How To Build Systems In Your Business

5 steps. Just 5 steps and you can build systems for your business TODAY!

Systems can be incredibly complex - your business is a collection of these systems and your business is one beast of a machine! They can be even more complex if you don’t know how to build systems effectively. I totally understand how overwhelming it can be 😮‍💨

So let’s take a step back and understand the complexities of your business and begin to simplify them.

In this video, I’m showing you 5 SIMPLE STEPS that you need to take to build and implement systems in your business and follow up with 5 questions you need to ask yourself while making these systems.

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Download our FREE systems mapper guide here:
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You will be a pro system-maker in no time!

00:00 - 5 steps and 5 questions AND 2 bonus tips to help you build systems in your business.
01:26 - step 1 - Mapping your system
01:48 - step 2 - Capture your processes
02:55 - step 3 - Document your processes
05:32 - step 4 - Testing
06:37 - step 5 - Improve
08:11 - The 5 key questions to ask
Final - 2 bonus steps for going live... yep watch to the end to discover these!

If you liked this video, you'll love these!

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Hi, I’m Dr. Tamer Shahin, the Founder & CEO of CEO Entrepreneur, where we help small business owners scale their businesses, without sacrificing their lifestyle, wellbeing, or freedom.

I’m also a Serial Entrepreneur, TEDx speaker, business mentor, Executive Coach, Consultant, Author, Speaker, Investor, and now… I'm a ‘YouTuber.’

I’ve grown several multi-million-dollar businesses from scratch. Some of these businesses were massively successful and others turned out to be catastrophic failures! Nonetheless, I picked myself up and learned a lot from all of my extraordinary success and catastrophic adversity.

Now, I’m taking everything I’ve learned and leveraging it to create this YouTube channel and help people like YOU scale your business to astronomical heights.

Each week, I’ll share tactics, tips, tools, and insights to help transform you into a “cool as a cucumber” CEO.

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#SOPs #SystemsAndProcesses #CEOEntrepreneur #BusinessTips #Strategy #BusinessAdvice

**Disclaimer**
Results are not typical nor guaranteed.
You are responsible for your own actions and decisions. Neither Tamer Shahin nor CEO Entrepreneur can be held liable for any results you may or may not get as a result of decisions you take during or after watching these video. Links above are affiliate.

[midlifemavericks]

I cannot thank you enough for this video…. It is so hard to find people in the online space who understand and highlight the importance of forming a valuable business over trying to just make a million dollars ….. thank you for your valuable contribution and simplistic approach to achieving it…

[zxtsf]

❤ I like your videos
How to create systems
1. Map your systems
2. capture the steps
3. Document the process (work flow)
4. Test it out
5. IMPROVING
6.simplify complexity
Five questions you need to ask
at Evey step wh- questions
What, why, when, who, How ???
Bonus: check list check,
continuous updating process

[tangiblewords]

Systems are everything! You’ve done a great job of covering what entrepreneurs need to get started. Well done!

[samyaibrahim]

Please accept my deepest thanks and appreciation 🤩

[RachelLovelaceLive]

This is so helpful! I'm currently working with one CEO to do just this as an I/O Psych student. If only master's classes were this entertaining and easy to follow. I am a systems person naturally. So, hearing how you go about yours informs my own and certainly improves upon it.

[zarkosrzic]

Thank you, doc. This is it I was searching for!

[isaacwachira]

Very nice video. I am addicted to this channel. I wish there were more videos- there are no recent videos. You capture the problems facing small entrepreneurs perfectly.

[julieb]

Great video if only all companies followed this.

[ariekoprasethio]

🎯 Key Takeaways for quick navigation:

00:00 *🏗️ Building systems inside your business involves five key steps and questions that should be asked throughout the process:*
- Building and implementing systems require careful planning and execution to avoid complexity and inefficiencies.
- Mapping your system, capturing processes, documenting workflows, creating SOPs, testing, and continuous improvement are crucial steps.
- Five key questions to ask at every step are what, why, when, who, and how, ensuring clarity and efficiency in system development.
01:27 *🗺️ Step one: Mapping Your System*
- Mapping your system is crucial and should be done at the outset to understand and plan the processes effectively.
01:55 *📝 Step two: Capture*
- Capture the processes and steps involved in your workflow without worrying about documentation yet.
- Use methods like video recording, screen sharing, or written notes to capture the steps effectively.
03:06 *📑 Step three: Documenting*
- Document your processes and workflows, initially using tables to outline systems, purposes, processes, and responsible roles.
- Document SOPs and procedures clearly, using step-by-step instructions and linking to videos or images for clarity.
05:42 *🧪 Step four: Testing*
- Test your documented systems with someone not involved in the process to ensure they can achieve the same results.
- Ensure the systems can be delegated to others without dependency on specific individuals.
06:52 *🔄 Step five: Improvement*
- Continuously improve your systems by identifying and eliminating ambiguity, inefficiencies, and complexities.
- Simplify processes to ensure they are practical and effective, avoiding overly complex procedures.
11:21 *🚀 Going Live*
- Before going live, ensure you have a checklist for a smooth transition, including document uploads, notifications, and software access.
- Establish a continuous improvement system post-launch to measure, track, and optimize your systems for ongoing efficiency and effectiveness.

Made with HARPA AI

[Solarpunk]

Your content is gold mate. Feels like I'm commiting theft for the free info your giving. Cheers!

[kabbahthoronkaExden]

Business is exciting with our support.

[MichaelMarosi]

Very insightful video, thank you for the great work. Watching from Nairobi, Kenya. 👍

[shamsudeenidris]

This was very easy to understand and engaging as well!

[daveplunkett]

great video, and really timely for me - thanks!

(and whoever edits your videos is awesome!)

[sayambhuchatterjee]

oh man, awesome! this one is extremely extremely valuable one, I'll definitely check out the other videos in your channel. Thanks for your help Sir.

[FlowMo]

I wasss waiting for this video, thanks!

[zeazonpatch]

Looks similar to the DMADV method of Six Sigma - Define Meassure Analyse Design Verify . Great Minds come to the same conclusions. Questions are unimaginably powerful - Some might need to rediscover it but strenghtening this will help multifold. Thanks for spreading this.

[charnitadavis]

EXTREMELY helpful and to the point! Great video. And I don't normally comment but this has to be one of the best explanations of systems in my business.

[mansoob]

Good and appreciate your making this video.

[HealthandBeautyAP]

I also want to say that it is difficult for staff to change to new systems and that it can affect morale and stress levels of the staff when the systems are needing to change and grow and adapt. I would like to see a video on how to help staff transition with minimal stress. Right now we are onboarding new staff members, adding new services, switching EHR software...which is a lot for us to deal with all at once but sometimes I found it takes hiring new people to motivate us to refine our systems and to pay attention to how we do the system. I wanted to suggest one way to see if your system makes sense is to do mock training for staff members or team members that are new or volunteers so that they aren't bias towards old systems.