How To Create Email Templates in Outlook | My Templates & Quick Parts

Are you spending too much time answering similar emails in Outlook? Learn how to use email templates to save time and improve efficiency. This video guides you through using the free 'My Templates' add-in and the 'Quick Parts' feature in Outlook for quick and easy email responses.

✨ Key Highlights:
▪️ Using 'My Templates' Add-In: Discover how to use 'My Templates' for storing and accessing email replies. This add-in stores your templates in your mailbox, making them accessible on different devices or Outlook on the web.
▪️ Creating and Using Quick Parts: Learn how to use Quick Parts for storing reusable content, including text, images, and formatting, for quick insertion in emails. Understand the benefits and limitations, like local storage and lack of automatic sync.
▪️ Practical Demonstrations: Follow step-by-step instructions on creating, saving, and using templates with both methods. Get tips on adding formatting, links, and images to your templates.
▪️ Exporting Quick Parts to Another PC: Learn how to export Quick Parts to a different computer, ensuring you have your templates available wherever you work.

Instead of typing the same text each time or copying and pasting your reply from another application you can use predefined text blocks with the click of a button.

00:00 Using Email Templates in Microsoft Outlook
00:53 Using Email Templates with My Templates Add-In in Outlook
03:39 Using Email Templates with Quick Parts in Outlook
06:06 Export Quick Parts to Different PC
06:42 Sponsor Skillshare

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This video was sponsored by Skillshare.

Note: This description contains affiliate links, which means at no additional cost to you, we will receive a small commission if you make a purchase using the links. This helps support the channel and allows us to continue to make videos like this. Thank you for your support!

#outlook

[donnaassenza]

I too have been using signatures as templates which has helped me immensely. I love that you expand my knowledge of now not only excel but outlook. Thank you

[tedtaormina]

Another Gem. Everything I have viewed by Leila is clear, concise and well delivered. Wish I had discovered her content sooner, especially Excel.

[yogibearstie]

Gold. Your adding information such as the 32kb limit might really help us understand Outlook refusing to be more organized. Adding to quick access toolbar is the efficiencies I love.

[mutantninjaturtless]

This whole time I have been saving templates as signatures. Thank you for another informative video!

[dbj]

You’re so good, my Executive Assistant career took off since I started learning from you. Thank you friend.

[EbenezerEbokye]

Leila, I have never regret subscribing to your channel. This is very educative and helps in productivity. You would not have to be thinking on composing same mail you have sent before. I love this

[robertconrad]

That was excellent! Yours has become my favorite channel when it comes to learning new things. The videos are high quality, informative, easy to follow and you are a fine and pleasant instructor.

[kevinmahernz]

Thanks, didn't know about Quick Parts. Currently I've got some commonly used blocks of text saved and accessible via the clipboard (Windows -V key combo), but the way you've shown here is far better!

If the 32kb limit is an issue, or you've got emails that only have small things changed here and there such as who it's sent to, date/time/amount in the subject or body, you may find this useful: Copy one of your existing emails to a new one, put everything you need into it (email address it's to be sent to, subject, whatever the body of the email needs, etc) and leave spaces for whatever it is that might need to be changed, if anything, then save that draft email to your computer. Assuming you're using Windows here - right click on the file, choose properties then tick the Read only box. Now whenever you need to send that email, open it from windows explorer by double clicking on it, make any changes as necessary (add files to it or whatever) then click send...

[nbjamspice]

Totally awesome. I'm always searching for old emails to copy replies for the same subject to different users. That ends today. Leila, thank you for this tutorial.

[andrew.schaeffer]

Hey great video. I tried following these steps for a client, but could find templates anywhere. After asking around, the reason was that the templates option wasn't selected (office 365 in the browser). Here's the trick that enables templates so people can use your video:

Enable templates first.

Settings (the cog top right of screen) -> View all outlook settings -> customize actions tab -> make sure "my templates" is selected -> click save - Now you can follow this youtuber

[chh]

Thursday mornings (5:18AM) w/Leila … a 'must-watch' date … hot black coffee (no cake … but I did sneak in a freshly baked chocolate chip cookie)

Interesting topic … totally unaware of its availability … found it easily with Leila's directions and it performed just as she mentioned … do not have an immediate need but can easily see its potential … good to know.

Thank you … thank you … thank you.

[TylerStanczak]

This is such a great way to save time. Thanks for this Leila :)

[haihathanh]

"Thank you, Leila! I've watched your videos, and they are incredibly valuable. Although I'm a Skillshare member, I've noticed there are very few courses of yours available. Fortunately, Skillshare's pricing is quite reasonable. I'd love to see more of your courses on Skillshare in the future. I'll always be your fan!"

[abood-polc]

The only channel where you see ads and don't skip

[RdRP]

Thank you for these tips, Leila. I didn't know both tools. I used to take advantage of the auto-correction so the Outlook automatically replaces a word or set of letters and symbols in to a complete message. It also supports rich text, tables, etcétera, just like the quick parts.

[lizakowska]

I am so glad I have found your tutorials! Such a time saver! I LOVE your tips and shortcuts 👍👍👍👍 THANK YOU SO MUCH

[akyuvar]

Like before watching. If Leila is telling a feature, can’t be bad.

[Bosbulls]

This was a answer to my prayers.
Whenever I completed a job, I need to send the job card to the customer and my line manager for example.
I did a similar thing by creating a signature for this.
It worked well so far, but your method seems to be a better idea.

Thanks.

[mohammedmasood]

I got this on right time!

Thanks Leila

I have to reply/provide update every hour.
This feature will help me a lot.

Great job!

[tedcalouri]

Can you update for how Outlook looks now? The Outlook UI is even more of a busy trainwreck now and I don't see the icons you refer to.