How to use the NEW Microsoft Outlook!

In our latest tutorial, we’re tackling the New Outlook and all its innovative features designed to enhance your productivity and streamline your email management. Whether you're a longtime user or new to Outlook, we’ll guide you through setting it up to feel like home, utilising its new capabilities to manage your inbox more effectively, and integrating it seamlessly with other Microsoft 365 apps.

🔍 What You'll Learn:

Introduction to the New Outlook: Understand the user concerns and learn how to customise the interface to work for you.

Inbox Management: Discover how to use the enhanced features to manage your emails more efficiently.

Calendar and Event Coordination: Learn to leverage the updated calendar features to schedule and manage events like a pro.

Integration with Microsoft 365 Apps: See how the New Outlook integrates closely with Microsoft Teams, OneDrive, and more, simplifying how you work and share.

New Productivity Features: Explore the time-saving features that have been long awaited in the New Outlook.

⭐️ Additional Resources:

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🕒 Video Timings:
00:00 Introduction
01:15 Getting Setup in the New Microsoft Outlook
01:33 Changing the Outlook Ribbon Bar
02:05 Changing the Outlook Conversation View for Emails
02:47 Changing the Density of Outlook
03:23 Turning off Focused Mode in Outlook
04:13 Opening Outlook Email Replies in a New Window
05:14 Improving Email Management in the New Outlook
05:32 How to Pin Emails in the New Outlook
06:11 How to Use the New Categories in the New Outlook
09:19 Improve Calendar and Meeting Management in the New Outlook
09:37 How to Use Drag and Drop for New Meetings in Outlook
10:38 How to Set a Meeting as an In-Person Event
11:08 How to Schedule Meetings Use FindTime and Scheduling Polls
12:28 Integrating other Microsoft 365 Apps in the New Outlook
12:41 How to Share Email to Microsoft Teams in the New Outlook
13:47 How to Manage Tasks with Microsoft To Do in the New Outlook using Microsoft To Do
16:02 How to Access, Create and Edit OneDrive Files in the New Outlook
17:14 Summary & Wrap-Up

#NewOutlook #Your365Coach #Microsoft365

[yourcoach]

Thanks for everyone’s feedback on this tutorial and it’s clear that the new Outlook is quite divisive.

As you may be aware, I am not paid, funded or affiliated to Microsoft, this channel was created to provide free tutorials for you to be more productive with the tools you already have.

For that reason, please raise any concerns on product capability to Microsoft via their Support Channels.

Thank for your understanding and can I please ask to be kind to others and myself, when considering leaving comments on this Channel.

See you in the next one!

[fahlou]

Thank you very much for the tips, Scott. My company used Gmail until 2023, and this year we switched to the Microsoft platform, and I’m loving it. There are so many tools and possibilities for connectivity. I’m still a bit lost due to the vast range of products, but your channel has helped me get to know some of them better. As for Outlook, we’ve been with Microsoft since January 2024, and it was already in this version. The transition from Gmail to Microsoft was quite productive because I consider it more comprehensive and connected. For the “old” Outlook users, it must have been quite painful. I hope they adapt quickly ❤
In fact, I'm now using Copilot to help me translate this message from Portuguese to English 😍

[Wall_T]

I tried it a few times (new outlook) but as simple features do not work I returned to the old version.

Examples
- Arranging the area from/title/recived time … is kinda difficult (and not as flexible) compared to the old version.

- If I select an email and click to sort the inbox by title or sender … it does so … but forgets the email I have chosen and goes to the top (frustrating)
(I use this to try and track the history of the tread. I could use the build in feature of outlook but as the people responding don’t always do so to the latest email or come from outside the organization (changes the subject) the inbuilt feature to sort by “tread” does not work well … so I do it my self 😊)

- Finding out who had responded to a meeting invite … I gave up

- and a more personal ting … the color was to uniform

[DarenBavister]

This is without any shadow of a doubt a GAME CHANGER! I had tried multiple times to get my head around the new outlook....and reverted back as many times...never again! Thank-you so much, it's a fantastic tutorial.

[peterkoch]

This is one of the best presentations I've seen, So well spoken and all in simple English

[TraddSlayton]

I work for an international nonprofit and my group alone covers about 5 shared email boxes. The new way Outlook handles shared inboxes is terrible. And you can’t even favorite them to keep them in view easily. Hope this gets changed. We have dipped our feet into the new outlook, but we have all turned it off mainly because of that horrible new change. Great video by the way!

