How to Insert Figure Captions and Table Titles in Microsoft Word (PC and Mac) [UPDATED]

Learn how to insert figure captions and table titles in Microsoft Word, including customizing the label and numbering. Plus, learn how to create two-line table titles and figure captions that will appear as one line in the list of tables or figures.

In addition to adding captions to figures (e.g., graphs and charts) and tables, you can also add captions to photos, illustrations, maps, and other visuals inserted in Word documents.

These steps apply to Word for Microsoft 365, Word for Microsoft 365 for Mac (a.k.a., Word for Mac) Word 2019, Word 2016, Word 2013, and Word 2010.

Chapters:
00:00 Introduction
00:35 How to Insert Figure Captions and Table Titles
01:51: How to Customize the Figure or Table Label
02:14 How to Change the Figure or Table Numbering
03:25 How to Create Two-Line Figure Captions and Table Titles

📝 Companion Blog Post/Transcript for this Video
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How to Insert Figure Captions and Table Titles in Microsoft Word (PC & Mac)

💻 Related Resources
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How to Create and Customize Figures and Charts in Microsoft Word

Three Ways to Insert Tables in Microsoft Word

How to Create and Update a List of Tables or Figures in Microsoft Word

How to Add and Modify Heading Numbers in Microsoft Word (PC & Mac)

How to Add Heading Numbers to Table Titles and Figure Captions in Microsoft Word (PC & Mac)

How to Update Table and Figure Numbers in Microsoft Word

How to Use Microsoft Word (Playlist)

How to Use Figures and Tables in Microsoft Word (Playlist)

Thank you for watching!

#microsoftword #wordformac
All Rights Reserved © 2024 Erin Wright

[tashasamkough]

I had to browse through so many searches before finding this video, and I'm SO GLAD to have stumbled upon your page. Very resourceful. Subscribed instantly!

[mateoguillermocabezasgrand]

I have been looking for this kind of video tutorials for 4 weeks and yours is just as clear and easy as it can be. Thank you very much and please keep making useful content like this!

[BrokenSofa]

This is awesome, thank you so very much!

[ethelkaimila]

You saved my life madam. The guidance is simple and very clear

[alexandrostheofanidis]

Hello Erin! Great video. What if i want the first Figure of the document to be defined not as Figure 1 but as Figure 13 and then automatically the next figure numbers turn into 14, 15 etc. Is there any way to define the starting number?

[HoustonCanuck]

Question: I know how to add a typical list of figures, but my document has over 150 tables under different main headings. In my main TOC i have the sections all organized properly, but in the list of tables the all are combined in one huge list. Is there a way I can add the main section headings where the tables live and have it show up like it does in the main TOC?

[veg]

Hi Erin. What if you have figures in word document and in the appendix. How to number them to align

[carloshidalgo]

I have a Figure (a Gantt Chart), which I have placed rotate it (-90deg) in a vertical page. Now I would like to add a caption to this Figure (at its right side, centered and also rotate it -90deg) so the caption matches the orientation the Figure.

Hope I made myself clear enough to get some help :)
Thank you!

[luisportilla]

Hi, I have written a whole document captioning equations with the label "Equation". How can I change the label name from "Equation" to "Eq." without having to modify manually hundreds of captions?

[Gitasharma-vbuz]

Hlo, Will you please help me. How can I write the caption for multiple figures in the word file, for example Fig.1 : a Case 1 for b Case 2 for c Case 3 for the.

[tanayabasuroy]

I have ticked on 'include chapter number' while inserting figure captions and selected thr option 'chapter number starts with heading 1'. Unfortunately, it didn't include the actual chapter number for the figure captions but the section number under which I had inserted the figures. My chapter name is of style 'title' and is in the first page of my document. Can you tell me how to make that number appear in the captions and not the section number?

[patricktheut]

did not really help me with my Mac and 365. under list of tables i cannot get an error of No table of figures entries found.. whats up?

[stuartpeters]

I have followed this but in the list of figures I get the entire figure legend appearing. So rather than just say "Figure 1.1 Title." I get "Figure 1.1 Title. Blah blah blah blah blah blah blah". Do you know how this be stopped?

[Fitnesseuphonium]

There is no insert caption when I right click!!! Help