Apple Mail: Power User Tips & Hidden Features (iOS & iPadOS)

Apple Mail on iPhone and iPad can do more than you think. You can search for certain attachments types, search for emails sent in a certain date range, share an email to Reminders (with a link back), and so much more. So here are my favorite Apple Mail tips and features. Enjoy!

TIMESTAMPS
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00:00 Search by Attachment Type
00:29 Use “Smart” Mailboxes
00:45 Set Your VIP Contacts
01:32 Block Senders
01:48 Unsubscribe Faster
02:06 Triage with Flags
02:32 Share an Email to Reminders (with a Link Back!)
03:13 Set a Quick Reminder
03:47 Mute or Notify for Specific Email Threads
04:46 Set Up the Quick Filter
05:26 Scan While Composing an Email
06:16 Drag Recipients from To to CC
06:30 Hide Your Email Address
07:08 Quickly Find Email Drafts
07:47 Undo Sending an Email
08:18 Schedule an Email for Sending Later
09:00 Search by Date or Date Range
09:28 Convert an Email to PDF
09:58 Quickly Select Multiple Emails
10:15 Focus on Personal or Work Emails
11:06 Customize Mail’s Settings
12:01 Set Up a Mail Widget
12:30 Sign a PDF Right Inside Mail

COURSES & RESOURCES
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Free Cheat Sheets:

Free Mini-Courses:

Full-Length Courses:

List of Tools, Apps, & Services I Recommend:

CONNECT WITH ME
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[PeterAkkies]

Do you use Notes and Reminders in addition to Mail? Grab my FREE cheat sheets:

[d_a_r_i_o]

Bravo Peter! I must confess that I am moving back to native apple apps-after many years, they are hidden gems these days and also very understated - your share to reminder tip was a new one to me -- keep up the great work!

[xaviersilveira]

Love tips like these - straight and to the point

[maikaimakena]

More Apple Mail videos they are so needed I love ❤️ Apple Mail so clean so efficient and so underrated. 🤙🤙🤙❤️👍📌💡⚡️⚡️⚡️⚡️⚡️⚡️⚡️⚡️⚡️

[icoco_de]

Brilliant! Learned a lot from this video today, even though I’ve been using the mail app for decades.

[sxgroups]

Wow! So many productivity tips. Great video for repeat viewings for reference.

[CenteringVoicesWithBlaze]

🔥 I’ve been working on my productivity and decided to to utilize all the native Apple apps because of their compatibility. I decided for the first time use the mail app and had no clue how helpful it is to manage my email.

This is the first video I’ve watched on the mail app. It has been incredibly helpful for me.

[japeen]

Fantastic. So many features I didn’t know. Many thanks

[tonyo.]

Wow. Just wow. I’ve been using Apple mail for years…. Just found this video. I can’t believe all the extras I’ve been missing. Excellent job. Thank you. PS, now subscribed !!!!

[iMagdiAdam]

This is the greatest video talking about apple mail, i just reuse it gain after your video bro, thank you

[RobertGaron]

😎 Apple Mail has one main issue IMO. I have returned to Apple Mail from using Spark for years, but the only thing I would like to see Apple Mail do that it doesn't do, that almost EVERY other email app does, is to allow you to go back to the main list of emails after reading an email, deleting, archiving, or etc an email. Instead of going back to the main list, Apple Mail always defaults to progressing to the next email in line. I want to choose the email I would like to work on next and not have it go to the next email in the list. When it does this, the app marks it as read and then I have to manually mark it as unread so I can go back to my list and choose. It would be far easier after we do something with a particular email, to go back to the main list, showing us all emails to allow us to be the ones who choose which email we work with next. Does this make sense? ✌

[yvyp]

great job Peter, rare I watch one of these and see something I didn't know 😛

[steing]

Thanks, Peter! That was the most informative breakdown of iOS Mail that I have seen to date!

[Richie-Stefon-King]

i absolutely love your videos, Peter!
so many hidden gem features!

[sanjayponda]

Excellent video. Very useful tips. So much to learn in one single video. Thanks.

[dtannenb]

Great tips, thanks for sharing, learned quite a few things I didn’t know.

[apeel]

I have created some Smart Mailboxes on my Mac. Is there anyway to get those to show up in the Mail App on iOS? If not, is it possible to create the same Smart Mailbox rules on the iOS?

[tdhharris]

Your video almost have me wanting to use the Mail App again. I just can’t cope without a snooze feature to make email I don’t want to see for now go away

[nici]

Great Video. Still far away from being a good work-email client but slowly getting there

[bigdogau]

great tips as always Peter, thanks. Am I an old person because I want to sort alphabetically by sender all the time and I can't do that on iOS mail? Nor can I find ONE iOS mail app that will allow it except possibly Outlook and I can't go there, I just can't....