Pay Bills in QBO (accounts payable workflow for bookkeepers)

How do you manage accounts payable (paying bills) in QuickBooks Online? As a bookkeeper, the A/P workflow can be confusing. But I break it down in to 4 clear steps: receive bill, enter in QBO, pay bill, match in bank feeds. I include QuickBooks tutorials and also explain the entire workflow of how a bill can move through an organization (including bill approval by managers).

Videos mentioned:

☑️My favorite bookkeeper training (affiliate links)

☑️Classes taught by me

☑️Free stuff

☑️Margie’s Classes (affiliate links)
**Use code "FinePoints15" for 15% off on any class**

☑️Other awesome classes (affiliate links)

▶ Videos to get started bookkeeping:

▶ More videos you'll like:

#bookkeeper #finepoints #bookkeeping

0:00 Simple method
2:28 Bill received
5:49 Enter bill into QBO
10:07 Bill paid
12:11 Match bank feed

[FinePointsBookkeeping]

Are there other QBO tutorials you'd like to see?

[sewingcreations]

I’m so glad your teachings are from a bookkeeper’s perspective. Thank you so much!

[bradcolorado]

It's great to have these vidéos for specific accounts

[melaniel]

So I love your video but I have a question; I am not able to match my bank fees to my transactions in bills. How do I fix this

[hamzaamin]

Hello Hope you are good thanks for a wonderfull concept that you have given if you make the video on how to get the history of paid and unpaid bills

[brookestonge]

im brand new to bookkeeping also and i was wondering if you could do a video on how to add your own personal info into quickbooks to get started with learning how to use the system? i dont have a company or a client to add yet. or if there is a video you already have on how to do this point me to that video. i love how you explain things and its easy for me to understand.

[PaulChoate-sv]

So much easier to pay bills on QBDT lol. Now I'm on QBO...I want to pay my home monthly depot statement that has multiple transactions (bills and credits) and I don't see anywhere to check off the credits on the bill pay page. Then I check off the transactions I want to pay (the ones that are due on the most recent statement) and I see that I have to not only check it off I also have to enter the amount of that particular bill/transaction I want to pay instead of it being autofilled with the full amount.

[BaileyMacPherson]

Can you make a video on how to print all your remittance sheets at one time instead of going into each individual supplier?

[lildudematt]

I would really love to know how to pay vendors using the vendor's ACH information.

[moderndwellingsofGeorgia]

We typically pay invoices simply by writing a check without first entering as a "bill." However, when we have a vendor with a credit that exceeds the amount invoiced, I have to create a bill. Have some expenses that are bills while others are paid by check directly makes various "reports" a little tricky. In other words, I've entered a "bill" for a vendor's invoice that has a credit exceeding the accounts payable, while others I bypass creating a bill to just write a check (New > Check). Can you offer any guidance?

[carmenguiness]

I am interested in knowing about the payment feature

[janamkirkland]

In one of your previous videos you talked about how you set up an appointment with someone when you need help with QBO - I cannot find this? Who was this that you reach out to when you need help with QBO?

[drdanielmorris]

My wife does the accounts payable for our small business after I have approved purchases. We rarely make partial payments on invoices but rather pay in full. To expedite the data entry can the "enter bill" be omitted and proceed directly to "pay bill"? This would be equivalent to the info entered in the check register. Thanks in advance to your response

[homles]

i HAVE a question when the client pay freelancers by wise how do I record that in QuickBooks please

[rundmc]

I've struggled with "overcomplicating" for things like an auto pay an internet bill and wanting to have a recurring bill or if I should just add it when it comes in. The thing is that I am the person who should be monitoring cash flow I just don't really know how to do that

[AH-uiei]

you saved the bill, but I never saw how you actually pay it. Is there a pay button??

[karinMARCUM]

I would like to know about your 30 program

[rundmc]

Also I am VERY interested on how to pay the vendors with the QBO system because I recently wrote a papercheck that was stolen out of the mail.. altered with white out and then mobile deposited $6500 into someone's bank account! A video on how to avoid this would be great!

[pantera]

do you know how to put a credit card from a customers to pay the Company monthly ?

[arifmanji]

How do you add payments done by owners to vendors and at that point did not have a bank account