How to Use Microsoft Forms at Work

Microsoft Forms is a powerful tool that adapts to various business needs. Gathering data is crucial for success, and Microsoft Forms simplifies this process with its updated features. We discuss three impactful ways to use Forms, addressing common concerns like external data collection and account requirements.

Key Points Covered:
Surveys for Insightful Feedback: Learn how to create engaging surveys for internal and external purposes. We guide you through using templates, customizing questions with AI assistance, and style adjustments. Discover how to gather and analyze responses effectively.

Quizzes for Recruitment and Training: Microsoft Forms isn't just for surveys. We show you how to set up timed quizzes, perfect for evaluating potential hires or training your team. This section includes tips on creating questions, adding multimedia, and setting time limits.

Polls for Instant Engagement: Enhance real-time interaction in Microsoft Teams with polls. Ideal for meetings and team chats, polls are a quick way to gather opinions and feedback. Learn how to seamlessly integrate polls into your Teams environment.

Use Microsoft Forms to as a data collection tool in your Business. Forms has gotten AI updates which will make it easier for you to prepare the forms and analyze the results. In this step-by-step tutorial I'll show you how you 3 ways you can use Microsoft Forms in your business. This applies to you whether you work at a corporate job or you're running your own business. You'll learn how to use surveys, quizzes and polls to gather insights about your customers, team and employees. Learn about the new AI features Forms has gotten recently. There is an AI form generator that prepopulates the forms with questions and answers based on the topic. There is AI generated themes based on the topic of the form. You can add music, share the form with anyone outside the organized, create timed quizzes and get insights from the results with the help of AI. The AI will also help you find patterns in the answers people provide.

We'll also cover how to use new features like AI-generated insights, questions with images, timed quizzes, and much more.

00:00 Introduction to Microsoft Forms
01:25 How to Create a Survey
05:23 How to Share Your Survey
05:56 Reviewing the Answers for Surveys
06:42 How to Create a Quiz
08:55 Reviewing the Answers for Quizzes
10:10 How to Create a Poll
11:22 Difference Polls vs Forms App in Teams
11:59 Wrap Up

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[CarnivoreRonin]

I'm a university professor and I share your videos in my Data Analytics classes frequently. I'm going to be using this functionality for quizzes in the fall in the IT Project Management class I'm teaching.

[chh]

I do not have an immediate need for "Forms", but always so glad when Leila brings these capabilities to my attention ... thank you ... thank you ... thank you.

PS
At the 3:15 mark, Leila asks; " What is your favorite day of the week?" Easy ... Thursdays at 5:00AM (USA - EST) ... 'Coffee with Leila' on YouTube ... 😍😍 ...😉

[robmedinaXXI]

Leila, this video was incredibly insightful! Your step-by-step guide on creating surveys, quizzes, and polls was practical and easy to follow. I particularly appreciated your demonstration on how to review responses, which will be invaluable in understanding feedback and results. Your ability to simplify complex features into understandable segments is truly commendable. Looking forward to more such informative content. Do you have a video that directly compares Google Forms vs Microsoft Forms? It would be great to see a detailed comparison of features, use-cases, and the pros and cons of each platform. Looking forward to more of your informative content!

[anthonygikuri]

Thank you Leila for another powerful video. I can see the power of AI into this product of Microsoft. I see a lot of changes compared to the form I have been used to. Many might agree with me that Google Form has always dominated this field but now Google must react quickly before it is too late.

[andeieblahandiee]

Survey!

I have been using Forms for a year and it has been very useful! Only thing I wish it had was a limit on the number of responses per survey, like Google Forms. It would have then been a perfect application for rolling out course enrollment (limiting the responses to the class size).

[elainev]

Survey! I need to create a form to the conference rooms of my office. This is great!

[LuisCarlosChavez]

Hi Leila, thank you for your informative video on Forms. I work for a company that needs to create a survey and a quiz in-house. Your video was very helpful, and I learned a lot from it. I look forward to watching more videos from you on this topic.

[asal]

Thank you Leila, I really appreciate your videos and learned many things from them. I have a request, please, make more videos for Accounting.

[nemalconsashutosh]

Hello Leila, I'm Ashutosh from India. Love your videos. I am a career counsellor and wish to your Microsoft Forms for personality assessments. But the assessment results will differ based on the responses of the candidates. How can I do that? Remember there are no wrong answers in the assessment.

[bbashur]

Thank you, Leila, for the professional presentation. It is easy to follow, and I felt I could use the Ms Forms to collect information immediately!
Greeting from Vienna.

[venkataravindragadamsetti]

Thank you for your informative videos on using Microsoft Forms! I have a specific question regarding Microsoft Forms:

I need to create a demographic profile for a group of 15-20 people. Instead of having these individuals fill out the form themselves, I want to enter the information myself for each person. Is it possible to set up a Microsoft Form where I, as the form creator, can input and store the demographic data for multiple people? If so, could you guide me on how to do this effectively?

Looking forward to your guidance

[GerhardHolzer]

Very informative as always 🎉 I use Forms also for registration to internal events, combined with MS Lists and Power Automate (automatic confirmation, having the list as a source for certificates etc.)

[chrism]

I don't use Forms that often but these are great tips, thanks Leila!

[learningisbliss]

Actually, my plans are to use it for a different purpose than any of the three you mentioned. I am working in a support team, and we have three different ticket systems, from which we need to collect data regarding things like, what was the origin of the ticket, which part of the world, which zip code, what topic, who handled the ticket, how long did it take to solve, was it easy, moderately difficult, or very difficult to solve, what is the short and clear statement of the problem, what was the solution, etc. Then we want to collect this data to use as indexed data for presenting to the software developers, business associates, etc., and for use by chatbots, and other uses. What would be a good way to set this up?

[xlwatcher]

thank you for the amazing vid! I didn't quite see how the quiz designer find the data to tabulate and summarize after quiz responses are in? In an XL spreadsheet? Where is that set up to receive the answers?
thanks

[mjb]

Please do a video on ways to use Microsoft Lists or Forms along with Power Automate and SQL Server to replace the dreaded & problematic Microsoft Access databases scattered across many organizations.

[PaschalisTsi]

A great video, ... again! Although I am a fun of Forms, it sometimes does not perform as supposed to. We recently had a live conference at the company and at the end of it we would like the participants to vote end express their opinion on that did they think about the symposium. Target was to share and present the data live so a PowerPoint was created that was drawing the data from the Excel file of the Forms. That DID NOT work and it was a big disappointment for everybody. The embedded charts were not updated and it seems that it is a known issue for Forms. Oh well, maybe MS will work on the subject and get to the same level as other solutions are already!

[Tabernash]

So much fun!! I don't know which to use first.

[yerbolabzhamiyev]

Dear Leila,

I hope this message finds you well. I wanted to take a moment to express my gratitude for the wonderful video you recently shared. It was truly informative and engaging, and I thoroughly enjoyed it.

I have a question regarding the utilization of forms for tracking material request placement from employees within my company. I was wondering if you might have any suggestions or insights on how forms could effectively be employed for this purpose. Your expertise and feedback would be greatly appreciated.

Thank you in advance for your time and consideration.

Warm regards,

[keithmcgee]

I actually use it for capturing production data, quality data and training information as well