Map Every Microsoft Office Function To A Stream Deck Button

In this tutorial, we map every function available in Microsoft Office to a button on our Elgato Stream Deck. Building upon the foundations laid in our introductory tutorial published in 2018, we now combine Stream Deck Multi Actions with Office keyboard shortcuts to access the full spectrum of Office functionality.

We work fully through an example in which we change font colour to one of ten predefined favourites, then illustrate how the same technique can be deployed to apply to any function.

Topics covered:
00:00 Introduction
00:15 The Elgato Stream Deck as a productivity tool
00:27 Using System functions to streamline workflow
00:56 Stream Deck hardware and software products
01:17 Overview of the videos in this series
01:31 Using the Stream Deck with Microsoft Office
01:35 Simple Office keyboard shortcuts mapped to Steam Deck hotkeys
02:13 Simple compound shortcuts using Stream Deck Multi Actions
02:41 Creating formatted canned responses
02:51 Accessing every Microsoft Office function via the Stream Deck
03:18 An example project: Using the Stream Deck to select text colour
03:51 Sourcing and downloading icons
05:19 Renaming the downloaded icons
05:25 Editing icons with Paint 3D
05:37 Resizing the canvas to create a square icon
06:12 Saving the edited graphic
06:34 Recolouring the icon
06:43 Flood fill tool
07:02 Creating a Stream Deck folder
07:08 Assigning an icon to the folder
07:31 Opening the group
07:33 Creating the first Multi Action
07:48 Navigating to any Office function using only a keyboard
07:58 The “magic” key
08:18 Navigating to change text colour
08:50 Converting the navigation sequence to Stream Deck hotkeys in a Multi Action
08:55 Dragging in a hotkey function
09:01 Assigning a hotkey function
09:23 Using Cut and Paste for repeating movements
09:59 Testing the completed Multi Action
10:24 Assigning an icon to the Multi Action
10:28 Colour-matching the icon
10:34 Obtaining RGB values from text in Word
10:51 Applying RGB values in Paint 3D
11:31 Saving the recoloured icon
11:59 Creating additional Multi Actions with Copy and Paste
12:33 Amending the template to create a second Multi Action
12:59 Testing the second button
13:08 Repetition and subsequent buttons
14:01 A complete framework for creating Multi Action events in Office
14:10 Further applications of this method
14:28 Mapping any function in Office to a Stream Deck keypress
14:46 Using the “Menu” action in Stream Deck

Related tutorials:

Automating Windows Functions - Elgato Stream Deck

Work Faster With An 18 Button Mouse

Video Links:

Elgato Stream Deck XL (32 Keys). Buy from Amazon:

Elgato Stream Deck (15 Keys). Buy from Amazon:

Elgato Stream Deck Mini (6 Keys). Buy from Amazon:

Elgato Stream Deck Mobile App for iOS

Elgato Stream Deck Mobile App for Android

Microsoft Office Cheat Sheets (Free download from New Horizons Ireland)

Video edited using Magix Movie Edit Pro. Buy from Amazon:

Screenshots from: Windows 10 Pro (Version 19042.572): Buy from Amazon:

Audio recorded using Blue Microphones Yeti Microphone. Buy from Amazon:

[reddberendes]

This is the best step by step video I've ever seen.

[serambca]

Thanks for you contribution!! It's very useful !! 🎉

[ahmadfathaldin]

subscribed....not only for how useful this was...but also for the "no apologies for streamers" :D

[axlapointe]

Would love to see this implemented as a downloadable profile

[borisabrams]

Bossman, can you post video of new stream deck +

[iokepaxxxx]

is there a way to create a hot key to simulate a right mouse click?

[RogerLawrence]

I appreciate the constraints you placed on yourself (only native Stream Deck functions) but this could be accomplished a lot quicker and more elegantly using Autohotkey 👍But given the constraints, well played

[Dataforliving]

Thank you for this insightful video. How do we open the MS Outlook Calendar with Stream Deck? Trying to figure out if there's a hot key...

[endidjeh]

Hello. thank you for the quality video. Is this all applicable to Onenote?
Also, can we use streamdeck on iPad apps like this?

[TimelineTapestry]

I have a macbook pro 2018. I have been reading online that I do not have access to the ribbon, which is what happens when you hold down the alt key. Do you know of a work around for a mac user? Thanks

[deadbear]

Hi

I use different browsers for different uses. E.g. Chrome for all my browsing, Opera for all my social media, Edge for my work.
I am setting up the stream deck, setting up website shortcuts. However all shortcuts open in the default browser i.e. Chrome.
How do I make certain websites to open in specific browser? E.g. Outlook to open in Edge, but Youtube to open in Chrome.

Thanks

[julianperez]

I'm having difficulty configuring my Stream Deck to switch to Outlook, and open a new email. I tried configuring a multi step to
Step1: Open Outlook
Step2: Ctrl+N
Unfortunately if I already have Outlook open it opens a second instance. Any suggestions on how to switch to Outlook rather than open a new instance?

[platohjwang]

thx but can you share the profile file?

[akashtriz]

Thou art the saviour of us massess
Sent to stand against the RPA-bot-sters
We the new deck-resistance shall out perform those silicon botties😉😂😂😂