How to Organize or Hide Thousands of Emails in Mac Mail - in Four Easy Steps

How to organize or get rid of tens of thousands of emails, hide the red notification badge, and generally reclaim some sanity and stop feeling the “email shame” using Apple Mac Mail. Time codes here:

Hiding notifications:
01:09 Hide the red Mail notifications badge
01:25 Select All and "Mark as Read"

Four easy steps:
01:49 Making the right Mail folders, in the right account (Step 1)
03:06 Show Favorites bar 2:55 then add folders to Favorites bar (Step 2)
03:25 Keyboard command for Favorite folders (Step 3)
03:40 Killer tip - moving emails into Favorite folders (Step 4)

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[jas_bataille]

This is I wasn't even able to open my mails anymore. Now it looks 1000x more manageable. To those tips, I'll add this : you can create smart mailboxes that will sort your mail depending on variables. I made one that put together all the mails containing document and pdfs as attachments, so that tracking important documents is easy. I made another one tracking down my mailing lists for offers, so on and so forth. That way navigating my inbox is a lot less stressful! Thanks so much!

[neil]

What a fab video. Never been a big fan of Apple mail but want to be and so I keep coming back to it. Looking for tips and came across your video. Excellent tips here and I had no idea you could have a favourites bar in Mail

[hookerrabbit]

Great video. One additional tip that would complement your process is to sort your inbox by “from” then you have all the emails from a given sender together and can then select them and move them en mass. Or, select the “from” email address for a desired email, copy and paste it into the search field, you then only have emails from that sender. Select all, then move en mass.

[KarenSchuessler]

Thank you so much for this! I've been trying to empty my inbox for years, but always have things that I don't have time to do when I handle email, or I have to think of a new storage plan for the information and I don't have time then to think it through properly. Your headings are great. I just subbed the Archive folder (control-command-A) for the "Completed" folder and added a "Receipts" folder instead for all the Amazon, etc, orders I do online. Excellent!!

[lucydeboxer]

Excellent! I've been a Mac user since there was a Mac and I didn't know you could move folders to the upper horizontal bar, thank you.

[inreb]

Thank you for the great info. Just wondering how you manage this process with more than 1 email account

[mikaelgrankvist]

Hi Very good video, Thanks. as you mentioned I have several email addresses so would be glad to take part of some material regarding that. Ps how many short commands can you have ?

[Inma.V]

Thank you so much! I have learned so much with this video. I was doing it all wrong storing email folders on my Mac and taking space slowing down computer.

[maikaimakena]

Love your Apple Mail tutorials can you please do more.

[Nastyounka]

Short, helpful, and I can already apply now. Thanks so much for this video!

[manp]

Hi. I have a question about the "hide my email" feature with apple icloud. Have you ever tried it? I see you had a gmail with apple's mail app. Ar you able to receive google email with it? Please help me sort out how that works.

[kutan]

Thank You, great easy explanation. How to migrate specific MacPro Outlook folders to Mac Mail, on new MacPro, pls?

[la]

I'm going through thinking I'm deleting emails clicking on one and holding down the shift key and doing multiple deletes, I look down at the lower left of my screen and it says, moving emails. They aren't being moved to trash (which is what I want to do is delete them as opposed to refiling them) I've not set up any new mailboxes but will add a few based on your tips for the ones I want to save, but there's several thousand I don't need at all. I'm running Monterey on my iMac and looking to clean and declutter to delete these pesky useless emails before installing Ventura soon. 
I know it's something simple I need to do. If not, no pressure:) LOL. BTW good info and tips on setting up and arranging those new mail boxes:). Thank you.

[maikaimakena]

I struggle between Gmail and Apple mail. The last thing I want on my phone 📱 is another app. I wish you could see your labels like you can in gmail but part of me just wants to live a simple life with default Apple apps only.

[maikaimakena]

Do you teach lessons you are a natural teacher bro ⚡️⚡️🤙❤️👊

[paulpensom]

Thanks for the tips. Can you move subfolders from one master folder to another in Mac Mail? I've been using Spark for a while but annoyingly their subfolders seem locked to the folder they are created inside, making it difficult for me to track workflow without remaking the folders every time. Their customer support is non existent, so I'm thinking of going mack to Mail if it has this functionality.

[chickadddee]

An interesting way of doing things. I do delete emails immediately that I don't need to save though. What I'm left with are emails, from several accounts, that I need to save by subject. Of course the email accounts are created with those subjects in mind. So according to this plan only favourite folders appear on the top bar, and my folders exist across accounts. I'll try it but would multi account folders coexist nicely together up there on that bar?

[Yutbeirk]

Low tech here. Please address JUNK mail sometime. Thanks for today’s tips!

[nilwas]

Hello Sir.
Can we send a new email directly to a specific folder, without going to the “All Inboxes”? Thank you.

[jackies]

What I have done in the past (with Apple Mail) I would go into VIEW, SORT BY FROM. Then I hold down the option, shift keys together, and delete, complete, or push to the junk folder.