Deep Clean Your Productivity System for 2024 ✅

Do I use way too many productivity tools? Yes. Will I stop? Unclear.

CHAPTERS:

00:00 intro
00:42 the 4 basic assets
01:06 identify your current tools
02:42 what is CAPTURE
05:56 let's talk task managers
09:51 what about your calendar?
13:58 notes notes notes notes notes notes
15:56 eliminate the extras
17:40 unify your system

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This video is sponsored by Akiflow.

[adelinerivero]

Okay, I have to go off on a rant for a second. I’ve seriously been in the planner community for 10 years and I’ve been WAITING for a YouTuber like you to come into the picture. You help me get down to brass tacks and build better habits. Your videos have helped me free up so much brain space and see things in a way that is slowly helping me grow as a person.

[kimroberts]

“Email is a list of priorities for you from others” changed my perspective so much.

[HoneyBee-pcxi]

Even as a retired person I still need these "productivity tools", not so much for productivity as for keeping track of appointments, events, information, self care, finances, meal planning, nutritional education, book studies, and record keeping. My mind works best in categories, so I have one binder just for Financial statements and records. One notebook is just for Morning Pages. One agenda is just for self care, so I can record things like medical appointments, weight, BMI, blood pressure, pulse, hours slept, activity, pleasure trips, social interaction, electrolytes, , etc. I have one main calendar to capture appointments, and one main journal for gratitude. That helps my brain keep things sorted out and in place. I'm a very functional planner, but I like pretty tools.

[hometoheather]

Emailing yourself is a great capture method for me and I do it all the time. I've even set up a filter to divert all tasks to their own folder to make them easy to find. The reason it works for me is because I have a habit of checking my email but can never remember to open a to-do app.

[karenrich]

My problem is that I am a "scrapper". I will write on anything I can find (paper, envelope, my phone, etc). I saw your brain dump page and realized THAT is what its purpose is. A notebook to avoid social media is a GREAT location for me to write my stories or ideas for stories. I'm trying to collect the stories from my life for my family to have when I am no longer here. Then, I need a place to manage projects and I have ideas for that, which I just need to explain to myself. Thank you so much for your videos.

[torionpaper]

Rachelle has been on X-Games mode this week i'm here for it

[davidr]

I enjoyed your video which gave a lot of food for thought. I might add a fifth item to your list of areas, which would be document management for scanned items (letters, receipts, scanned documents etc).

[knowmatter]

I really appreciate your videos, and how you share your thought process when you decide to pivot. I can see how content creators can get caught in being “experts” and not sharing this part of the journey but suddenly they are in a new planner. Thank-you for all your content in 2023, looking forward to learning from you in 2024

[msj]

This video helped me sooo much, Rachelle! I was sttuggling with what to do for 2024, starting now, and was overwhelmed at all of the possibilities. Reviewing my current "garden" to see what was working (to cultivate) and what was not, or would duplicate an already working effort, or was just a distraction (weeds!!) was a HUGE change i ln perspective, mindset, and overall approach for me. Thank you, thank you, thank you. ❤

[michelle.tuv.nguyen]

thank you rachelle, you are the content i have been seeking out for for years to learn from, as someone who struggles from organization and planning bc of ADHD and C-PTSD

[cornelistreet]

love this vid! would love to see a video about how you incorporate work related tasks into your personal planner

[corylcreates]

I'm having a lot of fun catching up on your videos since I recently found your channel. This one sounds super useful for me right now! Just thinking about listing all my productivity tools... The number of notebooks, places for sticky notes, and different apps I've tried (Notion failed for me, rip). It's no wonder that I've been overwhelmed and unsure how to plan out my life with planner tools, since I've been using so many.

[marla_borja]

This video is what I need! I can’t seem to find a system that works but your video made it easy for me to cut down on too many tools and build better habit on being productive. Thanks so much for this content. I’m glad YT recommended your video! ❤

[KendallW]

Just stumbled onto your channel, and have to say thanks for putting together such great content. Quoting David Allen and showing simplified yet detailed examples.. wow! You have a new subscriber :)

[fernandacarvajalflores]

I've been in the productivity community por years and this is one of the most useful videos I've ever seen! Definitely going to follow you! ☺

[deniseholmes]

Well, how useful was that! Absolutely amazing! Thanks so much for the walk-through on simplifying the use of the tools and paring down to what only is really needed. More time to get things done! Hooray!!!!

[auklett]

Thanks to watching your videos I’ve decided to purchase a hobonichi weeks! I’ve looked at my past bujo attempts and found that while I love weekly layouts, I don’t always have the energy to draw them out myself. So I believe having a weeks planner coupled with some fun pens and stickers will be the perfect balance of function and creativity for me. I can’t wait for when it arrives!!

Now as for figuring out my digital productivity tools… that’ll take a while 😂

[HorrorMovieFan_Terri]

I love this! My capture is Todoist, tasks is Asana and Todoist, Calendar is Outlook calendar and notes in Notes app. All of these are on my MacBook and my phone. I went paperless a few years ago and I have never looked back :D. Your video made me feel that I am definitely on the right path :)

[PaperJoyPH]

Thanks for sharing! I was also figuring out a planning system :)

[MissRuthina]

You're such a smart lady. I really enjoy watching your videos. It feels like the content you bring has so much substance... You can just tell you really think a lot about this stuff!
(Doesn't mean fluffy videos aren't welcome! Who doesn't love a bit of fluff here and there?!)