Which tool when: Microsoft To Do, Microsoft Planner, Microsoft Lists, or Tasks in Microsoft Teams

Managing your tasks in Microsoft 365 has gotten more complicated thanks to the introduction of two more apps that can do tasks. So let's answer the question once and for all: when's the right time to use To Do versus Lists versus Planner versus Tasks in Teams?

It *can* be easy(-ish)... but only if you let it.

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Sections
0:00 Intro
0:25 Background
1:10 These apps don't all do the same thing
5:00 Microsoft Lists or Microsoft Planner?
6:08 Microsoft To Do or Tasks in Microsoft Teams?
7:24 If you're looking for Gantt charts, look elsewhere
8:25 Microsoft Project or Azure DevOps?
9:18 Wrap up

[elainenorthcutt]

Finally! somebody explains all the different purposes of each of these. I wish Microsoft would create a "checklist" of yes or no answers to guide people to the right application. It would be much easier to be "guided" to the likely option. What I would like to know is how to convert tasks into "appointments" in calendar to create time blocking-- Thank you so much for this video. I reclaimed a little bit of my sanity thanks to you! This has been driving me nuts for about three months.

[supersproodle]

Planner needs to have the ability to assign subtasks to other team members and integrate directly with Lists if Microsoft hopes to compete with Asana, Monday, or Clickup.

[RobinMarshall]

Great explanation and use cases thank you! I find general users need to have the confidence to choose what to use when but this really helps in that decision in a not too technical way 👍

[tomwynn]

This video has been absolutely essential to my new job. Thank you so much - super clear. Subscribed!

[Gego]

I tried to explain this many times, but never found a way not to confuse my users. Your video will help me a lot. Great job, like always👍🏻

[mochamnd]

Three years later this is still the best overview I’ve found - super helpful and I’m ready to try it out!

[carolinejamesmitchell]

Such a challenge to decipher the tangled web of Office 365 and task management. Exceptional video delivering core content in a rapid and succinct manner. Exactly the content I needed to make an informed decision. THANK YOU!

[oSJmee]

Personal experience for tasks:
- Planner & MS Project for Team Leaders and Projectmanagers to manage tasks
- Planner & To Do for the individual worker to easily see what to do
If you have MS 365, don't use other tools. Not because there aren't great tools out there, but to keep information together. I see how information is spreading in many places and nobody has a clear view over what is where. Yes you can integrate many tools in each other, but every plattform wants to keep it's users and MS gives a package for all of that. So it's better to use this way.

[shellyw]

After reading explanations from several sources, this is the first that so clearly explains the difference between these apps. Thank you!

[AhmedAli-jjqy]

You did an amazing job in such a focused video, great presentation, outstanding jump to point, excellent work keep up the good work

[AngelaMelb]

Yeah! I had a "lightbulb" moment watching your video! Finally someone who easily explained each and differences! Thanks,

[Sparqcorporatetraining]

This was surprisingly well put together. Thank you!

[iangrant]

This video was brilliant. The perfect explanation of these O365 apps that answered all my questions. Saved for future reference! Thank you so much! Subscribed!

[PotentChrnic]

Really like how you presented all of this. I hope Microsoft considers integrating Azure DevOps with To-do/Teams tasks by Planner (or whatever they're calling it this month).

[um_outsider_meio_old_school]

The best video I've seen related to this topic. You made my day. A huge like bro!

[chris]

Thanks for the explanation. I've been testing out all of these apps over the last few months. Big help in comparing each app and allowing me to decide for different purposes. 👍

[sandrakerrigan]

Wow. Great job on this video. Lot's of "T's" in the narrative and you did not stumble once! Very informative. Thank you!

[carolynpetersen]

Great synopsis of the different tools and examples of use cases. Much clearer to me now!

[ToniSacrisonLFTH]

Wow! this is great. So many options and it's hard to know what to use for what. This helped to clarify a LOT! Thank you!!

[aliquot]

That was quite...insightful. I might share this with my team because everyone's so confused as to which app is best for which task management.