Unlock Your Productivity: Turn Outlook Email Flags into Powerful Tasks (2023)

In this video, I'm going to show you how to use Outlook email flags to turn them into powerful tasks. This is a great way to get your work done more efficiently!

Outlook email flags are simple features that you can use to organise your work and then transition them into Tasks. In this video, I'm going to show you how to use them to create task lists and get things done faster!

🎥 Timings:

00:00 Introduction
00:41 Creating an Outlook Flag on an Email
01:18 Accessing Flagged Email in Microsoft To Do
01:52 Adding Steps to a Flagged Email
02:15 Adding Reminders to a Flagged Email
02:35 Creating a Project List in Microsoft To Do for Tasks
03:30 Creating a Shared List in Microsoft To Do for Colleague Assignments
04:40 Reviewing Shared Tasks as the Assignee

[CoryHunt]

Is there a way to sync the lists in my ToDo with Planner projects or channels? Or are my lists individual to me? I want to be able to flag an email, then link it to a specific project - right now they all just go in one big folder. Could I maybe use PowerAutomate to do this?

[BARDOK]

Muy buen vídeo que ayuda mucho con To Do. Una pregunta que tengo respecto a las lista de tareas que sean compartidas... Si yo asigno una tarea a tres personas diferentes donde las tres han de hacer la misma tarea, por ejemplo una estimacion de ventas del próximo trimestre dentro de sus zonas de gestión, si una de ellas marca que la ha completado, al resto de personas les sigue apareciendo en To Do como pendiente de hacer y a esa persona le aparecería como completada? O por el contrario, a todas las personas les aparecería como completada? Muchas gracias de antemano!

[freannsharisseaustria]

how to create a list? i cannot create one. i am using microsoft 365

[cckring]

I am missing info about Planner as advertised in the video title?

[masumbillah]

Regarding MS To Do, it is more complicated than Tick Tick or Anydo. This is primarily because adding a flag email to a share list requires first flagging, dragging to the list, and then assigning. I believe MS should concentrate on making this process simpler so that it may assign to anyone immediately. Thank you for the lesson; it is good.

[emiliomatt]

In the "New" Outlook, i want to set a flag for the folks that i am "Sending" the email to, much like in the "Old" Outlook, when you hit "Custom" - any idea on how to do that with the "New" Outlook?

[rickvanwichen]

It is nice, but could be much better... When you click on the email in to-do, it opens it in the browser. Another thing is that there is no direct way to go to the entire conversation of the email like you can in outlook. I personally always need to see the newest email in a thread before I can take action. Still room for improvement. Just found your channel. Great content!

[reinoudrijpkema]

Does sharing the tasklist also give permission on the email for which the flag was set? They might need that info.

[tfLoN]

You said it, “transform a simple flag into a task…” lol