Run Meetings that Don't Suck (10 Tips)!

We’ve all sat through meetings that were a waste of time, what can we do to help our colleagues avoid a similar fate?

Although very (very) few of us have proper meeting management training, we can all apply tips to run highly effective meetings that our colleagues actually look forward to joining!

The 40-20-40 rule first mentioned in the book “How to Fix Meetings” was a game-changer for me because only then did I realize most of our time should be spent in preparation and follow through, instead of the meeting itself. So here are 10 tips that will help you run crazy effective meetings -

TIMESTAMPS
00:00 How to Run Effective Meetings
00:20 The 40-20-40 Rule
00:57 When NOT to Have a Meeting
01:28 Don’t Over-Invite
01:53 Objective-Context Combo
03:05 Pre-Align Before the Meeting
04:19 Facilitate Inclusively
05:21 Call People By Their Names
05:52 Send a Concise Meeting Summary
06:19 After Action Communication
06:48 Bribe Your Colleagues!

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👨🏻‍💻 WHO AM I:
I'm Jeff, a full time Product Marketer. In my spare time I like to tinker with tools and create systems that help me get things done faster - or as one of my friends puts it: "Get better at being lazy" 😏

PS: Some of the links in this description are affiliate links I get a kickback from 😇

Disclaimer: My opinions are my own and may not reflect that of my employer

[JeffSu]

What was your WORST meeting experience? 😵

TIMESTAMPS
00:00 How to Run Effective Meetings
00:20 The 40-20-40 Rule
00:57 When NOT to Have a Meeting
01:28 Don’t Over-Invite
01:53 Objective-Context Combo
03:05 Pre-Align Before the Meeting
04:19 Facilitate Inclusively
05:21 Call People By Their Names
05:52 Send a Concise Meeting Summary
06:19 After Action Communication
06:48 Bribe Your Colleagues!

[Kevinjimtheone]

I found an excellent way of utilizing meeting agendas is by making the bullet points into a question. When we leave something open as a bullet point/objective, people can get curried away. When we make it into a question we have to answer, it helps keep people on track, and also helps them prepare as they either have to look for answers for the questions during the call or prepare answers beforehand.

[bogxd]

One word. Polished ✨. I would love to see a video about how you edit your videos.

[yasminebouziane]

Your videos contents, how you edit your videos, and your self-presentation are top-notch. You helped lot of people improve the quality of their work. Keep going

[tresbienmdr]

The pre-alignment, calling the folk's names at the end of meeting to do a summary, follow up email/after action communication are useful

I notice that all effective email templates follow the same rule - purpose then context:)

[cassioalexan]

I find Jeff's meeting tips so productive and so sensible that they ought to be part of every meeting manual on every company - if there would be a rule like this. Thanks for sharing, Jeff! Fantastic video! 👍👏👏👏

[mariolopez]

Jeff, probably one of the best videos I’ve seen on this topic.

[tmakisub]

I want to send this video to so many people 😂
And I can't believe there's already a name for when I get so drained from unproductive meetings

[cai]

Yes! Pre-alignment works a treat! 😍

I've used that when I needed to get buy in from different teams for process changes that would affect all of them.

It's much easier to "pre-convince" people individually, and address their concerns, before a meeting where you present a new idea to several people.
Multiplies your chance of success by the number of people attending, pretty much.

All the other points are excellent too. Great stuff. 🤩

[geek_for_life]

Thank you Jeff Su for Awesome Meeting Tips! 🔥

[dontaetitta]

This. Right. Here. 🔥🙌🏾 Good stuff Jeff!

[sayujyagupta]

Jeff your editing skills are so ridiculously good
It's so engaging and in every few seconds there's some animation which looks different than before.
I really wanna learn how to edit videos like you.

[arohaaroha]

I just wanna say that your channel is such a gem here in Youtube! Thank you for the great work!

[KrishnaPrasad-smsc]

Great Content Jeff.. Thinking Bribery options on my virtual meetings😃

[elvis]

Great tips! End of my first year of a team management comes in September. I noted some interesting ideas to try for the second year.

[franches]

Perfectly agree to this, especially the first three points. If I may, a meeting is unnecessary if it can be answered through email is now my mantra. I find meetings to be draining and it makes me unproductive rather than I thought it would. Thanks for your insight Jeff! Always anticipating your vids. 💛

[Adambd]

Implemented at my company, amazing results! You're da real MVP

[CesarDepaz]

One of the best videos you've done Jeff. Thank you so much.

[peterdemuth]

I attended so many meeting that really s… even worse I conducted myself meetings that really su…😀never again. Thanks for the useful Tips. We should talk about meeting minutes sometime. You mention a short summary with action items and names after the meeting . Do you have experience with long meeting-minutes. Thank Jeff, great video.

[renlylim]

Just found your channel. One video in and a new subscriber here!