How to properly present PowerPoint slides in Microsoft Teams

In this step-by-step tutorial, learn how to best present Microsoft PowerPoint slides in Microsoft Teams.

⌚ Timestamps
0:00 Introduction
1:58 Example of the problem
3:00 Solution 1 - Upload slides into Microsoft Teams
5:50 Solution 2 - Present in Windowed mode in Microsoft PowerPoint
7:56 Wrap up

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[brian]

Kevin -- you have single-handedly advanced the average person's knowledge of Microsoft technologies and increased their productivity by leaps and bounds. Now that you are going solo, hope your contributions are well rewarded. You rock!

[mgbroussard]

voice pace is just right to follow pointer, clear understandable speech, love this. I intentionally look for Kevin's videos for all help first

[ewade]

Mr. Stratvert, you're the best. You are my "go-to" person when it comes to all things Microsoft. I'm constantly asked to create presentations for various departments and my work, and now that Teams is another option instead of Zoom, our industry is beginning to use it more and more. Your instructions are clear, easy to understand and they are all amazing. Thank you for the continuous support to those of us who need help when it comes to Microsoft's many wonderful office tools.

[MrAntwaun_MBA]

I have a big presentation in about a week and I was so worried about my PowerPoint slides because I didn’t know how to properly present them. This video helped a lot and I can now just focus on editing my slides. Thanks a million!!! 🙏👍🏼

[terryjohnson]

Just started using Teams for my company [Technical Sales]. Presentation by Kevin is very well executed. Voice is assuring and pace just right. Looking forward to using Teams and its many features for customer presentations.

[InwoodRoz]

I'm a Read Aloud-er and I took photos of all the illustrations in the book. My idea was that the kids could see the great artistic details while I read the story. My teacher and I tried hard to accomplish it and now, thanks to you, Kevin, we'll take another run at it.

[trentthiel]

The main issue with presenting powerpoint in Teams is trying to see your notes as a speaker and participants raising their digital hands for questions.

[michellemedler]

Since lock down your tutorials have helped so much. Thank you.

[LisaGoddard]

Fantastic timing. I am preparing some PowerPoint slides to use in a virtual training scenario to train some colleagues in SharePoint online. I have usually sat next to people in the office to train them one to one but with lockdown and working from home have been asked to train them virtually. I am not a trainer but have been using SharePoint in my job as an Intranet Manager for a number of years and will happily share my knowledge. Until lockdown I hadn’t attended virtual meetings let alone any virtual training. But I have been doing some research and preparing a training manual with some hands on exercises along with a couple of presentations. I have done a pre and post course questionnaires in Microsoft forms and am taking it all very seriously as I want us all to have the best outcome and it not just be me presenting.

[patricebarrett]

Who knew ! Two quick steps could be so life changing! You're right I hate not being able to see my chat box! Thanks Kevin!

[JustJessee]

Awesome options I'll definitely try out next time I'm presenting. My usual go to was just going into Reader mode from View.

[gwhittrainers]

This was very helpful! Loved the way you described all the things I was doing wrong!

[Otterbandana]

I would add the option of using two screens. Shows full PPT presentation fir participants, allows you to see their faces, and also, as presenter, you can use the presenter mode containing notes (yet your participants don’t see it)

[kelvineelijah]

Thank you so much man. You don't know the life your video saved today. Am not used to teams but your video has made it easier for me to present my project for marking. I appreciate it a lot man..

[k.c]

Kevin, this was the best video on this topic I've seen. I've shared this info with colleagues who were having this problem, and now they can see the screen and the chat at the same time.

A couple of points of caution for people using these methods: sharing the desktop version (the second method) means you can see the Teams meeting chat, but if you type into the Teams window you will have to navigate back to the PPT window afterwards. If you use the web-based PPT, be sure to enable font embedding before you upload into Teams or use fonts that are available with PowerPoint Online.

[macanbhaird]

Thanks - I think I went from hating MS teams to liking MS teams in nearly 9 minutes. Great presentation. For those on Macs you need to change your security settings and this works really well.

[gtwgtwgtw]

This was super helpful. I like that you have 2 different options and I was completely unaware that you could put up PPT into Teams for sharing. Thanks so much!

[dottleluce]

I tend to use the notes section in ppt a lot when presenting. If you're like me, in teams, use share > PowerPoint window then in ppt, press alt f5 (which presents slide show in presenter view). This way you can see the notes, how long you've been presenting, and what the next slide is while your audience will only see the current slide in full screen

[durelltrago]

Kevin, your knowledge and presentation skills are so helpful. Thank you.

[merrymarielou]

Thank you it was a big help, I've been sick and tired with clicking from time to time the ppt and MS teams window, but now I know how to do it. Thanks.