How to Use Microsoft Teams Webinars

This tutorial will demonstrate how to use Microsoft Teams Webinars. As of May 2023, Microsoft updated the experience, so this video demonstrates the updated process. The setup, default meeting settings, and registration experience have all changed. I will walk you through setting up a Webinar as the organizer and how to register for a webinar as an attendee.

Microsoft Teams Fundamentals Course - Coming in October 2024.

Chapter Markers:
0:00 Teams Webinars New Experience
0:25 Create a Webinar – Organizer
10:13 Register for Event – Attendee
12:33 Edit Event and Roster – Organizer
13:40 Bonus Content – Classic Webinars


//Disclaimer: Some product links are affiliate links which means if you buy something I will receive a small commission at no additional cost to you

[HeatherMajors]

One thing I forgot to mention in the video is actually an important update in my opinion. New Webinars do not create Lists to manage the event like Classic Webinars did. This will keep people from accidentally breaking their registration. After a year of asking for this change, I am happy to see it changed. Yea for all of us who asked for this.

[erikahumphrey]

This was a great tutorial—thanks so much for sharing.

[lometari]

Thank you! Very clear and informative! Just what I was looking for! <3
Can you please share what software you use for recording and editing this video?

[kareim]

The drop down has only "Virtual appointment", "Controlled-content meeting" and "Live event" (btw - Live events will be retired in late 2024 and replaced with "Town Hall") - so, stuck right there from the get go. Using "New Teams".

[RD-gpmu]

This is great but what if I need to do multiple webinars on the same day or several over several weeks? I don't want it to create multiple published sites

[janinegarber]

Great video! Is there a way to not automatically publish the recording after the Webinar end? This way, I can make edits and publish a final version. What is the best way to make recordings available to everyone after the Webinar (even if they didn't register originally)?

[Michellekar]

Thanks for the tutorial! Can Co-organisers edit the webinar details too? Or is it just the person who created the event?

[johannes.sbw-media]

07:52 as draft we see a Teams logon page.

[jeffreyparisi]

Hi Heather, I've watched this one a few times, and appreciate your clarity and thoroughness. I had a quick question though, and wondering if you have any info on the following: when Microsoft sends an email to a Teams webinar registrant, that email, aside from an attached .ics file, also has a "Join Event" blue button within the body of the email. Question is, are these "Join Event" links unique for each registrant? I have a need to send links to my Teams webinar to registrants who may not have added the event to their calendars and to non-registrants who I want to simply join the webinar as it is in progress. But I would not want to borrow/use an event link that is indeed unique for one and only one registrant (unique in the sense that the link's tracking - everything after the "?" in the url - forces Teams to recognize any attendee who enters the event via that link as that single unique registrant, which would blur our attendance data)

[alsabaarshi]

Hi
Loved your video.
Can you please let me know how do you disable the raise hand feature on MS Teams Webinars?

[DoItLikeDoli]

Is there any easier way to create 100+ individual webinars by a copy and paste function or excel script?

[clifffernandes]

Hi Heather, this is such a useful video. I am an admin. A requirement to use webinar which we haven’t used so far but looking to use in December - key requirement is there a way to send to all attendees all internal staff in the organisation without them having to register?

[RasheeduddinSEO]

Thanks for sharing ...A Quick Question
Where to add RTMP LinkedIn Live from Real-Time Messaging Protocol (RTMP) code on Microsoft Teams webinar.
I want make it live on LinkedIn at same time

[emilylhotka]

Hi Heather, great video! Our company recently switched from using Eventbrite and WebEx to Microsoft Teams webinars with registration. I believe we made an error of creating a meeting with registration and not a webinar. There is an outside individual from our company who wishes to register. However when they tried to register and enter their Microsoft credentials they weren’t accepted. Do you know what went wrong?

[SimonRyan]

Thanks for the video!
Is there a way to disable the small # of registrations on the sign up page?

[jarelykbm]

What happens when the confirmation of registration is not being sent? The ppl that have register are not getting it and they do get the box that says you have register we have sent you an email.

[blksoltheory]

Hi! Is Webinar on Microsoft free if you have an Microsoft account?

[AmmarAhmadKhan]

Do I need to pay for the subscription to the pro version of teams to get this feature? On my downloaded app and my browser there is no drop down menu to select webinar from. It only has the option for New Meeting.

[KayUrban]

How do I enable the new webinar experience as an admin? :)

[virginiel.]

Hi, I would like to send a reminder one week before the webinar to all the registered people and to send a survey to all participants after the webinar. Is there a way I can do it automatically like with Power automate? Thank you!