My 2024 Simple, Focused Todoist Setup.

I've been using Todoist for almost ten years now. It's been the backbone of my whole productivity system throughout that time. This is how I have it set up.

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Time Sector System

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[LeeHalliday-qmtl]

Carl, you've changed my life...I have ADHD and your system is the only thing that's worked for me...thank you! ❤

[hjdcufr]

Hi Carl, Thanks for sharing your Todoist setup. I've adapted your TSS, but with a different twist. Instead of using Todoist Projects for This Week, Next Week, etc. I instead use labels. That way I can still see all tasks associated with a project in project view and see all tasks from all projects in the This Week label view. Thanks for the inspiration, and all the best for you in Korea from me in Germany!

[miksang]

Your system has helped me so much, been using time sector for the last few years! It’s so great to have a productivity system that really works for me so thank you!

[meeluanistyn]

Always very helpful to understand your thinking when creating your Todoist setup.

[Thiago.opereira]

Your content is amazing! Thank you for delivery so much!

[romantum]

Ah, thank you! This is what I've been missing in my setup – using labels instead of priorities in my today's view. I will also definitely borrow "I envy people's courage" for when I want to say something is very stupid 😆

[ubba]

Hi Carl, great... as usual. I use a different system, but with the same idea about simplicity and functionality, and I often see your videos as inspiration to eliminate unnecessary friction and complications from my workflow. Thanks 🙏

[TheINKspiredLife]

Another fab video. Love keeping things realistic in Todoist. Thanks.

[MayureshKadu]

Thanks Carl. Like many others, I have been using a slightly personalised version of your TSS. And like others use your updates t improve my own. I am deeply grateful for sharing this with us and helping us GTD better. #kudos

[Rekkcellent]

Hey Carl! Great video. I thought it was very clear and concise. I just wanted to pop down and say thank you for taking the time to respond to as many comments as possible. It really helps and doesn't go under-appreciated. Keep up the great work, my friend!

[rodneyholloman]

Very good. Thank you for all your help

[ridwanslife]

Hi Carl, Is it funny that I was thinking about your mid-year Todoist setup video a few days ago, and here it is!

[logicalpros]

Well done and very informative. Thanks for sharing how to get the most benefit out of Todoist!

[havyngo-hamilton]

Hi Carl, thank you for this informative video (and the rest of your videos, of course!). I've been using Todoist for about a year now, using the GTD approach. While I love the idea of GTD, for some reasons, GTD just never sticks (for me, at least). I've been implementing the Time Sector System for the past month, and it's truly been transformative. Could you please explain the differences between "Routine" and "Recurring Areas of Focus?" You might've explained it in this video and I might've missed it. Thank you so much!

[disepciuc]

Thanks Carl, insightful as always! I like it how you moved the "recurrent areas of focus" as a separate project. I am curious how you are now handling the waiting for tasks, are they out of todoist completely?

[cossack]

Can you elaborate on the difference between "Recurring Areas" and "Routines?" Aren't Routines just recurring in an area of your life? I ask because I see work related tasks in both so I deduced it can't be the difference between work and personal. Thank you!

[dplj]

4:22 this early on, i see that i can simplify my project grouping by using labels, then create saved lookup filters. 14:15 be realistic. Don‘t schedule 50 projects when I have only resources to properly do 5.

[ramsiskasis]

hey carl where do you put the long term scheduled tasks?

[rfoxvirginia]

Carl, thanks for another great video and simple system that resonates with me. One question if I may- How are you using Priorities in your set-up now? Thanks!

[dodgerea]

Hi Carl. To keep Todoist clean and tight, as you say, all that project management detail has to shift elsewhere. I would love to see regular reviews of how your managing the detail behind the scenes, too. If I don’t have those tasks in Todoist, there’s a real risk of them getting buried or lost if the project management isn’t equally clean and tight! Thx. 🙏🏼