Ways to Make Your Meetings Better and More Efficient

Do you know how to make better meetings? Are you ruining your meetings with these meeting mistakes? Meetings can be awful - but they don't have to be! Did you know that unproductive meetings waste more than $37 billion per year in the US alone? In this video, Vanessa dives into 7 common mistakes that are ruining your meetings and 7 practical ways to make them productive and successful!

Want more details on how to make your meetings better?

00:00 Intro
01:00 Most popular meeting time
01:31 Meeting Mistake 1: Your meeting has no goal
02:28 Meeting Mistake 2: Your meeting looks boring
03:41 Meeting Mistake 3: Your meeting should be an email
04:35 Meeting Mistake 4: You're forcing people into decision fatigue
06:04 Meeting Mistake 5: Your meeting has an energy vampire
07:19 Meeting Mistake 6: Your meeting has a cold start
07:50 Meeting Mistake 7: Not sweating the small stuff
09:02 Bonus Meeting Tip

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Vanessa Van Edwards is a national bestselling author and founder at Science of People. She is also a recovering awkward person.
She is the bestselling author of Captivate: The Science of Succeeding with People which has been translated into 15 different languages. Vanessa’s unique approach has been featured on CNN, BBC, CBS, Fast Company, Inc., Entrepreneur Magazine, USA Today, Today Show and many more.

Vanessa shares tangible skills to improve interpersonal communication and leadership, including her insights on how people work. She’s developed a science-based framework for understanding personalities, decoding body language and improving people skills to help people communicate professionally, socially and romantically.

Vanessa works with entrepreneurs, growing businesses, and trillion dollar companies; and has spoken to thousands of audiences at TEDx London, MIT and CES to name a few.

Science of People looks at the hidden forces that drive our behavior. It’s mission is to help people achieve their goals faster and understand what makes people tick.

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[ScienceOfPeople]

Find out more in our full article on this topic:

[alisagreen]

Truth! Truth! Truth! Great job in addressing some of these issues Vanessa.

[SuccessWheels]

Some NOTES here

1. YOUR MEETING HAS NO GOAL: If your meeting has not agendas then you will waste time, because of that people don’t get chance to prep for it & easy to get off track.
2. YOUR MEETING LOOKS BORING: If all meetings blend together then label the meeting with your goal. Ask yourself what is the goal of the meeting this way meeting stands out. Label your meeting exactly what you hope attendees will get from it.
3. YOUR MEETING SHOULD BE IN EMAIL: Unfortunately most things get discussed in the meeting that could easily be shared in the emails. Double check your email shouldn’t instead be email
4. YOU ARE FORCING PEOPLE INTO DECISION FATIGUE: The more decisions that have to be made in the meeting the more draining and effective they become. So reduce the number of decision in the meeting by making agenda, assigning roles, assign note taker, assign next steps, make one person in charge.
5. YOUR MEETING HAS AN ENERGY VAMPIRE: Energy vampires are demotivating, destructive, distractive individuals. So assign role, step up to speak, don’t be afraid to sidebar them.
6. YOUR MEETING HAS A COLD START: Most people don’t warm up before meeting. Remember to warm up yourself to avoid cold start.
7. NOT SWEATING THE SMALL STUFF: Bring some snacks, write agenda on board, post-it notes, try standing meeting, put everything on the notes of calendar, do early tech check, let everyone speak.

My passion is to share summaries like started doing it on my channel with PDF summaries ✌
Lets avoid these mistakes 🙌

[tamankumar]

aa mam i had seen all your videos and i am able to see a little improvement in my self and i had become more confident thank you a lot

[zipcodealina]

Vanessa this was amazing. The short video with examples is amazing. very useful! Your book was amazing too

[studythinking]

Great talk, key takeaway points : be prepared and let everyone know the format of the meeting and the roles for people and the role boundaries so that everyone in the meeting can be prepared too and then the meeting can run smoothly and usefully. Role boundaries are probably usually learnt earlier on in peoples career but I guess it seems as though it can’t hurt to emphasise them occasionally, especially for those that have missed those boundary lessons. I do think you have gotten a bit on the bandwagon of blame gaming toxic people. Energy Vampires are probably more complex than that and they just need to think about things a bit more. They may not be mixing things up creatively and they may use cliches because that is what gets the energy, also they may be trying a dominant role inappropriately but they don’t realise that context and timing and the groups agreed on positions for each other is everything and that when info is welcome it get rewarded, when it is not it gets derision. Helpfulness is key for good information transference. Toxic people are human too and they deserve an intervention and rehabilitation, not total social rejection All in all, another great talk.

I would love you to do a developing a working system talk, especially a workplace social role one, seeing that your job is in science of people. I would also love a family dynamics system talk, about developing a flexible system of boundaries for interacting and working efficiently with family (eg sharing skill information and time and learning to network by exploring immediate and extended family skill sets to support each other in success. All skills which can eventually be used outside the family.) My preference for a family dynamics talk would be to, on top of elite tactics and strategies to improve each other’s lives, add a section for helping family members who are not coping and helping struggling family without losing ones own sanity. Part of that might be to find which people in the family can rotate the helping schedule and get them back on their feet and find what are the obstacles to them taking the advice they are getting (many people not coping have been given the advise they need but don’t get to work with it.)

[ernestbuckley]

Ah yes, meetings... can't live with them or without them. I worked at a place where the boss refused to have group meetings. His attitude was that not everyone needed to be present for everything he rather meet with people in small groups or one on one. The meetings were 10-15 minutes long and very affective. I wish this became the norm because nothing ruins your day like a meeting that has nothing to do with you or your department.

[MichaelParness-uj]

Great stuff Vanessa! I just sent to my team.

[calebwilliams]

OMG, I laughed so hard at "...because people are lazy. Whomp Whomp" #intears

[goldensquirel]

At the beginning of the meeting, you were acting like a boss 😄But, then you became real Vanessa who’s a body language analyser 👁👁

[tonysroomchat]

Some people say, I'm here just for food, though.. Lol

[Iamcapable]

Adding that value Vanessa 💜🙌🏼✅👀💭💫🫀🧠 creating agendas let’s get to the point lol creative distractions unicorns keeping it interesting🚀 keeping the agenda assigned the duty 😅 time on topic achieving greatnesses success life 💜✌🏼