SharePoint Permissions with Power Automate

This video will show you how you can manage SharePoint list /library permissions using Power Automate.

You will learn:
00:00 Introduction
02:28 Break Role Inheritance on SharePoint List or Library
09:24 Break Role Inheritance on a List item, Folder, or file
13:30 Grant permission on Folder, item, or file
18:09 Reset List or library permission ( Inherit permission from Parent)

Thank You

[davidc]

Thank you, Deepak. You explain things very clearly. Can't wait to try this.

[shwetambarasingh]

Hi Deepak, very well explained video. I am trying to create a view on SharePoint library to see who (SharePoint groups) has the permissions. I already have the SharePoint Groups created where different group of people have different permissions level- read/ write. I am trying to create a flow so to retrieve this in a column on SharePoint

[seegeat]

I enjoy your contents, deepak, thank you

[arlypunag]

Thanks for explaining this on a noob level like me. Now I can try this on my flow in SP. New subscriber here btw. More power to you Deepak!

[s.b.]

Many thanks Deepak!
Do you also know a way how to provide site permissions to users (for the whole sharepoint site) using power automate?

[sreekanthbelle]

thankyou deepak for this great lecture
also pls upload more videos on power automate

[antoniocosta]

Hi Deepak. Great video and thank you for sharing ways to automate processes. Is it possible to remove and apply permissions to existing subfolders for specific access groups. I have 1000+ main folders and 3 subfolders within each main folder. I need to provide each subfolder to a specific group of users but they cannot see the other 2 subfolders. I know it can be done manually but that will take me forever to do. Hoping power automate can perform the task without me manually adding the groups to each subfolder.

[danielrumbak]

Hi Deepak, thank you for making this video available. Very important information here. Is there documentation that give more commands and information on the Sharepoint API? For instance- revoking a permission to an item and declaring a record? Thank you again.

[devagunalan]

Thank you Deepak. Can you also provide the reference point to get all this apis please? I dont seem to find them anywhere

[jaspreetsingharora]

Could you please provide the links for uri and header value. I was trying your flow but I have to type all of that which could lead to errors. Amazing flow. Thanks.

[javo]

Hi Deepak! In my scenario, each row has a field with a mail address. Any idea how could be the flow to let that user edit and see only his/her list items?. I guess that "Apply to each" action then inside a "Grant access to an item or folder" action and picking the mail field as ID in order to assign the permissions dynamically, but not clear how.. Please do you have any idea or suggestion?, if could you kindly detail it a bit, it would be great. Thank you for sharing knowledge Deepak!

[romanlukas]

Thank you so much, your solution is great)

[pythonblac]

damn, had to stop halfway cause eventhough this seems to be the only video on the internet that's straight forwards, i just can't read the things you keep pasting, is it possible to share file of the various commands that you pasted like someone else asked earlier? i've spent more time trying to figure those out than the actualy length of the video

[kmuralikrishna]

Really appreciate bro...
Can you assist on my query please
First of all I want to check document library is inherits from its site or does the document library has its own unique permission..
I want to check it's status ..
Assistance please

[mad-max-music-]

Hello Deepak, Such a great video. explained very well.
Could you please let us know, how to share to the SharePoint Groups with Contribute/Custom created permission levels.

[AMindGame]

Can you add a list of the commandes uses in the descriptions? <3

[GamingisourDestiny]

Hi deepak, great video by the way. But i wanted to know if it's possible to break the inheritance for Owners too?

[boniercharline]

Hello,

I am looking for advice:

I have given access to a folder to the person who fills in a form.

However, when I go into the documents of my PS I have access to this file myself.
How can I give access only to the person who fills in the form and so that no one else can access it?
Is it possible to use this technique (Break Role inheritanceon a folder) following the creation of a file ?

[boldpurevdorj]

Hello Deepak,
Can you show me how to set item level permissions based on column value? i.e if I have column "Manager" which is person or group type. And when I choose the Manager on this column so only that mentioned person can see that list item.

[Ychhenghak]

Can help if I want to use sharepoint list to assign tasks to my team; however, i don't want them to access all data in the list. Is there anyway to assign permission to only specific person when task is assigned to them? So that everyone can only view and edit their tasks