How To Make Microsoft Lists More Useful

If you're struggling to make Microsoft Lists actually useful, then this is the place for you! 👍

In this tutorial, we take a look at using Microsoft Lists in SharePoint (and some of the limitations in Teams) and how to make it more useful with some tips and tricks on notifications using automation, custom views and creating rules.

This is part of a mini-series of videos:
If you haven't seen part 1 yet, then go watch that first:
Then watch part 3:

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[MeeTime]

Thanks for watching. Remember to comment below and let me know if what you think of Microsoft Lists 😀

☎ Ready to start saving time for your organisation? Book a free discovery call to discuss the best next steps for you:

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👨‍🏫 Just need a little help? Do it yourself: Get our free Teams training deck here:

🍻 If you liked this video or it helped you out at all, then please consider buying me a beer to help support the channel to keep making free content:
(it is entirely optional and only a one-off payment, no subscription required)

[ekkiwurm]

Super video. I just started working with Lists and this video gave me a great head start. Thank you!

[iamtangobravo]

Good video. Thank you for the information! Cheers!

[roshni]

Thank you for this video! Can we create notifications for new entries that are specific? For example, depending on the managers name that is entered on a form, an email will trigger to only that person so they know they have a new entry specifically for them.

[nfn]

Wish you could drag a drop the items to put in the order you want.

[AaronCCorbin]

Thanks for this. Very informative. I find Microsoft apps are so difficult to use. Their UX is kinda outdated.

[espeolguin]

Hello, I just created a SharePoint list with lookup columns, but when I try to use it in the mobile version, the look up column was not available - read only. Is there a way to make it work? Now I am creating drop down columns to replace the lookup column, but I need the correct formula or JSON code to obtain the auto populate that the lookup column was doing before. I have 34 different values that need to used and the calculated column is limited to only 7 IF statements. Any help will be greatly appreciate it

[lihab]

Thank you for this! Adding 30 days to the due date is causing my next generated task due date to be earlier and earlier, is there a solution to set the next tasks due date to the end of the month?

[keithspoelker]

Gavin - can the notification email (about the 9:57 mark) that is sent be customized in any way? I would like to get a more informative email delivered to the project manager than just - 'Hey, this project was added'.

[sarahjanelees]

Great video - love the way you present - very useful tutorials - buy yourself a beer - subscribed and liked

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[rmjaln]

What about importing an existing excel or csv table. Date column on import is preset to date and time so when change column after the fact and make it date only then it messes up the original date

[FirstChoice-briq]

Thanks for this. I created a list and was able to add ~items (colleague files) to it and now when I try to add more, once I hit save I receive an error message "upload is invalid" Any idea how to fix this? My team is still able to edit/add items but I consistently receive the error message.

[katiegibbons]

Do you know how I can see all tasks assigned to me from multiple lists?

[tiffanyjimenez]

Is there a way to create a rule to post a due date reminder on a teams channel instead of an email reminder?

[sarahstanyer]

Is there a way of showing a time in a list without a date? I want to create an agenda and keep repeating the date in the column?

[nfn]

Send email so annoying. Need to send to where I want to send it. Like slack, ma teams, jira, text to cell, etc. Email is here people go to be unproductive