How to Run Effective Meetings - Business Analysis Live

The purpose of most meetings is to make decisions. Are your meetings effective? Have you attended meetings that are a waste of time? Susan and Scott have run meetings for decades. Join them as they discuss effective meetings and take questions from the live audience.

Top 5 Essential Elements of Effective Meeting
1. State the objective of the meeting so people know what to expect.
2. Include an agenda so attendees can prepare or possibly reject the meeting if it’s not suitable for them to attend
3. Only invite relevant attendees
4. Start and end on time - show respect for people
5. Take notes to document decisions and action items (including action item, owner of the action item, and due date)

Additional Elements for Effective Meetings
- Decide if you need a meeting, or if you can accomplish this via email or chat
- Manage the discussion to keep it on track
- Send a summary of the meeting to attendees with decisions, action items, and next steps – chat, Slack, Teams, etc.
- For virtual meetings, turn your camera on – body language is an important part of communication
- Be a hero, and finish the meeting 5 minutes early

Tool Tips:
1. Use visuals to help facilitate the meeting:
- a word processor to share wording when collaborating
- a process flow tool
- a spreadsheet
2. Use a Timer to manage to the agenda for larger groups (get a helper)
3. Use a virtual whiteboard to collaborate

RESOURCES:

Business Analysis Live is hosted by:
- Susan Moore, Community Engagement Manager at IIBA
- Scott Bennett, Manager, Business Analysis at IIBA

We discuss business analysis topics and answer questions from our live audience. We have a backlog of upcoming topics and we’re happy to take suggestions. Add a comment to one of our videos to suggest a topic you would like us to cover in an upcoming Business Analysis Live!

#meetings #techniques #businessanalysis

[knob]

I love these regular uploads!
There's a huge amount of valuable discussion in these, and I usually put these on while I do my more mundane tasks.
Keep it up, Susan and Scott!