Accounts Payable in QBO - How to record bills and manage AP

Accounts Payable management can be a real struggle for many companies. Quickbooks Online wants to make it easy for you to manage and pay your bills through their system. This video is all about how to use the AP module in QBO.

In this video you will find:
0:00 Quickbooks Online Accounts Payable
2:45 Expense module
3:10 QBO Vendors
3:30 Payee in Bank Feeds
4:52 Bills in QBO
5:12 Vendor Setup
5:50 Contractor Payments
6:22 Why do we track bills?
9:12 Get bills into QBO
12:40 Matching Bills to Bank Feed
13:34 AP Aging Report



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Disclaimer: This video is intended for educational purposes and should not be taken as legal or tax advice. You should consult with your financial professionals about your unique financial situation before acting on anything discussed in these videos. Clara CFO Group, LLC is providing educational content to help small business owners become more aware of certain issues and topics, but we cannot give blanket advice to a broad audience.

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[humingbird]

Yes please!!! a tutorial how to pay bills would be

[SueKirk-lo]

Thanks for these great videos! I have been using QB desktop for many years and now looking to move to QBO and your playlist is very helpful. Keep them coming-you explain things really well!

[BardenAccounting]

When you are talking about the outstanding bill for PG&E and you say, let's say you figured out that you paid the bill and it just "didn't get matched up" and you can very easily go find that payment and match it up... Can you please show us that process? Will "fixing" it mess up a bank reconciliation? Thanks again for another great video. You are professional and well spoken and you share some of the most up to date down to earth videos. I really appreciate you.

[allengubalane]

Hi Hannah!
You're tutorial is amazing and easy to understand. Happy to learn from your YouTube tutorials Grateful to be one of your subscribers😊

[SueKirk-lo]

I just subscribed to your channel because it's so helpful!

[humingbird]

Thank you very much for your tutorials, I found them amazing. I will be new to QBO and even though I know a little bit the principals of accounting, I find it very difficult to navigate in this new program as to what to click first to get to where I want to see. So I don't know if you can say: you go here first and then you go there. I am sorry maybe I sound confusing, but I get lost. Thanks again.

[RajJohal]

Please do a video actually showing physical/paper check printing in a/p. Also, would you do a payroll video, showing p/r check printing?

Thank you, I lean quite bit from your videos.

[bmcyr]

Hello Hannah! So grateful for your videos as I’m a newbie to quickbooks. I do have a question: how do I manage bill payments that are paid for personally (home-based business) that for example the business would be paying 25% of the bill? How would I account for that, as well as the taxes? Maybe you have a video that walks through this already? Thanks for your time!

[allannortje]

Subscribed ! Oh and liked. As long as you guys help us trainee accountants land a job, this is the least I can do.

[chienpaulhsu]

I have a bill from 2023 and i made a payment in 2024. How do i apply that to 2023 so my aging report shows a lower amount?

[danielmatute]

Thank you Clara. I will definitely start using the AP system in QBO. What happens when you have a bill amount of $100 but then before it is paid, you have had some charges and they total bill is now $110. How do you match the extra $10 on this bill?

[HimalayaAhuja]

Please teach vendor credit, also if vendor gives discount

[alfredojferrer]

Hi clara, would you be so kind to explain me where can I find sample files to practice in quickbooks?

[falajaoluwatomisin]

thank you, can we also have a video about cheque run for AP?

[LotusLegalServices]

Hi Clara! Thank you so much for your videos! They have been great help doing my own accounting for my business. What do you suggest (chart of accounts) on monthly car payments? TIA

[TerriConner-dd]

How do you apply payments to a bill that was entered? PAYMENTS MADE ONcomputer but bill entered manually way later?

[sheilaschmitt]

Your videos are very good. In QB Desktop, you can print bill payment stubs. How is this done in QBO?

[MedicFlyer]

I want to use QBO for BILL management, BUT I do not want to e-pay bills thru Inuit bill pay. How do I record vendor payments made by credit card manually (by phone to vendor)?

[eugeneasiamah]

Hello Clara, Hoping you respond.

I run a retail business in the USA and sell mostly on Amazon. The products are imported/purchased from a company in a different country for which i receive a bill for every purchase made.

My first question is when i receive this Bill from my supplier do i post these purchases between the supplier and my inventory account? I also read somewhere, I can reduce or increase the inventory count by posting between the inventory account and COGS at the end of the month/year. Will I be right to do this?

Final Question is when my supplier ships products to me and the products upon reaching me are damaged and therefore have to ship them back, who bears the cost of the return shipping and if for some reason, I bear the cost, how do i treat the shipping cost in my accounts in quickbooks.

[hapuarrchillageSwarnaseeli-jp]

Whatisthe bank name in credid /debid card diposite many