How to Create a PTO Calendar in Microsoft Teams | 2022 Simple Guide

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Hi Everyone,

Here is an easy way to track PTO within a Microsoft Team using the calendar feature. This is nice for a small team to track everyone's PTO and tell who is out of office.

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This is great!!! It wasn't working for me till I watched your video and it included details such as the 'Classic' link to apps. 10/10 video.

nancypants

Hey Michael, thanks for the quick and easy video.
Been using the function for years, but it has always been setup by others. Now it was my turn to set it up for my team and this was great. 🤘😎

Pouya

Hi and thanks. I have one issue. I am trying to connect each individual team members outlook office calendar to their team’s calendar. They don’t want to utilize SharePoint office. Help please

tiffanygray

This was super helpful! How would I change the color of the events?

gabriellejoy

This is wonderful, just implemented this to have in our company's teams. Here's a question though, would you theoretically be able to do a power automate flow to send a teams message every morning with the schedule for that day? I've had it pull from lists before, but not sure if it would be able to pull info from a calendar. Thanks!

bkrupgj

This is so great! Thank you. I am also interested in the Power Automate, so I will have to look that up.

Is there a way to lock the input once it is put in, so that it can't get deleted accidentally? or to have a time stamp so you can see who requested a particular day first?

Ati_da_di

How do I select a time out of office instead of selecting a full day?

rclzldg

I have a quick question. Do these events you made in PTO calendar have links to join the meetings, same as the channel has?

mehdihassan

What if I already had a company-shared PTO calendar within Outlook. Can I add that to the Teams/SharePoint Site page, or would it be easier to recreate it and sync it down? The way we currently use the PTO Calendar via outlook is an employee e-mails their supervisor, adds the PTO calendar as a resource, then CC's the Corporate Controller. When approved, they accept, and it gets added to the calendar. At that point, anyone in the company can add that calendar to their list to view who's off and who's not. If I use this method, everyone always has teams open, and it would be as simple as clicking the PTO Calendar widget.

Yomata

Thanks for the video, What if there is no calendar app option?

zulyv.

Do members of the Team get an invitation to the event? That was a problem when I tried to use a Teams calendar.

drulamb

An you show the converted calendar to Outlook?

MrMsjeanettap

won't work for me. Some of our staff will take part days off. I need hours and not time periods. Some have different time codes for different time off, ie.. sick, Scheduled vacation, exempt, not exempt. there's extra fields in there I don't need displayed and some fields I want displayed.

donnalutheran