Outlook - Manage your Inbox using Ignore, Archive, Block, Delete, and Clean Up

Your inbox in Microsoft Outlook can become overwhelming to manage. The average office worker receives around 121 emails every workday. Microsoft Outlook has some easy commands located on the Home tab to help manage your inbox. We will look at Archive, Ignore, Block, Junk, Delete and Clean Up commands. All of these commands are located in the Delete Group in Outlook.

Chapters:
0:00 Intro
0:23 Archive
2:03 Delete
2:20 Ignore
3:20 Clean Up
3:59 Junk
4:38 Microsoft Loop
5:35 Closing remarks

Delete Group Commands
✅ Archive will move the selected email or emails to the Archive folder. Please note that Archive is different from Online Archive if your organization uses Online Archive.
✅ Delete will send an email to the Deleted Items folder. A great tip is to do Shift + Delete to permanently delete an email. Shift + Delete will not send the email to the Deleted folder.
✅ Ignore Conversation will move the current Conversation and future conversations to the deleted folder. Use this when you receive an email you don't care about, and anticipate a lot of Reply All messages.
✅ Clean Up will remove redundant messages in the current Conversation. Usually, with Reply All or replies, some messages get shown twice. Clean Up will remove the redundant message.
✅ Junk allows you to add a sender or domain to your Junk list. You can also make senders safe if they are getting picked up for Junk.

Keyboard shortcuts
* Archive - Backspace key
* Delete - Del key or CTRL + D
* Ignore Conversation - Ctrl + Del

Screenshot of the Delete group in Outlook

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[KENFEDOR]

Thanks for both the Archive and Ignore tips! Both helped me better manage my Inbox.

[jsmarues]

I no longer have that version of Outlook, how to I get it back i much prefer this older version.

[Mytake]

My Outlook doesn't look anything like this. Help!

[e.m.tanner]

What about the garbage can on the far right on every line of email? That's what I usually click on to delete an item.

[ASoniaM]

..or, just leave the email sitting in draft, set a reminder notificaltion in Outlook calendar that pops up/dings, and then send when the appropriate business hours, on the recipient's end, opens up.

[TinaJ]

These are great tips! How do I contact you to set up a training with some of our staff?

[kymberly]

Hmm, I made a folder for my craft emails and now the folder is empty - what are your thoughts Chris ? Thx you

[missrockafella]

What shithead at Outlook had the idea of completely changing the way I manage Outlook over the last week. I want to get back to what I had which was taken away from me without my consent - namely the email page wtih inbox, archive, sent and delete. Not amused right now. I have tried looking up solutions online but nothing works.

[RichardFaucher-qv]

In a perfect world this would work however none of outlook filters work!