Export Power BI Reports for Individual Users with Dynamic Email | Power BI & Power Automate Guide

"Welcome to Tech18! In this tutorial, Ahmad Adnan walks you through an exciting way to export Power BI reports for individual users dynamically and send personalized emails using Power Automate. Learn step-by-step how to:

Build relationships in Power BI data models.

Use DAX and Power Automate for user-specific filtering.

Automate exporting Power BI reports in PDF or PPT format.
This technique ensures that only relevant data is shared with each user based on their role. Stay tuned for more tutorials on Power BI, Power Automate, and Microsoft Fabric!
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#PowerBI #MicrosoftFabric #PowerAutomate #ExportReports #DataAnalytics #DynamicEmails #techtutorial

Power BI, Microsoft Fabric, Power Automate, Export Power BI Reports, Personalized Email Automation, Dynamic User Filtering, DAX, Data Analytics, Power BI Data Model, Row-Level Security, Automate Reports, Export to PDF, Power BI and Power Automate, Email Automation in Power BI, Tech18 Tutorials, Data Visualization, Data Export in Power BI

#powerbi #taik18 #powerautomate #exportpdf
Thanks for watching!
source Microsoft

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Created By TAIK
Mohammed Adnan

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[renedoucet]

Following up on the Premium Dedicated Capacity, it turns out you can buy any of the Power BI Embedded SKUs (from A1 to A8) to get pay-per-use Premium dedicated capacity. We purchased an A4 and turned it on so we could try out the rest of your solution in our environment and test our flow. Afterwards, we turned off the A4, and so it ended up costing us about $8 for the hour. The danger, of course, is forgetting to turn it off, which at $8/hr would turn into $5K/month. Maybe this is common knowledge, but I always thought dedicated capacity was only offered on a monthly basis. So I was very happy to discover there is a pay-per-use option because we only need to use the flow every once in a while.

[stevenjacobs]

Thank you for showing us how this worked. Until seeing this video, i never saw anyone explain how to correctly format the filter when calling the API. It's the data source as named in the report, followed by a slash, followed by the field name. The remainder of the filter follows odata standards. In your case that was RegionAccess/User eq 'something'. :)

[renedoucet]

This is terrific. It's exactly the pattern I need to use for many of my use cases. Thank you!
(I think at the 7:08 mark that you meant to pick "Create CSV table" instead of "Filter an Array")

[SVRajeshSakala]

This video & explanation of the steps are On Top. Thanks for that Mr. Adnan. I would like to know one thing; As per my understanding we updated the static values in "Parse JSON", If my data is dynamic how would i add the dynamic values in Parse JSON.

[infinitym]

Thank you! Just what I needed, is there any chance to send a csv. insead of a PDF?
Could you please share that tutorial? Thanks

[vladpopa]

Hi, do you know how to use a date column for filtering? I tried in so many ways and nothing works. Maybe because the date column in power bi is split in year, quarter, month, week?

[poojatiwari]

Could you please help me how i can export power bi data into excel and save in folder based on different user id

[ahmednabil-wq]

Hey, thanks a lot! 😄
Quick question: Can I extract an Excel file from Power BI using a Power Automate based on the power BI filter, and then send this file over email as an attachment? Like, let's say I've got Customers A, B, and C, and I want to send them their related Performance data in Excel every month. So, I pick Customer A in Power BI Slicer or filter, trigger the flow, and bam! Customer A gets that email.
(other option is to select Customer A and B in power BI but every one receive separate email with different dataset)
Can you please describe or make a vedio about how this whole process / Flow would work? 🤔

[lovlyhearts]

Hi Bro, How to send email notification with PDF attachment of the dashboard page once power bi dashboard is refreshed and it should filter each recipients from the dashboard and then send notification separately. And in the dashboard I have multiple pages that are visible and I would like to send only one specific page to all the recipients. is that possible in power automate ?

[minidhillon]

Like pdf can we also attach excel, so it should be excel and pdf in attachment, please share your comments it will be a great help

[TheVaibhavdang]

Can you share the pbix file to check for the backend checks ?
Thanks in advance for your efforts

[renedoucet]

One more question for you Mohammed: when I tried your solution, I get the following error in the output of the "Export to File for Power BI Reports" action: "FeatureNotAvailableError". After some research, it seems it's because I'm using Premium Per User and not Premium Dedicated Capacity. Is this true and, if so, is there any way around this limitation without spending at least $5, 000/month on dedicated capacity?

[nicolastorres]

¿Hola, cómo estás?
oye, podrías hacerlo por favor, pero en lugar de generar un pdf del informe, envía una tabla ya sea en html o csv filtrada por usuario.
te agradezco que puedas ayudarme

[gipsseisho]

I want to do this but send to one email address

[jasonzumbado]

Awesome tutorial, thank you! The only thing I am not able to do if the report to filter the pdf data when sending the email. I am using this: /ACT_E_MAIL_ADDRESS eq ''user_email''
Do you know what could be the reason?