How to use Microsoft FindTime in Outlook

In this step-by-step tutorial, learn how to schedule meetings faster and more easily using the Microsoft FindTime add-in for Microsoft Outlook.

Organizers need a Microsoft work or school account to set up a meeting poll. FindTime unfortunately does not work with Microsoft consumer free or paid accounts. Meeting participants do not need to have a Microsoft account to vote on meeting times.

As full disclosure, I work at Microsoft as a full-time employee. I also worked on the FindTime project.

[MarsorryIckuatuna]

This should really be a standard feature of Outlook, brilliant little add-in.

[marialecoultre]

Kevin, thank you so much for your amating video tutorials. You are the only person from the IT world whose explanations I understand. Thanks to your videos, I started to use so many Microsoft tools that are very helpful! You have very clear explanations and very well illustrated. Your examples are easy to understand. You are a very talented tutor!

[ravedave]

Great Tutorial - as always.

But you left out a very important point, which was the main point for me watching this video.
- How do I finalize a meeting, when net everyone has voted yet?

Maybe you can answer me on that one.
Thanks!

[jailmoneysendinmatemoneyla]

You are amazing. I love your videos. I am an executive assistant, and this tool will be life-changing for me. Thank you!

[katlegosojane]

I put this app to work immediately, and it was easy to use thanks to you. Thanks Kevin!

[carolinekadow]

Hi, Kevin :) is there a way, how to allow the delegate to create a meeting on behalf of another user and have only the delegate receive the responses? As an administrative assistant, i spend nearly 3 hours a day scheduling meetings on behalf of other people... thanks! :)

[teresasilletti]

Is there a way to disable Skype? The meeting sends a message to the recipient with a skype link. Unfortunately, we use Zoom, not Skype.

[readingnerd]

Brillant addition, Has improved my workflow immensely.

[cathyomalley]

Hi Kevin! Just watched your tutorial on Find Time. One important question: How does an assistant to an invitee who manages their calendar, vote for the person being invited? Last week I did an initial findtime meeting poll and invited all who needed to attend the meeting ... and also copied their assistant who manages their calendar. All of the assistants had trouble voting for their supervisor ... the vote went under their name, not the supervisor .... also, strangely, when the assistant went in to vote for their supervisor, they got completely different times in the poll for the proposed meeting, some even at 8 and 9:00 at nigh. HELP! Thanks

[juliasmom]

Hi Kevin. Thank you for this video. I am an EA for a CEO of a large non profit and I often have to schedule meetings on the CEO's calendar for her along with several other people from inside and outside our organization. Here is my question, I do not need the meetings to be placed on MY calendar, but would need them to be placed on the CEO's calendar. Do you know if there is a setting for something like this? or would I have to just manually schedule the agreed upon meeting time on the CEO's calendar?

[sirmud]

Is there a way to HOLD the meeting times on the recipients" calendars as well? Or is it ONLY for the meeting organizer?

[graemegourlay]

Nice add-in. I used "Doodle" for many years for this type of thing. This tool is nice as it has Outlook integration.

[Libraryladee]

Thanks Kevin! I’m definitely going to give this a try!

[froufou]

I work internationally and meetings are with people in different time zone but this only works in 1-time zone, right?

[gin]

Hi Kevin, it is very useful, I have instantly tried in my o365Account, will spread the word to all my colleagues

[Ashishjangir]

Hi Kevin, You make things very simple. I just loved your channel

[superblessed]

Great video. My org currently uses Teams. I will have to see if I need to download this. Thank you.

[johnvodopija]

Another very good tutorial. I’m going to test drive this tomorrow. Thank you 👍😎🇦🇺

I am amazed we didn't have this before now.

[budzugan]

maybe a stupid question, but - you can see who´s busy and available at what time in findtime, right? so I could use it as scheduling assistant, just look through who´s free at what time and just go ahead and create meeting then?