My Complete Productivity Workflow - A Simple System for Analog to Digital Planning

There are 5 simple steps (3 if you want to make it even simpler) to create an effective workflow from analog to digital and back to analog. Here are the basics...

1. Start planning & brainstorming on paper
2. Capture the core ideas of the project
3. Migrate to a digital productivity app
4. Migrate daily tasks back to a notebook/journal
5. Continue to capture & migrate between the two

*Tools used in the video*

00:00 - Clever, can't miss opening
01:15 - Thanks to Full Focus Planner for sponsoring!
02:15 - Start on paper (using the FFP)
05:17 - Edit to essentials
08:46 - Migrate to digital (using Notion)
14:00 - Daily tasks in the FFP & continuous capture
16:10 - Recap & clever outro

Note: I used the Full Focus Planner throughout this video but it's easy to do all of the same things in your bullet journal. Simply plan, brainstorm, make lists, and then migrate to your app of choice!

My name is Matt Ragland and I make videos about using a minimalist bullet journal to focus on what matters most to you. I’ll show you how to use concepts like 10 Blocks, Time Tracking Grids, and Project Timelines to quickly see what needs to be done and when.

You can look for these videos every week, so please hit subscribe to stay in the loop for each new show!
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*Channel Sponsorship*

*Sponsored Notebook*

*Bullet Journal Supplies*

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[MattRagland]

What would you use the Full Focus Planner to achieve this summer? Like and comment to enter to win one to reach your goals!

[jeskaundecided]

Oh my goodness. The colour coordination of your books is so satisfying!

[keithlewis]

In "Two Tramps in Mudtime" Robert Frost wrote:
My object in living is to unite
My avocation with my vocation.

Your vocation is your job and your avocation is like a hobby.

Loved the video

[error-ic]

Yet again, another great video!
I like the idea of the Full Focus Planner, ESPECIALLY the workday shutdown. I have a 22mo old son and a 3mo old daughter who deserve a lot more attention than I've allowed myself to give. Working from home, even before it was "mandatory", I find myself picking up "one more thing" before closing out my workday - only to return back to the home office once everyone has gone to sleep, to get a jump start on the next day. So my goal this summer is to finally organize my priorities (two kids under two, wife, work, and studying for an IT certification for my professional development).

Long winded, sorry - but all all that aside, found your channel a little before my fist kid was born and your videos have definitely helped me realign the chaotic way that I organize my day, so THANKS! I appreciate the passion you put into your content and to helping all of us here!

[DavidLong]

Great video. At this point, I would use a full focus planner this summer to reset after over 2 months of working from home and prepare for my next phase of cancer treatment that will be starting in August.

[deborahcooper]

Great video. I’ve recently started bullet journaling. I’ve struggled with effectively using planners and journals my entire career. Bullet journaling has helped change that. Now I want to start setting goals and journaling my progress on reaching those goals. I believe the full focus planner would help me in the next step of my quest for a higher level of productivity. Thanks for your videos. Deborah C.

[Notion]

Thank you for putting this together Matt!

[Thegreatkrok]

Summer Goal: Creating a clearer structure to my work schedule in conjunction with improving use of Notion in conjunction.

Enjoying your videos, they're giving me some great ideas for my own planning.

[michaelcarter]

I would use the full focus planner to make my workday more productive, but to also create the disconnect from the work day and focus on my family and health (exercise and nutrition). Thank you for your videos.

[thegraincreativeco]

As a teacher with a “side hustle” I would use the full focus planner to help me learn my new woodworking skills and build my small woodworking/sewing business. Love your videos—thanks Matt!

[roberts]

One of my big summer goals is to establish some healthy habits. I've always tried jumping in too fast with projects/activities and so I am using this quarantine to really start slow and make sure I can tackle what I want to accomplish. So things like getting up early, regular physical activity, and a meditation practice will be my primary goals.

[cherylwhybrew]

I really enjoy your videos. If I’m not too late to enter, I would use it for fixing, cleaning and repairing the we’ve inherited. Lots of work to be done and it feels like we’re not going anywhere.

[ken_wilkens]

OK, just found your channel and I already notice that I've got MOST of the same books (on your bookshelf) in my collection. I like you already. 2021 is going to be focused on productivity and getting things done for me, so I look forward to your channel!

[garyanderson]

Managing the long transition period going from stay-at-home to public participation begs for focused planning and goals in the process. This helps!

[rogerwilliams]

As an industrial maintenance department planner with a large work backlog to get managed with my professional goal to get this backlog 60% in a ready to schedule state and my personal goal of having no credit card debt by September having a guided journal will make that easier to keep focused on those goals.

[jimmychaplin]

This Summer - I would use this to get my Mom's Estate in order so we can sell her house and get back to a less stressful time! FFP looks great!

[cherryminas]

I have like 3 projects this summer and this FFP will help me sort out things as you have described. Thank you for doing this. It helps

[Ahmed-kdbu]

I want to use the full focus planner to help me finally finish my PhD! Balancing a lot of projects, I've been trying to find the perfect system to help me balance everything - thanks for the great videos!

[masha]

Thank you for address this issue and explaining your process. Found your channel recently (can’t believe it took YouTube algorithm so long to recommend it to me!) and have been going through your helpful videos.

[tinapullen]

I would use it to track my writing. I want to map out my story. This journal would be a place to keep track. I want to use this and focus on this over the summer.