[LenParliament]

Features in Classic Outlook not in New Outlook that prevent me from moving to New Outlook include:
1. All Inbox Searching is missing e.g. Search: All Inbox Items - Received: this week
2. All Outlook Items Searching is missing e.g. Search All Outlook Items - Received: this month
3. Complex local (non Exchange Server) rules.
Not being able to see (search) the emails coming in through all email addresses in one place is an essential feature for me.

[sketchtwenty]

I haven't been motivated to try new Outlook before, but this overview has given me reasons for taking a look at it. Thanks

[franckguerard]

Thank you for the video.

There is a lot of difference between de "Rules feature" in the current Outlook and the new one.
Do you know if Microsoft is going to reduce those differnces ?

[philippedemecheleer]

Great overview of the new Outlook features!

[davidbmills]

Thanks. Helped a lot to make New Outlook easier to use.

[danibreckenridge]

Thank you for the video, I enjoyed seeing the ease of scheduling new meetings.

However there a several features that this new outlook doesn't have and why I will continue to use the old version.
1. You mentioned flagging the emails to out into the todo list. Why should we have to use another app when the old version has it all into one. Where you flag and set reminders (which is perfect for follow up emails) now we are having togo through another step to do what I was doing before when daily flag reminders were already on the right hand side if you choose to view it that way. Not to mention when a reminder would come up you could double click and see the entire email chain, and now you don't. You only see that 1 email.
2. In the old version you were able to to add "short hand key strokes" like typing "ty" would automatically spell out Thank you. This feature was found in the spelling and auto correct setting where you designate a few key to spell out sentences or to use common phrases often. (Which I do hourly! ) With this new version you are less efficient because this feature is no longer available.
3. In the old version it didn't matter if you capitalize the first word. It would auto capitalize for you. This new version doesn't do that. Not to mention to select a word is the opposite click button.
For these reason alone I won't switch to the new version. I have tried dozen of times (I know new thing are learning curves) however when it's causing me to type out common uses sentence, use another app when i was using only 1 before or do multiple steps when I didn't have to before. It ends up being a hindrance and less effective.

[dieterhaensch]

Hi Scott, thanks for the video.Question how would you see Addon-s like teams etc I am asking because check Com ins and VSTO installation so enabled or disabled andons is there a way to use plugins at all here ?

[chenjeraimuzorewa]

Great video on the new look Outlook.
My problem is that I make extensive use of folders and would prefer to continue with that workflow (dragging mails into the public folder which has individual client and other work folders). You mentioned categorising rather than dragging into folders. How do I access the public folders or create the link to it?

[eastudio-K]

HI Scott, great channel. I have a small question, in the old outlook I like to go to "day view" and press shift to pick multiple days to view on the calendar. For some reason it does not let me do this in the new version. Am I right, or am I missing something. Thank you for the video

[maiden]

Thank you for the video. Could you please talk about the Sharepoint access trough the new Outlook. Many thanks.

[neilprimrose]

Very helpful indeed. Thanks. The pity is that there were several glitches in the new Outlook which distracted from getting to grips with its capabilities. One such glitch remains, which is the persistence of read emails re-appearing as unread when the program re-opens: this only happens with some emails which makes it more puzzling. As you say at the start of your video, people have been switching back and forth between the old and new Outlooks: I've finally settled on the new as the old Outlook has developed glitches of its own - maybe Microsoft's way of forcing migration.

[pblancaster]

Scott thanks for sharing these tips. I switched to New Outlook and my calendar items disappeared. Where are the File, Send/Receive, Folder functions? Please, advise.

[walkerspam]

I love trying new versions of apps. I am one of those who tried, honestly tried, for a couple of weeks and had to switch back. I can get used to the UI but I was having trouble with functionality. My biggest complaint was I couldn’t right click an attachment copy/paste into a folder or another email. I couldn’t drag a file from an email. I couldn’t drag an email to my desktop (to later forward as an attachment). This was a couple of months ago so I don’t know if any of that has been addressed or if I just couldn’t figure it out. Great video. I WANT to love it.

[mattsnow]

This was a great summary Scott. I had not realized a couple of points you made which clarified an issue I had using the New Outlook. I was looking in the wrong place. I use the New Outlook all the time now and am encouraging all of our leadership/supervisor teams to begin using it as it is going to be going away (allegedly) this Fall. Thanks again.