How to get more out of Apple Calendar

In this video, I share some tips on how to get more out of the Apple Calendar. This video is great for Apple users who work on a Mac or use an iPhone and (or) iPad. While the Apple Calendar is not quite as powerful as Google Calendar, it's very capable and you may be surprised how useful it can be. I also like that I don't need to download any extra apps or sign up to a subscription.

0:00 - Introduction
1:09 - Light and Dark modes
1:38 - Connecting calendar accounts
3:10 - Setting up new calendar categories
5:55 - Day, Week, Month & Year views
7:08 - Creating a new calendar event
8:08 - Adding location details to an event
8:54 - 'Time to leave' alerts
9:32 - Adding 'Travel Time' to your events
10:30 - Viewing calendar locations in CarPlay
11:08 - Adding invitees to an event
11:48 - Adding notes, URL's and attachments
12:43 - Scheduling across time zones
14:50 - Alert settings
15:20 - Birthday reminders
16:01 - Recurring appointments
17:14 - Outro

Enjoy my productivity training videos and learn more about how to be more organised and get more done in less time.

[hmnemonic]

I bumped into your vid and I surprised your talk works for improving my English listening & understanding skills! Your speech is definitely easy to understand! I’ll use your vids as my listening training tool and, first and foremost, precious resources of Apple infos!

[mayeuni-]

Thank you so much for making this video! I was just looking for what apps to use but then realized apple calendar is enough, now I don't need to download anything

[traceysmith]

Great video! I actually use Apple calendar to bridge the gap between my work calendar, which is kept in outlook and my personal calendar which I keep in Google Calendar. Apple calendar allows me to see them both in the same place so I can have a unified view. I am also attending graduate school so I can add in my calendar from Canvas LMS so that my assignments also show in one place.

[DeliaSlucutt]

So helpful, thank you! I liked the tip of setting up reminder times for each calendar.
And Zoom links for Zoom events etc. Makes it plain sailing.

[NinerGuy]

I absolutely learned something new! I’m making the transition from Google and Fantastical to Apple and appreciate the subtle nuances you shared!

[jfpdc]

This was really good and so useful. I use the Apple calendar and many of the tips you presented and also learned quite a few new ones as well! Thank you for creating this video! I look forward to learning more from your channel!

[Arsalan_]

This was so helpful... Thank you very much. After watching your video, I am now more productive and able to manage my time more effectively. Now i am able to finish my work on time and give time to my family and friends. Thanks to you and this video brother. Love from India. Keep making such wonderful content, You will reach 100K soon :)) Just subscribed to your channel and will also recommend this channel to my friends, family & colleagues

[lynettefoong]

Thank you Paul was explained detail of this App that I always missed out or even forget about my recognition Day 😢. How bad it was. Hope to
Learn more from you. Thank you for your video🎉

[encoredma]

Excellent video! Thank you! I learned so much!

[AdelAlberk]

10:38 what device is that ? is that an iphone on landscape or is that a “car device” ?
thanks

[ProjectorMovement]

How to remove 11pm - 4am time slot on calendar? These hours I don't need - how can i remove them so they don't show up on the daily calendar?
Thanks!!

[RohitPatil_Tech]

Most insightful video on using Apple Calendar!

Thank you Paul. Appreciate your efforts. 🙂

[rondewit]

Hi Paul. Thank yo for these tips. Now, I know I can add locations to my appointments. However, it's give me weird/unrealistic travel duratiobns. I reckon this is caused by my location. However, where does Apple Calendar get my location from? Would appreciate your response.

[canergz]

It always reminds the events at "9am" which is really boring & we cannot change it. It's been like that for God knows how many years...

[KarenEspinoza-ti]

Great video! I live by my Apple calendar. How can a street address be added to the iphone calendar if not already populated?

[TheBank]

Great video! Quick question… if I share my Outlook/Exchange with Apple calendar to integrate my work appointments, can my company then view my personal appointments? In other words, are my personal appointments loaded into my Outlook calendar due to the integration? I want to use Apple Calendar, but I don’t want my peers seeing things like meditation times or doctor’s appointments, etc.

[Richardson]

Great video! Any idea how I can sync my Moleskine Smart planner to the Apple calendar? Moleskine aren't being very helpful.

[jasmintorres]

Great Video! Could you share how you have your, for example "Family" category share with your wife? I typically create one-off events with my wife, but I would love to maximize a category like you have to us to both share events. Thank you!

[adnanal-harbi]

very informative and i learned so much from you . 👏

[nicolasdejaeghere]

do you have a video about your crm system? that links up thanks in advance