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Why use SharePoint for intranet
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In this video we will be diving into the reasons why use SharePoint for an intranet.
SharePoint Online is the most powerful platforms available for creating an effective and dynamic intranet. Whether you’re part of a small business or a large enterprise, SharePoint offers a wide range of features that can help streamline communication, enhance collaboration, and create a unified digital workspace.
Centralized News and Events
One of the most significant benefits of using SharePoint for your intranet is its ability to centralize news and events. In any organization, keeping employees informed and engaged is critical. However, information is often scattered across different platforms—emails, messaging apps, or even physical bulletin boards. This fragmented approach can lead to missed updates, confusion, and a general lack of cohesion in internal communications.
SharePoint addresses this challenge by providing a dedicated space for company news and events. Whether it’s a major company announcement, departmental updates, or upcoming events like meetings and conferences, everything can be housed within SharePoint’s intranet. This centralization means that employees always know where to go for the latest information, reducing the likelihood of missing important updates.
The platform allows you to set up newsfeeds and event calendars that are accessible to all employees, or targeted to specific departments or groups within the organization. This way, everyone receives the information that is most relevant to them. Moreover, because SharePoint integrates seamlessly with other Microsoft tools like Outlook and Teams, you can ensure that news and events are synchronized across all platforms, creating a more cohesive communication environment.
In addition, SharePoint’s news and events feature is highly customizable. You can create different categories for news—such as company-wide announcements, HR updates, or team-specific news—making it easier for employees to filter and find the information they need. This organized approach not only improves internal communication but also fosters a more informed and engaged workforce.
Single Source of Truth for Documents
Another standout feature of SharePoint is its ability to serve as a single source of truth for important documents. In many organizations, employees struggle with locating the latest version of a policy, form, or procedure. Files might be stored in multiple locations—on individual computers, in shared drives, or even in outdated hard copies. This decentralized approach can lead to significant issues, such as employees relying on outdated information, which can result in mistakes or non-compliance with company policies.
SharePoint eliminates these problems by providing a centralized repository for all your organization’s documents. Whether it’s employee handbooks, HR policies, compliance documents, or standard operating procedures, everything can be stored in SharePoint’s document libraries. This ensures that there is only one version of each document, which can be easily accessed by those who need it.
Newsletters and Communication
Effective communication is at the heart of any successful organization, and SharePoint excels in this area as well. One of the key features that make SharePoint a powerful intranet platform is its ability to create, manage, and distribute newsletters. Regular newsletters are an excellent way to keep employees informed about what’s happening across the organization, share success stories, and highlight important initiatives.
Efficient Search and Easy Navigation
One of the challenges of any intranet platform is ensuring that employees can find the information they need quickly and easily. SharePoint addresses this with its powerful search functionality and intuitive navigation features.
The search bar in SharePoint is more than just a basic search tool. It’s a powerful feature that can search across all content within your SharePoint environment, including documents, news articles, events, and even discussions in team sites.
Branded Colors and Themes
Finally, one of the most appealing aspects of SharePoint is its customization options. Every organization has its own brand identity, and SharePoint allows you to reflect this in your intranet. You can customize your SharePoint site with your organization’s colors, logos, and themes, creating a visually cohesive and branded environment that reinforces your company’s identity.
00:00 Why use SharePoint for an Intranet
00:15 Introduction to SharePoint for Intranets
02:20 SharePoint Intranet Demo
05:32 Benefits of using SharePoint Intranets
08:02 SharePoint events rollup
10:22 SharePoint search and filtering
12:30 Limitations of other Intranet solutions
14:30 Contact us
SharePoint Online is the most powerful platforms available for creating an effective and dynamic intranet. Whether you’re part of a small business or a large enterprise, SharePoint offers a wide range of features that can help streamline communication, enhance collaboration, and create a unified digital workspace.
Centralized News and Events
One of the most significant benefits of using SharePoint for your intranet is its ability to centralize news and events. In any organization, keeping employees informed and engaged is critical. However, information is often scattered across different platforms—emails, messaging apps, or even physical bulletin boards. This fragmented approach can lead to missed updates, confusion, and a general lack of cohesion in internal communications.
SharePoint addresses this challenge by providing a dedicated space for company news and events. Whether it’s a major company announcement, departmental updates, or upcoming events like meetings and conferences, everything can be housed within SharePoint’s intranet. This centralization means that employees always know where to go for the latest information, reducing the likelihood of missing important updates.
The platform allows you to set up newsfeeds and event calendars that are accessible to all employees, or targeted to specific departments or groups within the organization. This way, everyone receives the information that is most relevant to them. Moreover, because SharePoint integrates seamlessly with other Microsoft tools like Outlook and Teams, you can ensure that news and events are synchronized across all platforms, creating a more cohesive communication environment.
In addition, SharePoint’s news and events feature is highly customizable. You can create different categories for news—such as company-wide announcements, HR updates, or team-specific news—making it easier for employees to filter and find the information they need. This organized approach not only improves internal communication but also fosters a more informed and engaged workforce.
Single Source of Truth for Documents
Another standout feature of SharePoint is its ability to serve as a single source of truth for important documents. In many organizations, employees struggle with locating the latest version of a policy, form, or procedure. Files might be stored in multiple locations—on individual computers, in shared drives, or even in outdated hard copies. This decentralized approach can lead to significant issues, such as employees relying on outdated information, which can result in mistakes or non-compliance with company policies.
SharePoint eliminates these problems by providing a centralized repository for all your organization’s documents. Whether it’s employee handbooks, HR policies, compliance documents, or standard operating procedures, everything can be stored in SharePoint’s document libraries. This ensures that there is only one version of each document, which can be easily accessed by those who need it.
Newsletters and Communication
Effective communication is at the heart of any successful organization, and SharePoint excels in this area as well. One of the key features that make SharePoint a powerful intranet platform is its ability to create, manage, and distribute newsletters. Regular newsletters are an excellent way to keep employees informed about what’s happening across the organization, share success stories, and highlight important initiatives.
Efficient Search and Easy Navigation
One of the challenges of any intranet platform is ensuring that employees can find the information they need quickly and easily. SharePoint addresses this with its powerful search functionality and intuitive navigation features.
The search bar in SharePoint is more than just a basic search tool. It’s a powerful feature that can search across all content within your SharePoint environment, including documents, news articles, events, and even discussions in team sites.
Branded Colors and Themes
Finally, one of the most appealing aspects of SharePoint is its customization options. Every organization has its own brand identity, and SharePoint allows you to reflect this in your intranet. You can customize your SharePoint site with your organization’s colors, logos, and themes, creating a visually cohesive and branded environment that reinforces your company’s identity.
00:00 Why use SharePoint for an Intranet
00:15 Introduction to SharePoint for Intranets
02:20 SharePoint Intranet Demo
05:32 Benefits of using SharePoint Intranets
08:02 SharePoint events rollup
10:22 SharePoint search and filtering
12:30 Limitations of other Intranet solutions
14:30 Contact us
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