Getting Things Done in Outlook and Microsoft To Do!

How to use David Allen's GTD principles to achieve Inbox Zero.

[vnewen]

Thank you so much for sharing, Todd. Things like this are some of the (increasingly rare) gifts of being in this age of the internet and technology.

[felawes]

Todd - what an excellent video. I'm implementing many of your suggestions now.

[kiltedpiper]

Great video. Very helpful. Would love to see more about your workflows.

[AndresIbanezVasquez]

Perhaps you should do a video on how all different MS Office products can interact with each other. Since I am paying for MS Office, I am analyzing if switching from Gmail to Outlook, Notion to Excel (for databases related stuff), and Evernote to Onenote would be worth it. Perhaps if they all play well together and make everything easier and faster, to retrieve data and also collaborate easily.

[StjepanWerft]

Fantastic! I never looked at the web apps like that. Pure genius 🤩

[leatherwiz]

Thanks for this great content, I never considered to use the web outlook to read the mails. IMicrosoft is changing things and adding features at a pace I almost cant follow and I am very tech interested....You forgot to tell us about why you suggest to use the web version to read and process and the client to send. Maybe the secret will be lifted in the next video? Regarding GTD I think it is great and using this since at least 10 years. I wish I had known this system before. However I tried all types of tools and technologies to implement it and have lost track a bit of my own system. I am looking forward to see more content about this topic.

[cesarchavarria]

Very informative and well explained. Thank you!

[mlmhakan]

Thanks for a good video. Is there a way to move emails to different folders you make in the sidebar with a shortcut thanks again.

[chaskinsnc]

Love this Todd, I was using categories on the web app but realized categories did not exist in the mobile app. I will tweak and use this method. Is there a way to move or flag an email to a specific list ie WAITING, to save a few steps? Too bad quick steps in the desktop app does not support more depth to todo.

[MonolithMike]

This is great. Why I’m the world aren’t these options available directly in the software/app version?

[johnpatrick]

Hi Todd... I think I noticed you did not even mention Outlook tasks... I struggle reconciling Outlook Tasks.. with the newcomer "To Do" App... Seem confusing and redundant. Seems functionality overload. Anyway would be good to get your thoughts, thanks.

[obkvujp]

Thank you for sharing. Might you explain how you branded your Outlook by adding your logo (CLEAREAD) to the the top-left? Thanks in advance.

[CharlesJonesPharmD]

Super helpful.

I don't understand you send a lot of stuff to archive. I don't really understand what archive is or how to utilize it. Why not just delete it?

[manuelvascopinto]

Great to see a more work oriented approach to email productivity! Thanks for the insights. How would you manage the link to email from a task in To Do if the original email message is archived or moved to a different folder? Doesn’t it break the link, thus preventing achieving inbox zero for those emails that are converted into tasks and you don’t need to see in your inbox? Thanks

[balzuguir]

Very nice thank you! I am trying to include Ms planner and onenote in the equation / workflow. Do you have any hints?

[miketheinsurancecoach]

Todd I'm in West MI too! What's your thoughts on the New Outlooks Desktop App? Seems the best best of both worlds? Web & Desktop?

[adamkeener]

Question: were you archiving messages that you plan to come back to? If so, great, explain that…if not, why not trash rather than archive/what is the point of archiving?

[TopGear]

Hey Todd, I found your video very compelling that I may try it out for myself.
What I would like clarification on was in relation to Part 1, you mention using Outlook web for reading and responding but never touched on why using the client for sending (unless I missed that)? Can you explain please?

[Dave-FIREd]

Great tips! However, I don't think you ever mentioned why you recommend the web version of Outlook for reading & responding, and the local/desktop version for sending. Isn't responding kinda the same as sending? I would love to understand your reasoning on this. .