Why I Switched to Todoist from Toodledo

In this video, I'll tell you why I switched my task/reminder app platfrom from Toodledo to Todoist.

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Hi, everyone. This is Lara Hammock from the Marble Jar channel and in today's video, I'll tell you why I switched my task/reminder app platfrom from Toodledo to Todoist.

Of all of the apps and systems that I use to keep my life straight, I one I look at the most throughout the day is definitely my task/reminder system. It serves as a checklist during the day to ensure that get things done and it helps me to remember things that I need to do in the future. Up until recently, I had been using Toodledo for task management. Toodledo was basically fine for my needs. It is highly configurable and has great options for recurring tasks. There were a couple of issues, however.
* First of all, it is pretty basic looking. The interface looks like it got stuck in the early 90s. It really doesn't try to hide the fact that it is really just a big spreadsheet.
* Second, the mobile app, while fine, is pretty clunky, not slick at all, and doesn't update quickly on it's own. I constantly found myself switching screens just to get it to not show completed tasks.
* The next issue is that the developers at Toodledo haven't updated their APIs to use with third party apps. For example, Toodledo doesn't have updated APIs that allow you to create automations through Siri Shortcuts or IFTTT.
* None of these are deal breakers, but this last one really started to bother me. Toodledo doesn't allow for manual sorting of tasks. So, on any given day, I may have 15-30 tasks. You can sort by lots of things, but I wanted to sort my tasks manually into the order that I was going to accomplish them -- and that is not an option for Toodledo. As a result, I started using lots of workarounds to accomplish this. You can see my Trello workaround video if you are interested. But in the end, I started looking for another app that would meet all my needs AND allow me to manually sort.

I tried out a bunch, but I ended up choosing Todoist. I'll go through the things I love about Todoist and some things I would change. Pros:
* Interface - first of all, the interface is great. It doesn't look like a big clunky spreadsheet and it shows both tasks and projects (even in the mobile version if you turn it landscape).
* APIs - it's developers do have APIs that are available to use to create your own automations, so that is a “nice to have.”
* Manual sort - I wouldn't have switched without this, but Todoist DOES allows you to sort your tasks for the day into whatever order you want just by dragging and dropping the tasks. Perfect. And then there were some nice additional things that I wasn't necessarily looking for, but that I'm really enjoying
* Inbox - Todoist has an inbox. So, any task where there is no project assigned goes into the inbox. This is new for me. Toodledo doesn't have an inbox, so you basically only know about tasks when they hit your hotlist -- which means they are either due today or overdue. For this reason, in Toodledo, I would have to give every task a date. I got used to this, but I can see now that there are many tasks that I would procrastinate about putting into Toodledo since I hadn’t figured out a timeline for doing them yet. Todoist allows you to get the thought out of your head immediately and then you can go into your inbox and assign those tasks to specific dates or projects. It helps to clear your mind and capture everything without forcing you to pick and manage arbitrary due dates. Similarly, I really like the way Todoist handles
* Projects - Toodledo kind of psuedo handled projects through Tags. But that was really just a way of grouping tasks together. Todoist has a view for projects that is practically as important as your view for daily tasks. The idea is that you will be checking in on your projects fairly frequently, adding new tasks, and assigning dates. It offers a way to plan things out without having to assign every task a date at the outset. You can add tasks or subprojects to projects, and also subtasks to make mini-projects. Here's an example, let's say I have a project that I want to call some insurance companies for new auto quotes. This is not something I need to do on a specific date, but just something I want to do when I have time. I can put in a project called Auto Insurance and plan out some tasks. Say, I want to call Geico, State Farm, and Met Life. . .

[bubbudubbu]

Hi, I stumbled at your great content and getting a lot of ideas from your channel. So, thank you very much. But I have a question. One of my important need for a task tracking system is to estimate the tasks and then record all the chunks of different times I spent on it so that I can also get feedback how much total time I spent vs estimated. I am open for tracking all of these in multiple apps (like toodledo + google calendar). Is there a good option for me, preferably free version?

And can you also do a review of JIRA for personal task and time tracking?