How to Create SharePoint Document Library

SharePoint Document Libraries are a must if you have a business and want to share and collaborate on files and folders. In this video, we’ll look at how to set them up, how to add permissions, how to migrate all of your old documents and much more!

But before we start, my name is Jonathan Edwards, and I am a business IT consultant from Yorkshire in the UK. I have an IT company and we help businesses with their IT support and their cyber security.

Why use a SharePoint document Library?

To begin with, let’s talk about what SharePoint is. SharePoint is included with most of the Microsoft 365 plans that you buy. It’s a huge collaborative tool that you can use to do lots of things like create websites or as a secure place to store information. In this video, we’re going to be focussing on the SharePoint document libraries.

Why use a SharePoint document library over having a server in your office? The data is stored in the cloud, you don’t have to worry about servers getting old and failing. It’s much more cost-effective and less hassle for you and your business.

What about if you’re using another cloud tool like Google Drive or Dropbox? I think the key advantage SharePoint and Microsoft 365 have over other cloud products is the integration with Microsoft office tools like Word, Excel and PowerPoint. If you’re using these, Microsoft 365 is the way to go.

Enjoy the video!
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00:00 Introduction
00:37 What is SharePoint?
01:10 SharePoint vs Server
01:38 SharePoint vs Dropbox
02:03 Create a SharePoint Site
04:16 SharePoint Permissions
05:03 Sync SharePoint to PC
06:10 Migrating Data to SharePoint
09:09 SharePoint Version History
10:00 SharePoint Recycle Bin

#microsoft365 #cloudcomputing #sharepoint

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So who am I and what do I do?

I am an IT expert with over 20 years of industry experience across a multitude of different areas. I am the Founder & Managing Director of Integral IT. Our mission is to deliver IT services that bring real value to each and every one of our customers, no matter how big or small.

If you need IT support, we can help. We can help you wherever you are in the world; you just need an internet connection.

-- Make Sure To Follow Me On My Socials Below --

If you have any video ideas, or if you'd like me to make a video on anything specific make sure to let me know in the comments below!

[mistercharmer]

Thank you much. I kept searching this and all the results were just sharing individually files. This exactly what I was looking for. Thanks a bunch!

[leebrendalee]

Are you kidding, holy I was doing it the hard way, tomorrow I’m using the migration tools THANKYOU

[davidadams]

Regarding data being deleted from the recycle bin, not quite right that it's deleted forever, SharePoint has a second-level recycle bin accessible to site admins. And even after deletion from the 2nd-level recycle bin, Microsoft Support can recover data within 14-days. Nice video! I like that you included the file explorer sync, often missing from tutorials but oh so useful! Another useful file migration tool is Migration Manager in the SharePoint Admin Center, you can use this to migrate from Google Drive (and Workspaces), Dropbox, Box etc.

[ZarliWin]

Very Interesting. I am very new to SharePoint. If i wanted to create a document library and i give permissions to the library to others, does each person need a paid account too? I would like to be able to create libraries/folders for collaboration, but have a tight control over what permissions people have and also allow outside consultants to upload and edit files to the library. Thanks in advance.

[disruptorx]

You're videos a great! Thank you !

[kiejac]

Great video, If you would kindly reply, 1. when creating a new doc set, can I create a children doc list to inherit properties of the doc set instead of a word doc as demonstrated? 2. What is the best way to auto-updating a file for a doc to use lookup on?

[twandieltjes]

Great info, but now I am a bit confused. For a small company, should we use onedrive for business or sharepoint document library?

[colinking]

MS just overcomplicate everything. I have OneDrive for business, then you have Sharepoint. Which do you use in the end? Overthought by nerds.

[elizabethvargas]

Can you elaborate on sharing permission? Also, can you make the folders "permanent" meaning people can add documents but not move or delete the entire folder?

[seanfiggins]

Didn't cover how to add a document library to a site, only how to create a site and use it's default document library. I think this is a bit misleading.

[Keindzjim]

Can you easily migrate all documents and folders from my OneDrive to SharePoint?

[LRStacey]

If i wanted to create a marketing / pitch slide repository so that my CEO could select the different (approved/final) slides to include, combine them, edit and save as a single "client pitch", how best do I do this? I'm struggling to see the benefit of sharepoint vs OneDrive.

[fjwuwfz]

hello, When a user syncs Document library and folders inside it, the folders stop syncing, obviously they can't sync it, is creating short cut for document library and subfolders wont cause issues., can you do examples and verify

[alextranda]

Great tutorial! Does a time constraint exist for restoring a file's history?

[Jim]

Can these be indexed? So, if you really are creating a document library, users can search an index and then go directly to the required document?

[jerbear]

any update to this video. Migration tool today looks different

[sparklspaces]

Hi just a quick one
Can I use the same email address to sign in into more than two new PC’s?

[colinking]

So I have created a new site but then when you go back and try and find it again it can't be found anywhere.

[stew]

Is it possible to synch between an on-premises server and SharePoint?

[dragula]

Can I do this even if my company uses Google email servers?