How I manage My Email (80+ Emails / Day)

This week, I show you how I manage my email and stay on top of it without overwhelm or missed deadlines.

You can join the Email Mastery Course right here:

Take the FREE COD course right here:
____________________________________________

____________________________________________

LINKS

Where We Get The Eisenhower Matrix Wrong

How To Prioritise Your Work With The Eisenhower Matrix.

Download the FREE Areas of Focus Workbook

The 2022 Time Sector System Course

Get yourself enrolled in my FREE Beginners Guide To C.O.D online course and start using my simple to create, easy to maintain, complete productivity system.

___________________________________________

My purpose in making these videos is to help as many people as I can to become better organised and more productive so I can contribute to reducing the epidemic levels of workplace stress in the world.

Visit my Websites:

The Working With Podcast:

Sign up for The Working With… Weekly Newsletter

Follow me @:

#Email #EmailManagement #Productivity

[Jusangen]

Definitely going to try changing my filter. Haven’t heard of it before but it makes a lot of sense. I when interacting with my customers I want to be fair and reply to the ones who contacted me first, not necessarily the easiest ones first. So hopefully this will help with that AND procrastination. Thank you for sharing and keep it up!

[Nicole-is-global]

I don't like working in the evenings but you've made an excellent point about "doubling" the work because people are likely to respond to emails I've sent in the morning.

[ronorono]

I was shocked (in a good way) to see how simple your Gmail is structured! I must have FIFTY FOLDERS and three times the amount of customized filters, and that's no exagerration. You have me rethinking my Gmail. Thank you.

[errolrobateau]

I completely agree with processing email in the morning and then I like to actually work in the afternoon. My problem is I get bogged down with answering ‘quick’ emails and that takes me down a rabbit hole.

[InFocus_app]

Thank you for the video and discuss! Its important to keep your inbox empty

[scottspiro]

Hi Carl, great video as always. It would be great if you could develop a course around how best to use the Focus modes that Apple has developed across Mac OS, iPad OS and iOS. As you probably know, they've upgraded the functionality in the forthcoming OS releases, making the Focus features pervasive into Apple's 1st party apps as well. Huge productivity opportunities I think! (perhaps a new module in the Apple Productivity Course? )

[biagiolucci]

Can’t wait for your take on macOS Ventura and iOS 16 new updates to Reminders, Notes, Mail and Free Form

[robertbrewer]

I love the idea of once a day sorting, but I live in a ping pong world, with up to 10 - 12 exchanges going on over the course of a few hours working things out. I'm a manufacturer managing distributors, brokers, production, logistics, sales staff, etc. I also get 100+ emails a day just for business, spam is additionally over 100 but goes into "spamarrest", and that is quick to clear, select all and save one or two - maybe....i use outlook for email as it is a company exchange server, but use the integrated Apple system you teach, brilliant, but email is my achilles heel - the only thing out of control...

[nathancraig]

I was waiting to see how the WAITING FOR folder would be used :) do you still use this for the bigger tasks?

[jact]

New to this series and I love it! What are your thoughts about "group into conversation" for emails?

[daviddruce]

I really dislike email, here we are in the 2020’s & still messing around with this old tech.
It’s to small on your phone to do anything with & really not easy when your mobile.
We do a lot of business with China & they live on WeChat for everything.
I’ve been weaning my clients & friends towards using Signal as it’s the worlds most secure messaging platform.
We can send & receive contracts securely & the desktop is awesome.
Thank you Carl as always for your wonderful work😃

[Mike-zzkz]

Interesting. I always wonder how other people manage their inboxes. My system is more complicated, but there are some similarities. Like you, I purposefully delay sending emails to avoid email ping-pong. Question - what happens to the emails which you receive after you have done your morning folder sorting. Do you not look at them at all until the next morning or will you sort your emails more than once throughout the day? Also, can you do a video on your Journal. What sort of things do you write in there? Yes, I am very nosy.

[jmiller]

I do something similar, (except I am doing the 2 minute rule, and it is a huge time suck, I might stop). If you archive emails you want to read, do you have to mentally remember that they exist to pull them back up? Also, I am decent about inbox zero, but terrible about the Action folder. Any thoughts? I am not interested in working so many hours of the day like you do also, so email is often a distraction from my true work and leverage points. And then I will let the inbox zero slip, or just ignore the Action folder. And the cycle repeats...

[mrsharps]

I understand why you would not use your real email address for this, but this demo seemed a little too simplistic. How would this work for long group threads? Or urgent emails from your boss. Or, in general, how would this apply if you worked in a company where quicker replies are expected (like within 2 hrs. )?

[luboskolouch]

What do you think about creating reminders for sent email (for which you need an answer)? Or another way, how do you link projects - tasks (reminders) - emails?

[kellyc]

Hi Carl! Thanks for the video, will definitely try to sort my emails from oldest to newest. I was wondering:
1. I have one folder for each client, do you manage to to organise email from many different clients using this system?
2. What do you do with an email in the action folder once the task is completed?

[bardak]

Hi Carl, where is a reference for a Gmail Setup? Thanks a lot!

[Swissy_Chris]

Hey Carl, do we do anything with the “Waiting For” Folder? I don’t recall clearly if you explained how to use that folder in the video

[SteveDunn]

Great stuff Carl - you mentioned that a client always goes to Action This Day - what's your take on rules (where it bypasses the Inbox and goes straight to the Action folder if it's a client)? Also, what's your view on asynchronous comms like Twist? The Doist people are really shouting about this as a means to remove overwhelm with meetings/emails and stay focused on the "actual" work.

[toranshaw]

How do you deal with inboxes that have gone out of control, where there are hundreds of messages? In one of my old Gmail accounts, that I'd like to start using again, there are thousands of them that have been received.