How to use Microsoft Teams Shifts

In this step-by-step tutorial, learn how to use Microsoft Shifts that comes as part of Microsoft Teams. Shifts in Microsoft Teams is a schedule management tool that helps you create, update, and manage schedules for your team.

⌚ Timestamps
0:00 Introduction
0:50 Launch Shifts
1:41 Create new team schedule
2:08 Confirm time zone and closest city
2:31 Main interface
3:30 Add and rename group
4:16 Add people
5:12 Add note that is visible to staff
5:47 Add shift
7:10 Add activity to shift
8:36 Add open shift
9:50 View by day, filters, and Views
11:45 Requests
12:10 Settings
12:49 Time clock
14:00 Copy schedule
14:28 Share with team
15:09 Team members' perspective
15:51 Request a shift
16:02 Request time off, swap & offer shift
16:51 Clock in
17:21 Approve requests
17:52 More options
18:28 View all schedules & create new schedules
18:55 Mobile experience
19:17 Wrap up

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[migueltyga]

This is really what I need. I’m going to be a manager soon for a small business that needs a better set up, and by far this is a better alternative. Thank you!

[TheMegasta]

This was easy to follow and filled with alot of relevant information. Thank you.

[ryanfrizzell]

Great. Now I know more about scheduling shifts and thus I can work more efficiently, effectively, and maximize my income.

[owenvideo]

This was very helpful. Never heard of Microsoft Teams before this video! Thank you

[paulolaraofficial]

Excellent tutorial! Thank you for putting this together so neatly!

[binuv]

Great video Kevin. Could you update the video to show what the reporting looks like - after a shift is over, if the person was away from computer etc.?

[kimtarshiavanmeter]

Awesome Easy To Understand Video!! One of the best by far. Thank You

[jeremiahclark]

Thanks for the amazing video. Remember to smile AT customers!

[meghalchokshi]

Very detailed. Well explained. Thanks, Kevin.

[NinjaPrimeProductions]

You are my go to channel for this type of thing, kudos to you!

[paragsoni]

Hello Kevin,
This is really informative video and thanks for your effort on this.
My quick point to learn is, If I wants to setup Admin rights for someone within my team to enter group shift timing. is that possible to do and how.
As a Team leader< I don't want to add timing for each and individual and has to give that responsibility to someone within team.
Please suggest.

[yenehetassefad]

Thanks for the lesson. But what if we want to differentiate employees within each day as teleworking and on site. We also want to filter by these two fields. Thanks

[firmanardi]

thx kevin for detail and clear explanation :D

[bchiarut]

Thanks for sharing this tutorial. Very interesting. Regards from Paris, France

[LuisLascanoValarezo]

Awesome tutorial! Microsoft should hire you!!!

[fdomain]

Great video Kevin! Thank you, and just one note re a problem i was having with the view by shift. It just shows # assigned, there should be a way to see WHO those people actually are. I was going to use shifts to create a support 2 week calendar for my company with 20 people splitting about 60 shifts, but there wasnt a nice clean way to actually just see the calendar with people's names, it's all numbers once you're in that view (week and by shift) I really hope in the future they offer the option to actually show the names and not just how many people are assigned. @Kevin maybe if you still have friends on the office team you can suggest:)

[davelittle]

Great video Kevin. What would you recommend we use to track holiday planning only that would be visible to the whole team?

[sudhijithin]

Great video!! Can you also show how to do a duty swap among staff in a shift?

[tructhithuyle]

Love it! More video for business administration if you can Kevin 😁 Many thanks.

[Gorganahfikark]

Excellent video Kevin, one again. We are thinking of using Shifts but realized that it does not integrate with outlook for some reason. I find it strange this functionality isnt there. Is there something I am missing or is there something in power automate that can at least allow for shifts notifications. Anyway great video