Overcome Email Bottlenecks: 4 Keys to Mastering Your Inbox

How would you like to finally conquer your email overload? Look no further, in this video, you’ll be able to achieve inbox zero once and for all.

Our Free Minicours, 3 Steps to Inbox Zero

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[ArjanGroenenboom]

My tip is learn to use email filters! Lots of email doesn't require a response, like order confirmations and stuff like that, you can easily make a filter to skip the inbox and archive and/or attach a label (in gmail). Other emails are not directed at me but only mention me in CC, I glance at the subject, decide if I need to read it, and archive it. If I do need to take action on an email I shift it to my google task list, then archive it. If it is on my task list, it doesn't need to be in my inbox anymore... Finally, every friday before I go home I archive everything that is read but still in the inbox.

[billgross]

Thanks for bringing up the inbox zero topic again. A clogged inbox is demoralizing! I took your advice after watching one of your earlier inbox zero videos and cleaned up *13 years* of emails. Over 20, 000! It was so liberating! I cannot imagine having endless emails anymore. Thanks again.

[carldstevens]

Steve... so guilty of the folders/labels issue. Will force myself to just archive and giver a go!

[felipegarciatn]

11:25 I felt you were talking directly to me. I am guilty of having folders for different things. I am looking for solutions and you have given me some good ideas.

[davidgmarkham]

Steve:


You are a great teacher! I like most of your videos but this one is very helpful. Your presentation is articulate, succinct, informative, and motivating. Many thanks. I am going to apply many of your suggestions right away.


All the best for your excellent work in helping us better use the technology which we have available to us.


David Markham
Brockport, NY

[SaroDogTraining]

So many great tips about organizing emails. I am going to put them all into action right now as I have my email open all the time. Starting with closing my email now and checking it in a few hours. Thank you so much.

[sjd]

Great advice. I must try using search more and labelling less. What I also do is forward ALL my emails to a separate email address. This is because when you delete an email by you may not be aware of its significance/importance until later (sometimes much later)! Maintaining a copy of all emails in a separate space can save you from over enthusiastic emailing culling!

[Chockster]

Very good information. I'm going to share this with others. Thank you.

[msparker]

Great information - Inbox Zero. Thank you.

[sallocurto]

The biggest note I found was email for external, Slack for internal and team communication. Hence, now we need tips to manage Slack! I lose tons of attachments sent through Slack.

[gilboston]

It depends how many emails you have to deal with. A good email client helps a lot. I do not have business, for my personal emails I create folders for the most used. Search emails might be hard to find depend on the subject. I have few folders for most used people's emails and I use Thunderbird. If I buy something online and I get the confirmation email, I just right click on it and send to "my purchases" folder, later on I get the tracking number, right click and send to "purchases folder" again. Ten years later if I need to purchase the same thing again, I just go to my "purchase folder" instead of looking of thousand of emails. My boss said something that I did not agree, I went back 10 years ago and I got the email regarding that matter.
I use Gmail and there's no extension to get it better, the best way is to use an email client software.

[lindagray]

This is a great video but I don't find Gmail search that great because so many people don't, use subject headings effectively, so I still use staff folders...a la 1998 :/

[landonpraught]

Thank you Steve this was just the thing I was looking for to manage my email better.

[patriciamasius]

Woohoo!! I like your intent on momentum and focus!! And . . . I like your shirt! 😆😆 Thanks again Steve!

[reinventingLifeinyours]

Just found you...wow...great info..quick easy to the point...but here you talk about deferring an email to come back at a later date! How?

[ricwestdoesitwork]

Great informative video Dotto Thanks for your videos please keep them coming.

[karenrich]

I like your idea of being able to see "white space" at the bottom of the inbox. It seems to me that it's always good to have a few messages in there to remind you how it all works.


Two years ago, I had to go through my husband's email account when he passed. Getting through 16, 000 messages was overwhelming, but I began by sorting by "From". This allowed me to automatically see the "bounced" messages and other "junk". Once that was removed, I would gather the messages from his friends and put in a named folder. Gradually, I got to the messages that were left to be handled. If I had removed 100 messages, I knew it was time to move on to something else. It took me 2 months to get through it all, but I could see progress every day.


When dealing with my current email accounts, I tell myself to delete 10 messages if there are no new ones. Once I've done that, sometimes I will continue until I reach a "round number", then move on to something else.

[johntaylor]

Steve - Another great video. As you acknowledge at the get-go, many of us have heard these before but a refresher is always good. But where's Farley? You were there with just Mr.Bill in the room...

Besides search, I use tags on Gmail (personal email) and categories on Outlook (work email), with colours, as an organizing tool for archiving instead of folders. You can use more than one for the same message if needed. It helps for the purpose of search also.

[billblake]

How many times a day do I check my 'real' postman type letterbox?
All very logical and sensible - when I worked - now retired - I always closed my email 'portal' so I had to login again to check email - always a deterrent and made me think twice before logging in.
cheers