My 20 Favorite Apple Mail Tips & Features

Use Mail? You probably use Apple Notes, too. Learn all its secrets:

Apple/Mac Mail can do a lot these days. You might not know about all of its features, even if you have been using Mail for a long time. Here are my 20 favorite Mail features.

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TIMESTAMPS
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00:00 Introduction
00:07 Triage Email with Flags
01:16 Filter Email
01:47 Block Senders
02:08 Use Column View
02:19 Organize with Smart Mailboxes
03:16 Set VIPs
03:48 Limit Email Notifications
04:29 Master the Search Feature
05:29 Get Follow-Up Reminders
05:49 Set Reminders for Specific Emails
06:02 Mute Email Threads
06:32 Unsubscribe Quickly & Easily
06:52 Add Frequently-Used Mailboxes to the Sidebar
07:15 Customize the Mail Toolbar
07:26 Hide Your Email Address
08:03 Send Emails Later (Schedule Email)
08:22 Quickly Email a File Attachment
08:43 Quickly Scan & Email a Paper Document
09:14 Rename Email Accounts to Organize Them

[celsocarvalho]

I retired a few months ago and had already decided to ditch all things Microsoft in benefit of Apple hardware and software (my work obliged me to use Microsoft’s software as a corporate policy). I’s been a pleasure to see how everything is integrated and works seamlessly, being able to start with my IPhone or IPad and finish on my Mac with absolutely no hindrances. Nothing is perfect of course, and we all experience glitches sometimes, but what a difference. And, better than, apps come free. It was a great decision to embrace the whole Apple environment.

[Reinierquarles]

I bought your Todoist course. It is amazing. Can you also please do a course on Apple mail (not Gmail) and Google calender?

[jenspoder]

Amazing. I have been a mail app user for 15 years. Still you had 4-5 gems I had never considered in this walkthrough. Pretty cool. Great format as well. Sharp and to the point.

[mixcocam]

Would be great to get a deep dive into the "Mailbox Behaviors" menu in the settings within each account you have in mail.

[jimgrant]

Peter, another excellent video.

One thing you do that I find meaningful is that you make a list of topics you will cover during the video and you show it. It suggests you thought it was worth your time and effort to do some preparation work on behalf of the viewers. - - - I watch a lot of similar videos. Many times the presenter just seems to randomly move from subject to subject with no apparent forethought.

[JTSimons]

Fantastic as always! As someone deeply integrated into all things Apple, these little videos go a long way in making tons of improvements in my everyday life. Keep it up!

[samarthnagarkar]

Im looking for a way to use mail merge with pages, contacts / numbers and directly email through the mail app.

[formidablerider]

I appreciate the info super helpful and straightforward😎

[korkutaydinli]

A brilliant video thanks for the information. I have started using mail app instead of outlook thanks to you!

[mnusasusplus]

Awesome thanks. Used Spark, switched to default app, free, fast and all what I need.

[Jim_in_Portland]

This video was super helpful in that it showed me a bunch of capabilities that Apple Mail has now that I did not know about. Lots of great stuff there! Sadly it also reminded me why I left Apple Mail for 3rd party clients like Spark and Airmail years ago -- the frustrating bugginess of Apple Mail. It appears that here in 2023 Apple's quality control for this software remains an issue.

[leecannon-miller]

Love your videos they are really well thought out... one thing is though .. I wish you would go a little slower sometimes...

[iamtafara]

Great video, , just put the dock back where it belongs 😊

[linleyothman]

Great video!! When I tried to scan a paper attachment into my email the dropdown box under photo browser would not light up. Any advice would be greatly appreciated.

[suni]

Thank you for this useful video. I subscribe for more.

[MaiKai_Makena_Property_Advisor]

I really love this video and have learned so much can you do this one for the files app and also Apple contacts tips and tricks and Apple mail and pages Vs. Google docs there are so many things we can learn from you bro ❤🎉🎉🎉

[Abdullah-zlub]

Choosing different flags takes time, moving to different parts in mail take time as well. My issue with apple mail that it lacks many features and keyboard shortcuts are so few compared to other apps. Smart search doesn’t sync with other apple devices which is frustrating. Search is not that powerful for outlook mail. Do you use apple mail yourself and why is that?

[mehmd]

It is a great email client. However, many of the things you talk about require the email client to remain open at all times. Apples iCloud server level options remain limited. Hopefully, Apple will improve iCloud server side options in the future.

[brem]

Thank you for these tips! Great video. I'm still trying to figure out why I'm getting the blue question mark instead of the images in some of my emails. I've already unchecked "Protect Mail Activity" within Mail > Settings > But the result is the same. Blue box checkmarks still showing up. :(

[nilwas]

Hello Sir.
Can we send a new email directly to a specific folder, without going to the “All Inboxes”? Thank you.