How to Use Scheduling Polls in Microsoft Outlook

This tutorial will demonstrate how to use scheduling polls in Outlook. This feature will help you figure out when everyone is available for a meeting without all the back-and-forth email messages. Scheduling polls replaces an Outlook add in called Find Time. The same great features with a couple much needed updates.

NOTE: As of Jan 2024 Scheduling Polls is now available in the Outlook Desktop app too.

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[HeatherMajors]

As of the time this video was published, Scheduling Polls is rolling out to the Outlook Web (OWA) app only. It will start appearing in the desktop app sometime first quarter 2023 according to Microsoft.

[ticonderogamedium]

Bless, I have been trying to find a simple way to do this without a third party. Outlook does so much it works against itself.

[YouTubeTeacherRemote]

Just want to say your channel is EVERYTHING!!!! much needed tutorials for students as I work in colleges and as an SME and the majority of my health IT students are Microsoft illiterate. Will be sharing this indeed.
These skills assist them in going jobs that can become careers. Appreciate u!!

[ekosumaryanto]

This is super informative and useful, thank you very much!

[mzelirh]

Thank you, Heather. This was a great video.

[Sallyws]

This was great Heather - I'm a Microsoft trainer - MCT :) and need to teach this next week. You were very thorough and I'm now feeling reading to present this. Thank you!

[cjay]

Thanks. I'm going to have to study this ALOT.

[robertlee]

Massively helpful and well put-together video, thank you!

[e.g.]

Thank you so much for the video and the great explanation. I really appreciate it. What is really annoying is the fact that only predefined durations can be selected. If you want to plan a 3 hour or 15 minute meeting, you are unfortunately at a loss. I also prefer the FindTime view. Too bad that's being taken off.

[LoanKim-nsyy]

This tip in the tutorial is just what I need. Thanks a lot!

[yusufayman]

It has been incredibly helpful and informative in explaining the steps
Thanks Heathar

[lo.leathercrafts]

Thanks for the video! It helped me a lot!

[MandyBusuttil]

Hi @HeatherMajors - is there a way to insert the voting preferences on behalf of an attendee. Example : a delegate cannot open the poll for some reason, and they have emailed me with their preferred choices. I would want to add their vote to the list as I was the organiser

[CessTess]

Im having trouble with the time. It seems to only suggest starting the meeting at :15 or :45. Any suggestions?

[MHJ]

Great video! I have a quick question: Can an attendee see the responses of other attendees who have already voted? Thanks!

[VincentAmari]

How annoying that users with Office 365 Home don't get this option :-( especially as the Find Time addin use to work fine for us

[AngelScott-fjum]

Hi Heather, how can I find the Scheduling Poll dashboard? I see from your video it is set up like FindTime dashboard was. I am not able to access it.

[AnneChaffee]

How to include people outside of your organization? How to include other times (i.e., after work hours)/

[louisaweiler]

I want participants to block four entire dates. Is that possible? hours is not what I want, but days ... can anyone help?

[scottmorwitz]

Great video and feature, but as usual, it is unavailable in the context that it needed most. As a delegate for a manager who does not manager their own calendar, but for whom the assistant does not send emails on behalf of. Alas, I'm still stuck in the former era and likely will be forever.