6 Things You're Doing WRONG⚡in PowerPoint

Creating impactful PowerPoint presentations? Avoid these common mistakes to enhance your presentations' effectiveness and professionalism. Ideal for anyone looking to refine their PowerPoint skills.

✨ Key Highlights:
▪️ Avoid Embedding External Video Links: Instead of risking unintended YouTube recommendations, embed videos directly into your slides.
▪️ Be Cautious with Excel Charts: Understand the implications of copying and pasting Excel charts directly into PowerPoint. Learn to link charts instead for dynamic, secure data.
▪️ Consistent, Clean Design: Avoid distracting designs. Use a consistent theme, readable fonts, and align objects for a professional look.
▪️ Moderate Use of Transitions & Animations: While they can be effective, overuse or poor choice can distract. Learn to use them with purpose.
▪️ Balance Text and Graphics: Too much text can overwhelm. Combine concise text with infographics for clarity and impact.
▪️ Strategic Image Use: Use high-quality images judiciously and learn to edit backgrounds for seamless integration into your slides.

These are common mistakes that most people (including me) make in Microsoft PowerPoint every single day. It covers common presentation preparation mistakes people make when working in PowerPoint. I'll show you what to look out for and what to do instead.
The tips range from the proper way to copy and paste charts and data from Excel to PowerPoint. How to properly design your slides for an impressive presentation. How to replace and adjust all fonts at once in PowerPoint. How to use professional transitions like the Morph transition. Tricks with images to remove image background in PowerPoint and how to properly embed videos in your presentation. There are lots of PowerPoint tips, tricks and hacks in this video.

00:00 6 Things You Should Never Do in PowerPoint
00:45 Inserting Video Links
01:56 Inserting Excel Charts
05:31 Poor Design
06:14 How to Replace ALL Fonts
06:57 How to Automatically Align Objects
07:28 Sponsor Skillshare
08:50 Transitions & Animations
09:29 Too Much Text
10:19 Poor Use of Images
11:47 How to Remove Background of Images
12:59 Wrap Up

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This video was sponsored by Skillshare
#PowerPoint

[LeilaGharani]

Regarding Tip#1. I'm curious: What are some of the titles of the videos on your recommended videos? Share a few. I currently see "investing advice for teenagers", "Why you shouldn't snap the end off Asparagus and why" 🤔

[jph]

Highly HIGHLY recommend Leila for all office videos. Her ppt MORPH video is brilliant. It's a game changer.

[chh]

I am pleased to say that I have not made these 6 mistakes .... only because I was unaware these 6 features even existed. I learned more about Power Point in 13:37 minutes than other training videos that ran for over an hour. Another brilliant summation ... and pleasant way to start the day, i.e. learning something new and immediately useful.

Thank you ... thank you ... thank you ... so good!!!

PS
The 7th mistake ... not being a regular viewer of Leila's channel.

[martinhoude]

One tip that I have is to include links between slides in the presentation. Sometimes, you can plan which jumps might be needed during questions, or due to time constraints that pop up during the presentation (late start, etc). I personally used preset links during my thesis defence, managing to respect the prescribed time to the minute in the process. Using those links made sure the story-telling side went along smoothly, instead of abruptly starting to skip over slides while muttering "not important".

Basically, it's part of being prepared for anything that might happen. That thesis defence included a sudden system shutdown; my dad, who had been to tons of meetings, was impressed at my recovery. I never learn my presentations; I just make it my business to know what I'm talking about and proceed to talk about my slides, each of them being a chapter (or a "section page") of the story I'm telling.

As for fonts, be especially careful with symbols. ALWAYS use symbols within the font you're using; otherwise you may well get surprises. The Symbols font is no use, unless you want to write in Ancient Greek, since any global change of font will remove your symbols.

[oneskill_ppt]

Well done Leila ^.^ Thanks for sharing! One mistake I did in the past was using a custom font that the other person doesn't have, this was solved by embedding the font once saving the presentation :) Looking forward to more ppt videos :)

[thierrymasquilier]

Just discovered your tutorials. You are a stellar presenter, clear, concise, and articulating well (important for English speakers as a second language!). Thank you for sharing those tips. I wish more people would follow them :P

[AlainaHardy-egep]

I already learned a lot of these from your past tutorials. Thank you Leila!

[plrpilot]

The tips on graphics and tips on removing backgrounds were enough on their own to make this a great video. I do presentations every day and I still learned a few things that I didn't know. Thank you!

[yehiamm]

I start my presentation design in MS Word - > Outline view. Then use "send to PowerPoint" button in Word (need to add it to shortcut menu).
This way you focus on content and do not struggle with various objects on the slide.

[manuelramonescasa]

I've suffered PowerPoint mishandled many times; of course I have made my own share of mistakes. What drives me up the wall is not enough contrast between font color and background. Yellow on white just does not work. Clip art -- especially animated clip art -- has outlived its usefulness, if it was ever useful. Then there are scrunched images with distorted figures. Or images are over-expanded and become blurred.

Thank you very much for these videos. Most helpful.

[fuzzylon]

Great video, thanks !
I have an additional suggestion regarding wordy slides - using hidden pages.
I totally agree with you and prefer to focus on what I'm going to say during a presentation and use only the text and images that support that.
However, the problem can be people who missed my presentation, but want to receive the presentation as a PowerPoint file - and in some organisations they are so used to wordy slides that they think you're not doing a good enough job without them.
So - I draft my presentation with both the slides I want to show and the slides that are wordy. Then I save that to a new file name and mark the wordy slides as Hidden - and this is the version I will present from. The original version with the wordy slides not hidden is the one I circulate by email.

[jtmh]

The remove background is a great feature; however, it is not perfect. My recommendation to PowerPoint users is to modify their search for an image to include "PNG with transparent background."

That way, the file already does not have a background. Also, PNG files are optimized for web use.

I did not know about the Replace Fonts feature. That's very useful. If someone changes from the Slide Master, this will also change all fonts, and ensure their layouts use that font/format moving forward.

Have a great day, Leila!

[AnkitThummar]

Since I subscribed to Leila, my PowerPoint, Excel and other office skills improved such a way that my work is being recognized by every one and also I got PowerPoint, Excel, Outlook skill certification on LinkedIn. Thank you Laila ❤️❤️

[prathvisingh]

Wow! Your way of aligning objects blew my mind! it makes it so simple and fast to align my stuff now 😀

[farhanfmx]

I dont really need to make PowerPoint for work or studies anymore but watching this made me want to make presentations! Thanks

[interstellar_ppt]

👍Wonderful tip about selecting a region in Excel and then pasting it as a linked picture to PowerPoint, that's super useful! Thank you so much :)))

[Hey_Delight]

This is very helpful Ms Leila. Thank you.

[mchllwoods]

This is off topic but, idk what u did with your hair but it looks so gorgeous!!😮

[yk-mpbk]

Wow! I've been working in PowerPoint for a year, Even I wasn't aware of some features like the picture background removal tool, etc. Thank you for your time and efforts...

[DarkPhoenix]

The set transparent color really helps, because sometimes the remove background doesn't completely removes what I want. Thank you so much!! ❤❤