Why use SharePoint Hub Sites and not SharePoint Sub Sites!

Welcome to our YouTube video "Why use SharePoint Hub Sites and not SharePoint Sub Sites!".

We will discuss the difference between SharePoint Hub Sites and Subsites. If you have been using SharePoint for a while, you may have used subsites to organize your content. However, in this video, we will explain why SharePoint Hub Sites are a better option for your organization.

First, let's define SharePoint Subsites. Subsites are sites that are created within a SharePoint site collection. They are used to organize content and permissions, and they can be customized with their own navigation, templates, and design. However, subsites can lead to a complex hierarchy that is difficult to navigate, and they can make it challenging to manage permissions and content.

So, when should you create a subsite in SharePoint? The answer is never. While subsites may seem like a good way to organize your content, they create a complicated structure that can be confusing and difficult to manage. Instead, you should use SharePoint Hub Sites.

SharePoint Hub Sites are a new feature introduced in SharePoint Online that allows you to organize and connect your sites and content. Hub Sites provide a central location for navigation, branding, and content rollup. They are designed to make it easy to manage permissions and content across multiple sites.

In this video, we will cover the benefits of SharePoint Hub Sites, including Hub Site Navigation, Hub Site Creation, Hub Site Templates, Hub Site Permissions, Hub Site Design, Hub Site Content, and Hub Site Rollup. You will learn how to create a Hub Site, how to use Hub Site templates, and how to manage permissions and content across your organization.

So, what can you use instead of SharePoint subsites? The answer is SharePoint Hub Sites. With Hub Sites, you can create a more streamlined and organized structure for your content, and make it easier for your team to collaborate and access information.

In conclusion, SharePoint Hub Sites are a better option than subsites for organizing your content in SharePoint. They provide a central location for navigation, branding, and content rollup, making it easier to manage permissions and content across your organization. Join us in this video to learn more about SharePoint Hub Sites and how they can benefit your organization.

00:00 Do Not Build SharePoint Sub Sites!
00:15 What are SharePoint Sub Sites?
02:41 When should I create a subsite in SharePoint?
04:39 What can I use instead of SharePoint subsite?
05:12 What is a SharePoint Hub Site?
06:42 What does a SharePoint Hub Site Look Like?
06:50 SharePoint Hub Site Navigation
07:55 SharePoint Hub Site Design Theme
08:46 SharePoint Hub Site Permissions
09:15 SharePoint Hub Site Rollup

[sbcarpenter]

Thanks. Building one now (the first time on SharePoint) and this was very clear and helpful.

[ryanclaxton]

Very clear and relevant information, I assumed that hub sites and sub sites were two separate things, which would be used in different scenarios as I hadn't yet read anything that clearly states that sub sites are part of the 'classic' experience and hub sites are essentially the replacement. Thanks 👍

[xyfzszx]

Your video had helped me decide to move away from Subsites. I wasn't very clear on the concepts and functionalities between Hub sites and Subsites. The way you explained it was very clear for me. Thank you, 👍

[TequilaTurner]

Thank YOU IDK HOW I GOT HERE BUT IM HERE WOW! I so needed this

[londonengland]

Thanks for all your kind efforts. Will you please do a video on documents library and Management on sharepoint

[MilenaHirkala]

Dougie, please, how do you create that consistent navigation bar? please & thank you

[nsxtvus]

Is it possible to search and find docs through the hub site, which are actually placed in the associated sites to where the hub site links to?

[arjanv]

really need the ability different themes for sites linked to a hub.

[chh]

A follow-up question please: Is there a way a 'FAQ' Hub site, or 'Policy & Procedures (P&P) Hub site can be 'linked' to multiple Hub Sites. For example, North America, Europe, Asia, South America and Australia are divisions of the same company. Each division has its own Hub site. But all fall under the same 'FAQ' and 'Policy & Procedures' of the parent company. Can the same 'FAQ' or 'P&P' hub site be linked to each division in a way that when 'FAQ' or 'P&P' are updated, it will automatically be updated for each division?

Thank you ...

[mbutterzmat]

Another great video! I want to unregister a hub site so I can remove the top hub navigation bar - will it break anything if I do??

[joantheringo]

what about if you need for example: it department/support and it department/projects and areas

[sonoro_audio]

Just to get it right: every time I want to publish a new topic I'd be building a Hub Site and don't add an extra layer to an existing Hub Site? For Example I've got a Hub Site "People" and want to add Information around "Our Culture", is the new Content a Sub Site to "People" or a stand alone Hub Site?

[ljiljanaherner]

Hi, great video.👏 I have one guest.."Hub site association" is hidden under the site information. Way?

[Kinglouis]

I'm concerned about what this means for our companys data. With subsites, the data was much more accessible then when compared to this modern method, which has effectively decentralized our once federated data structure. The issue is further compounded by every user being able to create a new Teams Group, which is just another "modern site" at its backend. This makes governance nearly impossible, increases the likelihood of duplicate work efforts and LOSS OF DATA if/when the Teams Group (i.e. "modern site") owner leaves without replacing him or herself with a new owner.

Microsoft needs to get their act together by allowing a subsite to have its own Teams chat group plus M365 group association. It would make much more sense to have a "hub site" be the Teams Group top or "general" channel, and have Subsites be all the other channels that fall underneath. Currently, channels are just folders... I'd call this setup lazy by Microsoft, definitely not innovative.

Unlike with the old SharePoint Designer Workflows, Classic sites and Subsites are here to stay, at least until Microsoft fixes these issues.

[wamphyre]

Leave it to Microshaft to ruin a good feature, and forces org to re-develop their SP sites. If I need to re-dev my SP site, then I might as well move away from SP altogether.