First Look at SharePoint Lists Approvals Integration with Microsoft Teams | New Approval Templates

In this video we will take a first look at the New SharePoint List Templates with Approvals.
Whether you need to approve a purchase order, a vacation request, or a blog post, Microsoft Teams based Approvals in Microsoft Lists / SharePoint Lists can help you streamline the process and collaborate with your team.
Introducing two new list templates that embed the Approvals app (service) into the Lists experience. With this change, two Microsoft Lists templates appear – specifically Travel Requests with approvals and Content Scheduler with approvals; both bring integration with the Approvals app in Microsoft Teams. You'll see the new list templates within the Create list experience.

Microsoft Lists templates will leverage integration with the Approvals app in Microsoft Teams.
This feature allows starting off an approval request directly from within Microsoft Lists / SharePoint Lists.
With these two templates, you can create a list item and submit it for approval by creating an approval request and specifying the approvers, the request will appear in the Approvals app in Teams or can be approved directly from within the SharePoint list. Once approved, the list item status is updated automatically.

Note: This is an optional feature that users can leverage by using one of the two new list templates. If they opt out of the Approvals integration when creating the list, the value of each template carries through - minus the added approval functionality.
As of time of video recording, it is currently being rolled out to Targeted Release tenants.

Announcement of New List Templates with Approvals

#SharePoint #Approvals #MicrosoftTeams #MicrosoftLists

Table of Contents:
00:00 - Introduction to SharePoint Lists Approvals Integration with Teams Approvals App
00:43 - New Microsoft List Approval Templates
01:41 - Request an Approval from SharePoint List
03:22 - Approvals App in Microsoft Teams
05:21 - Edit SharePoint List Item retriggers Approval in Teams
07:36 - Approval Status, Approvers and Responses columns to Track Approvals in SharePoint
09:50 - Cancel an Approval Request
10:22 - Send Approval Request to Groups
10:30 - Approval Status Column
10:52 - How to create approvals on custom SharePoint Lists?
11:42 - Subscribe to Reza Dorrani channel

🤝 Let’s connect on social:

[duds_sn]

Excellent content as always, Reza! About the feature, to be honest, I still prefer the customizability of setting some flows to manage the approvals.

Still, if they're implementing something like this, I believe we'll have some more levels of default automation

[mgopic]

Just started watching Reza videos, this guy at different level. Am in love with his knowledge

[prashant]

This is really Fantastic. Thank you Reza for sharing this.

[WychfinderYT]

Hi Reza, very informative, as always. Thanks

[aryansharmaindia]

Reza u always make videos on latest changes which help me so much thank you so much for this

[yohannesteklu]

Thank you very much, Sir. You and Microsoft are making everything so simple now. The only thing that will matter is going to be having an original idea. Again thanks for the hard work.

[cmarkbernal]

Love this integration for newbie users. Thanks for this update!

[MegaKumar]

Thanks Reza for your new learning meterial.

[cvkealey]

Thanks for the detailed walkthrough. I have been testing this function for a couple weeks, but hadn't noticed the additional columns ("Approvers" and "Responses"). They are both person type columns, which certainly makes sense for Approvers, but the name Responses would lead many to expect it to contain something like "Approve", "Reject" or maybe the comments from the approver. Also I've noticed a few glitches that I'm hoping get worked out. Specifically, there's a significant lag in the status field updating after the approver receives the notification and I'm sometimes seeing duplicate notifications. I do appreciate that any change to the item resets the approval, though...finally bringing back something we had in SP2010 Workflow Approvals but has been lacking in Power Automate.

[MoZaki]

Thank you Reza, wonderful explanation as usual, is it possible to preset the approvals based on other fields like request type or direct manager for requestor ?, also is it possible to bind those columns to custom approval flow ?

[ricardounzueta]

Thanks a lot Reza as always amazing video. Is it possible to add this functionality to an existing sharepoint list created without this functionality?

[dineshb]

Thanks Reza for the video! Much needed feature. How canvas apps can be integrated with the new columns? I see these fields appearing only as view columns in powerapps

[efrainperaza]

Hi Reza, as always: Excellent content! how is the integration of this sharepoint list with powerapps in order to have a better UX?

[aleksanderstrm]

Hi Reza!

Awsome work, could you explain how I can Create my own customized approval status column? (add more input section for example) I like the method of opening a new window for insert information for various column in one section instead of showing all the columns in the list by default

[stukkend]

Thanks Reza. Is there a way to add this feature to an existing list, or do we have to wait? Would be great if one could add this feature to existing lists that already have data

[smoola]

Thank you Reza. My Question is around the Teams Approval App Dashboard
1) Does the Teams dashboard approval show updates specific for this ShareP List line item or other SP List line items (I noticed the dashboards REQUEST TITLE column, values changing over time) and does it keep the history?

for history and records it will be nice to see the related ID for the line item

2) By default does the SP Column-Content Title-value automatically populate the NAME field of a new approval request of line item

[prashantmpai]

Thanks Reza for the video.
Quick question - Can we add any new attachments when pushing the approvals through Share point lists ?

[Rash]

Hi Reza, excellent video. Can we use column approval status (only approved items) in order to connect two lists (lookup column)?

[pashashobeiri]

Hello Reza,
Great Video, as always! 😊
If I have a List that has already been created and I didn't use one of these templates, how can I add the approval status column to it (of course with it's functionality)?

[Ekaluk]

Great VDO and content as always. I just start to use these template as base and want to add the dynamic approver & sequen approval (Multi step) to this list. But I don't know how to go inside to edit approval status column or and additional Power Automate flow in it? or it can't be modified on? thank you