times manually - automating that saves time! The time zone display is a game changer. Auto pick is awesome!

[ReganJacobs]

Its amazing how much more productive you can become if you just follow a few tips. I know enough about outlook to not normally need tips, but picked up a a game changer or two from this video. Thank you!!

[saritzasmith]

Excellent tips and I love the fact that you go straight to the point without any prolonged intro.

[MonolithMike]

Leila, your tips have made my professional life so much more efficient and productive, I cannot thank you enough!

[TylerStanczak]

I love color coding my calendar because it easily lets me know about what type of meetings I have without reading in too much detail :)

[KopolJunam]

When YouTube suggested me the first video of Leila I thought this is a channel for computer illiterates and I couldn't learn anything as a software engineer for 30 years but in every video I watched so far I found something helpful so now I even subscribe to the channel 🙂

[hnrar]

While all of your training is great, it was that last suggestion that made me go "Wow". I will definitely use the "send my calendar" option!
U R the best 😀

[ImionLordred]

Wow, this is one of the very best videos I've ever seen in context of outlook. Some tips I've already found by myself but still got some more very useful functions here. Thanks a lot!

[Trotzenfeldt]

I use the following categories for my work time (have others for my personal calendar):

- 1:1 (because they are easy to move on a short notice), and I always write the name of the person and my own in the subject line
- online
- f2f
- unimportant (for broadcasts and such that I can listen to if I have time, but skip without having to cancel)
- marker, which is grey (for when I just block the calendar for travel time or to extend meetings that I expect will drag out in time
- important (red, of course)
- outside the office

This gives a very good view of the day in two seconds.

[waelhussein]

I was reluctant whether to watch this, as I thought I was an expert! Glad I watched it. I always learn new and useful tips from your videos. Can’t thank you enough!

[martynas.]

Love the option to share your calendar with someone outside the company! Brilliant- thank you so much

[Robert]

Lots of gems in this one that I had no idea about. I always love your tips and super smooth presentation.

[Filemoooon]

I do really enjoy your videos! As an exchange expert i do really find your tips extremely useful. It should be must have training for every new employee joining any company. I bet it would increase their productivity and make life easier

[DanielHarrisCodes]

Never knew about conditional formatting, will find this really useful to highlight meetings with senior figures in client organisations

[neilgoodman]

Thank you for re-re-teaching OL. Most of my work, as a volunteer is done on the Internet and from home. Importantly, two more concepts are using a TOO SMALL C: drive, and downloading Rufus to C: to build a Bootable USB b/c C: is too small (did I say 2?) I bought a 1T external SanDisk SSD to take all data and apps that won't fit onto C: because of its size.
I really wish you could address these issues. Even get back in touch with me.
Respectfully, NHG

[royster]

Consider myself a big user of Outlook and liked the fact there are still things to learn. Big user of colour codes, shame that MS recently changed these for more pastel colours that are not different enough. Had to retrain my brain for the new colour scheme, just don't know why they changed it.

[irontruck]

Task pane and tasks at the bottom of the calendar are really useful to remember what to get done that day. While they are not appointments they are a form of deadline. Some people put slots in their calendars to work on deadlines and it is clutter or could be seen as blocked off time.