My Complete Notion Task Management System | FREE Master Task List Template

Manage, organize, and add important context to ALL your tasks using a Notion database! This unique task management system gives you the best mix of structure and freedom so you can view your tasks by priority, category, energy level, project, status, and more!

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➕➕➕ TIMESTAMPS ➕➕➕

00:00 Intro
01:05 Paper vs. Digital
02:07 Master Task List Database
04:00 The Anatomy of a Task
10:21 Database Views
12:23 How to Add a New Task
13:39 How to Add a Task Template
14:43 Weekly + Daily Tasks on My Personal Dashboard
18:20 Tasks Embedded in a Project Page
20:41 Capturing Tasks On-the-Go
22:24 Template + Conclusion

➕➕➕ FAVORITE THINGS ➕➕➕

➕➕➕ ABOUT ME ➕➕➕

Hi! I’m Kalyn. I provide systems and frameworks for high-achieving productivity nerds who want to do it all, with simple reminders that it's okay not to. I'm a Type-A planner who spends her free time hiking, reading, and reorganizing my Notion dashboards. I also live and travel full-time in an RV!

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[joyfullythriving]

Wow! Notion makes a lot more sense after seeing how you set it up. What a great way to keep on task, and organized! ❤

[nicolecharnel]

OMG! You showed me so many things that I can add tomy task list! I love it! Thank you for sharing your template for FREE! I can use it to make my task list better. So amazing!

[estebanjara]

I started using Notion recently and due to my training it was relatively easy for me to master it. But another thing is to configure it in a way that is really useful to you, and in that sense your channel has been the most useful thing I have found on YouTube. Thank you very much, greetings from Chile

[marthamcgiver]

Can I make a request? I would love to see how you set up a budget/debt tracking system in Notion. I've watched so many videos, but I love your teaching style best and think it would be so helpful to have a tutorial on something like that. I know I could use it for sure! My brain is hurting from trying to figure it out on my own. Oy! Please make one or show me a link if you already have. I would be eternally grateful.

[amyrossetti]

I have been wanting to use Notion more and I am glad you are starting to share how you use Notion. I would also love to know haw you set your phone up so nicely.

[WildNorthTravel]

Found you through Open Roading (hey fellow RVer!), and have been wanting to use Notion to organize our life, brand, and travels and so glad to have heard about your other channel! Grabbed your free template and the SWS too! Excited to learn from you on here.

[byamberkri]

Such a great setup! I would love to see your personal dashboard more in depth :)

[jeanninemccloskey]

First let me just say that your videos are great. I am not sure if it is your voice, or your "get to the point" structure, but great job! It is fun to watch your videos, and very educational. You make it so easy to imagine what my setup needs. Thank you. I do however have a few What do you do with contacts? Names, addresses, birthdays? Do you keep them all in Google, or are you using the new Notion calendar? I would love to integrate that into my Notion. 2.). I would love to see your meal planning, any chance we can get a video on that? Thanks again for your videos.

[patleonard]

Rewatching this now. I would love to see a video on your personal dashboard! It reminds me of a similar set up to your phone home screen. The Master Task List is still over my head, so I am going to download your template and watch the tutorial. Thanks!

[goingbacktoourroots]

Love this downloading now! Thank you. Ps I'd love to see how you plan out your content creation, do you have a notion template for this process?

[patleonard]

Wow...my head is swimming! Thanks for sharing how you set yours up. I don't run a business or have much going on so I am not sure Notion is for me, but if I just keep it simple, it might work. Something to think about for sure!

[tori]

Can you have multiple todo lists from different databases merge into one? For example, I have a few businesses, but I want my dashboard to show my personal tasks from each business in one list.

[michellesmyth]

Thanks for the template, it's super helpful! Just out of interest, how do you use the Status of Now, Next and Later? Are "Now" tasks for today, "Next" tomorrow and "Later" anything after that? I guess I'll figure out my own logic, but I'm interested to hear of yours. Thank you

[reganclark]

Hey, this is a awesome and thoughtful template. I downloaded it and working on it now. I am wondering, though, how do you add subtasks. I noticed a template in the video but not in the template that I have.

[NellysNerdyAdventures]

I tried to download the template but when I entered my info it said that the offer had expired. I did manage to download the Weekly Reset template though, it's awesome. Is the task list in that template the same?

[gaymo]

What do you do with the Repeat tasks?

Do you just change the due date manually to next occurrence once complete rather than move to Completed?

[robertparham]

Great video tutorial. I am very interested in using your master task list system. For some reason when I enter my email address in the link, it says “successful - go to your inbox to find the template” but every time I do this it is never there. Is there another way of getting the template? Thanks so much.

[sharonmctaggart]

Hi, I just finished your notion class and thought I'd tackle a to-do list! I am not able to download your master task list. Is it still available?

[bhaktaboy]

Is your site down? I can't get it to load the template link in any browser, incognito or otherwise.

[alexromano]

I got your template, however, when i check tasks off they do not appear in the done section. How do i fix this?